Joint CONSER/BIBCO Operations Meeting (BIBCO Version)
May 1-2, 2008

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Rebecca Mugridge welcomed representatives and announced new chairs for PCC committees. Lori Robare (University of Oregon), will be new chair of the Continuing Education Training Materials Committee (CETM), Rebecca Uhl (Arizona State University) will become the new Standing Committee on Training chair in Sept. 2008. The report Recommendations of the PCC Ad Hoc Series Review Task Force has been passed on to Standing Committee on Standards and the Standing Committee on Automation for input. An IFLA poster session on PCC is planned for the August IFLA meeting in Canada. The PCC Strategic and Tactical Plan for 2006-2010 is nearly in place. Additional/updated information on particular tasks mentioned in the plan is needed to complete it.

Action: Tasks related to the PCC Strategic and Tactical Plan will be updated/completed.

• Who: PCC Steering Committee members
• When: Before the end of June.

OCLC Report [PPT: 156 KB / 13 slides ] presented by Robert Bremer and Cynthia Whitacre at the 2008 Operations Committee meeting.

Excess 029 fields in records

Discussion: These fields currently are not being used as a way to facilitate replacement of vendor records.

Decision: If excess 029 fields cause a problem on the national record, contact Robert Bremer or Brenda Block for removal.

Parallel language records

Discussion: OCLC instructions for these records are still "interim," final plans for parallel language record structure in WorldCat are not yet in place. Suggestions for an interim enhancement included the idea of adding a search filter to specify the language of cataloging in results. Could this enhancement please be added sooner rather than later if possible?

Action: PCC concerns and ideas will be shared with other OCLC staff.

• Who: Cynthia and Robert
• When: May 2008

Action: The "vendor exception" in OCLC instructions stating that libraries do not need to consider non-English vendor records as parallel language records will be changed. The new policy will be that a vendor record cataloged in a language other than English will be considered a parallel record that ought not be changed to English.

• Who: OCLC staff updating instructions in the OCLC document: Bibliographic Standards and Formats
• When: Within calendar year 2008.

Decision: If a record is mistakenly coded for a language other than English, but the descriptive cataloging (consider descriptive only for this decision, subject headings may be in another language) the record may be changed to English

Search Result Display Tip: The language of cataloging can be displayed in a list of Connexion search results by right clicking anywhere on the list, selecting "List Settings" and selecting "CatL." The order and size of column displays in a list can be changed by using the list settings menu or by moving and resizing columns with the mouse. This is helpful in easily identifying the language of cataloging in a list of search results.

Standing committee roles

Discussion: The charge of the SCA and the SCS need to be more aligned with the clear focus of the SCT charge. The standing committees should work more closely with vendors to develop record requirements and learn how to take advantage of vendor produced data. There have been efforts at working with vendors (PCC vendor resource page), but efforts should be expanded.

Action: SCA and SCS will include vendor involvement ideas in their charges.

• Who: Chairs of the SCA, SCS and their members
• When: Calendar year 2008 and beyond

Action: PCC Steering Committee should discuss the idea of a vendor/PCC communication at a future forum at ALA or other venue.

• Who: PCC Steering Committee
• When: June 2008

Update on RDA

The operations representatives were given an update on the April 2008 meeting of the Joint Steering Committee for Development of RDA (JSC) by Barbara Tillett, LC representative to JSC. Many of meeting outcomes reported by Dr. Tillett are posted on the Webpage of the Joint Steering Committee for the development of RDA. Constituent review is expected to take place between August 2008 and October 2008 and an early 2009 release date is still on target. The final online product will include "workflows" that provide simple instructions to walk a cataloger through creating bibliographic and authority records. It will probably be possible for groups such as the PCC to specify guidelines for applying RDA and share this within the online product, but more will be known about this capability as the product nears completion.

Aspects of the CONSER standard record and how they might relate to RDA were discussed at the JSC meeting:

CSR policy not to name the work in some situations is not in itself a violation of RDA--one could convey the primary relationship using a resource identifier. CSR policy on translations and language editions would not be in violation of RDA since the preferred name could be given as an added entry rather than as uniform title. The JSC affirmed that the other collocating uniform titles required by the CSR are in line with RDA. 2.18.4 of RDA will be expanded to accommodate giving number in notes (in CSR usage, this means unformatted 362 fields.)

Aggregator Neutral Record for Online Monographs

Discussion: An increasing number of monographs are being digitized and distributed online by multiple providers, now is a good time to develop provider neutral record guidelines and consolidate multiple records. The distinction between reproduction and simultaneous versions as used in CONSER cataloging is based on making a decision about which is the primary format. This is no longer such an important distinction in an environment where the first available and primary format is electronic. Distinctions of more importance include differences between products of digital preservation projects and products of commercial digitization. There was discussion of record sets and how the provider neutral record would be used locally. As guidelines for record consolidation are developed, there needs to be an awareness of records for local digitization projects, these may have elements that need to stay on the record. There will be a need to consider what type if any URLs are retained on the national level record.

Action: BIBCO members will form a group to determine requirements, timeline, and steps for implementing a policy for provider neutral record for online monographs.

• Who: Carolyn Sturtevant, Becky Culbertson (UCSD), George Prager (NYU Law)
• When: Summer 2008?

Action: OCLC will reference provider neutral guidelines for monographs in Bibliographic Standards and Formats after the requirements and timeline have been completed.

• Who: OCLC staff updating instructions in the OCLC document: Bibliographic Standards and Formats
• When: After the provider neutral guidelines and timeline are issued.

Question: [This question was raised after the meeting] How does the OCLC eContent Synchronization project fit in or conflict with a provider neutral approach for electronic monographs?

Action: A PCC member should be appointed to help inform the eContent Synchronization project on the development of provider neutral monograph records. Since there is overlap with membership and interest of the Registry of Digital Masters Working Group and the eContent project a PCC member with digital monograph experience should be appointed to the Registry of Digital Masters Working Group.

• Who: PCC Steering Committee
• When: June-July 2008

Integrating Resources Training Manual revision

Discussion based on the three issues described in the document: IR-discussion [PDF: 31 KB / 2 p.]

Issue 1: Provide advice on using one record versus creating separate records for language versions.

Discussion: Generally it may be preferable to create one record for the resource and note different language interfaces available. Currently, the advice in the manual takes the approach of creating one record (usually the language of the institution is chosen as the source of the record) and providing notes and added entries for titles in other languages. There are different degrees of how much of the same content is in separate, simultaneous languages as opposed to the same content in one language delivered through search interfaces in different languages. In some cases separate ISSN are assigned to separate language versions by various ISSN centers, but there is not yet a clear rule of thumb on how the decision to assign separate ISSN is made. If separate ISSN are associated with different language versions or interfaces, PCC institutions could choose to create one record for the site using one particular language interface as the source of description and record separate language version titles and ISSN in the 775 field (repeated 022 fields for separate ISSN would be rejected if the record were processed by the ISSN Network).

Action: The group editing the integrating resources manual will discuss a general preference for selecting one record for the description noting other titles as added entries and update the manual based on its discussion.

• Who: PCC-IR editing group
• When: For next revision, tentatively fall 2008

Action: The editing group will consider this advice: When separate ISSN for other language versions are found, the title and ISSN for can be given in the 775 and the language recorded in subfield e.

• Who: PCC-IR editing group
• When: For next revision, tentatively fall 2008

Issue 2: Is it clear what types of integrating resources we are applying the aggregator-neutral approach to?

Discussion: For the provider neutral approach in serials, the provider is always cited under the assumption that at some point any online serial might be distributed by multiple providers. For many of these the source is "publisher web site" if there is only one source at the time of cataloging. It doesn't seem reasonable to make that same assumption for online integrating resources, the decision to include provider information will be determined by whether or not an online integrating resource is actually distributed by multiple providers at the time of cataloging.

Action: Examples and instructions in Integrating Resources: A Cataloging Manual will be updated to reflect the fact that only online integrating resources with multiple providers will contain a provider source.

• Who: PCC-IR editing group
• When: For next revision, tentatively fall 2008

Issue 3: What advice on non functioning URLs should be given in the integrating resources manual? LC practice is documented in LCRI 9.7 Options are also mentioned in CCM Module 31.15.4, and OCLC's advice is provided at: Cataloging Electronic Resources: OCLC-MARC Coding Guidelines

Action: Agree on some reasonable guidelines for handling different cases of URLs that don't work and update the manual.

• Who: PCC-IR editing group
• When: For next revision, tentatively fall 2008

Action: From the meeting discussion it appeared that the CONSER PURL Pilot Participants have questions to resolve with documentation for the PURL service. They will be asked to take a look at their documentation and provide updates if needed.

• Who: CONSER PURL participants (through their email list)
• When: May-June 2008

BIBCO Operations Committee meeting Thursday, May 1, 2008

Update from BIBCO Materials Revision TG
Magda El-Sherbini

Magda reviewed the charge and named the members of the committee. They have received edits and will enter them into the files for the BIBCO Training Manual. When the TG members complete review of the exercises, they will submit them to the editors for further refinement. Their local cataloging colleagues are helping to find more current records to use as exercises. The TG hopes to have a draft ready for the BIBCO community to see prior to ALA Annual. The TG will look more closely at the BIBCO Participants' Manual as their next task. They don't anticipate combining the BIBCO Training Manual and BIBCO Participants' Manual, but they will combine the bibliographies into one.

Discussion: BIBCO trainers feel the need to refresh their BIBCO instruction skills, since they have not trained much in recent years. The revised materials are mostly an update of the 2004 edition. BIBCO training is aimed at those who know the basics of cataloging, and introduces staff about the PCC philosophy and program requirements for records on the core and full levels. OCLC Enhance membership is a requirement for BIBCO training, and a member library needs OCLC National Level Enhance authorizations for each format it contributes to BIBCO. The Needs Assessment form should indicate if prospective BIBCO institutions have Enhance status and NACO independence prior to BIBCO training. Other training courses may be needed to teach basic cataloging for new staff, and the RDA implementation may prompt such courses. One suggestion for the future is BIBCO training for nonroman language materials, either as a separate course or as a supplement to the basic BIBCO training materials. Ohio State is experimenting with online NACO training, and this could be a good direction for BIBCO training as well.

Action: TG will make draft of revised BIBCO Training Manual available to the BIBCO community for input before completing the final version.

• Who: BIBCO Training Materials Revisions TG
• When: June 2008 for comments

PCC Guidelines on Adding Nonroman Data to Bib Records
Joan Schuitema

Discussion: The Standing Committee on Standards is the likely group to address the need for PCC guidelines for its members to add nonroman data to bib records, but the request has come only recently, and there is no charge yet for a task group. The BIBCO OpCo members talked about the need for guidelines among various language groups. Since the topic appears also on the Friday morning Joint BIBCO/CONSER OpCo session, we decided to wait for the presentation on that topic and to lend support to any action defined on Friday.

Aggregator Neutral Monograph Records--How do we move forward?
Becky Culbertson, George Prager

Discussion: Most of the discussion happened earlier in the day during the joint BIBCO/CONSER OpCo session. The BIBCO OpCo raised some issues related particularly to monographic records as opposed to serial records, but sorting out these details will be the work of the new TG proposed during the morning meeting. The BIBCO representatives wish to involve vendors in the task group. Training may be needed in the future.

SACO Program Update and Other Topics
John Mitchell, Paul Frank

Mitchell reported on the increased number of new SACO members and the overall growth of the SACO Program which has manifested itself in the ever-increasing number of subject heading proposals that are being contributed. Several factors have helped in swelling the ranks of participants, including opportunities to offer the newly-revised edition of the jointly-developed ALCTS/PCC course "Basic Subject Cataloging Using LCSH" as well as the LC Classification Workshop to new technical services staff members from previously non-PCC affiliated institutions. Mitchell acknowledged the Cataloger's Learning Workshop (CLW Homepage) which is responsible for making these materials available to workshop sponsors, once they have indicated interest in hosting the classes. Mitchell went on to note that the nature of collections to which catalogers need to provide subject access has expanded, including theses and other manuscript collections, electronic resources, digitized image collections, and archival collections, which have ultimately driven the need for new subject headings and specialized vocabularies. The audiences attending the numerous training opportunities hail not only from large academic libraries, but also from all corners of the library community, including the corporate world, public libraries, and school libraries, from both domestic and international venues. The creation of new subject funnel projects, which are both discipline- as well as geographically-based have expanded the membership base of the SACO Program. Currently in development are the newest subject funnels; namely, the ArtSACO Funnel and the MLA SACO Music Project. Ohio State reported that their catalogers are adding keywords translated from the content of the resource in 653 fields. It was pointed out that new methods for data mining of the structured subfield coding employed by MARC will enable the pre-coordinated LCSH strings to be used more effectively for search and retrieval purposes.

Genre/Form Projects at the Library of Congress
Janis Young

The Genre/Form Projects at the Library of Congress are working toward providing better access through form and genre headings to serve the needs of searchers, automated systems, and holders of non-print collections. CPSO is accepting recommendations from other groups especially OLAC and the CCS SAC Genre/Form Subcommittee. While SACO partners may not yet contribute 155 proposals, it is expected that this will happen soon, thereby creating yet another major avenue for the expansion of the SACO Program.

Young reminded the group that BIBCO catalogers can add 655 genre headings to BIBCO records coded with the 2nd indicator of "0". In response to a query on this topic, it was later clarified that indeed a 155 subject authority record does not need to exist in LCSH in order for it to be used as a 655-0 on a BIBCO record. The caveat is that this applies only to topical headings coded that LC uses as a form (e.g., Constitutions, but not Treaties). This policy was developed for Integrating Resources and is contained in "Section IR.15.3.1 Form and topical subdivisions" in Appendix A: Integrating Resources of the BIBCO Participants' Manual [PDF: 6.37 MB / 140 p.]; however Ana Cristán, CPSO, noted that it may be applied across the board as appropriate.

Please open Young's PowerPoint [PPT: 104 KB / 14 slides ] for the full set of slides included in the presentation.

Action: Add this information to the appropriate section in the general section of the revised BIBCO Participants' Manual.

• Who: Magda El-Sherbini
• When: During revision of the BPM

Action: Follow-up with CPSO that this information is added to the appropriate location within the Subject Cataloging Manual: Subject Headings.

• Who: John N. Mitchell
• When: June 2008

Inherently Legal Subject Headings
George Prager

The American Association of Law Libraries (AALL) has long been interested in improving the assignment of subject heading strings found in bibliographic records used in reflecting the content of legal materials. A number of interested librarians from the ranks of AALL and led by Yael Mandelstam, Head of Cataloging at Fordham Law Library, volunteered to coordinate a project called the Inherently Legal Subject Headings (ILSH) project. They met to identify the headings already existing within LCSH that could be marked as inherently "legal" in nature. From their collaborations, 900 headings were selected from LCSH, and collated into a list which was posted to the Inherently Legal Subject Headings (ILSH) Project Web page. The subject headings have been sorted into an alphabetical arrangement of terms. The purpose of the exercise was to propose a change to each existing "inherently legal" LCSH subject heading by adding the subdivision "--‡x Law and legislation" in a 4XX see reference. It was hoped that this see reference would help catalogers realize that the heading was already considered to be legal in scope within the context of the subject heading list and that the see reference would decrease at least some of the misuses of "--‡x Law and legislation" in our shared bibliographic databases. The see references will facilitate more effective automatic validation of headings and the easy extraction of a subset of legal headings from our catalogs for future subject headings streamlining and simplification projects. To date, the ILSH group has submitted 260 subject changes to LCSH, and the project plans to continue to propose subject changes at a controlled pace for the highest value headings first, as determined in consultation with the Library of Congress, Cataloging Policy and Support Office.

SACO-at-Large Topics for ALA in 2008, 2009
John Mitchell

In June 2008, the SACO-At-Large meeting will feature a discussion of the SACO Funnel Projects and featuring four of the subject project funnel coordinators. Each coordinator will present a synopsis of how his/her funnel is coordinated and unique features that each funnel coordinator uses to oversee participant contributions. One such unique feature is the use of the Facebook program for its SACO collaboration.

At both ALA Mid-Winter in Denver in January 2009 and at the ALA Annual meeting in Chicago in July 2009, the SACO-At-Large Program will focus on FRSAR and the impact of FRBR on subject cataloging.

Record Exchange Options for SACO
John Mitchell

Mitchell opened up an "old business" topic that has been circulating among SACO participants for many years. The topic in question is the need for the creation of a national record exchange mechanism for subject authority records that would parallel the NACO record contribution/distribution that is currently used between the Library of Congress and its NACO node partners. A natural by-product of this exchange would be a save file for subjects that would facilitate review at the local level but also enable review at the regional trainer level as currently used by NACO. This idea was certainly not a new one, and one which has been requested by many PCC participants in the past. Documentation about previous discussions is available in the PCC archive in the document named the PCC Utilities Wish List , in which this need was identified as early as 2000. A previous argument which derailed the proposition was that while OCLC found this development feasible, RLG did not, and thus the idea was set aside so as not to disenfranchise and exclude them from the exchange mechanism. That argument is now moot. The current SACO contribution methods do not allow retention in a local institutional save file to allow local or external review and editing. Mitchell pointed out that with the success of the SACO component program of the PCC that the number of proposals has increased exponentially, and that operations under existing staffing levels require that outside subject experts are needed to meet the need for review. This burden of review has been explored with the use of the current SACO mentors [the equivalent of NACO regional trainers]. The SACO mentors were trained during ALA Annual 2005 in Chicago, where a method for outside review was devised; however, this process is labor intensive and cumbersome at best. Review can only be performed after the proposed subject heading appears in LC's Web OPAC; the method does not allow for any editing or review to the contributed proposal at the local level, thus all changes need to be made by LC staff, slowing down the process. Mitchell queried the BIBCO Operations Committee members if pursuing the record exchange mechanism was still desirable. The concept, overwhelmingly popular with the OpCo attendees, will require cooperation among all stakeholders at LC, OCLC, and PCC. It is understood that some current and potential SACO contributors will elect to or not be able to use such a mechanism and will continue to use the SACO Web form; however, for the majority present a main stream SACO contribution distribution/mechanism with a save file would be a great boon.

Action: Make this a priority agenda item for discussion at the upcoming PCC Steering Committee meeting in Anaheim in June to insure that OCLC could place this on their calendar for development.

• Who: Carolyn, John
• When: June 2008

Other SACO Announcements:

The scheduled ILS Voyager update scheduled for May 9-16 will interrupt the SACO proposal workflow. Libraries have been asked to refrain from submitting LCSH and LC Classification headings during this time.

The online SACO Web course has been developed using the a software called "Moodle", and it is hoped that the course will be made available post-ALA Annual in Anaheim, with delivery means yet to be determined, most likely available through the ALCTS Continuing Education Website, much as the Fundamentals of Acquisitions (FOA) course.

SACO participants are reminded that the SACO Homepage has a list of helpful electronic resources arranged by discipline to justify 670 forms of proposed headings. SACO members may recommend additional Web resources to Adam L. Schiff or John N. Mitchell for inclusion on the Website.

David Miller is the SACO representative to the PCC Policy Committee (PoCo); his summary of the 2007 PCC PoCo meeting highlights on SACO-relevant issues is available at: Report of the SACO Representative

Adam L. Schiff reported that reactions from the University of Washington reference staff and library users to his periodic posting of new LCSH topics of interest to researchers in various fields was extremely positive.

John Mitchell and Paul Frank plan to attend IFLA in Québec City in August 2008, which logically may lead to an increase in SACO membership from many international institutions.

Friday May 2nd Joint Meeting

LC Response to the Report of the Library of Congress Working Group on the Future of Bibliographic Control

Beacher Wiggins provided an update on LC's response to On the Record: Report of The Library of Congress Working Group on the Future of Bibliographic Control [PDF: 442 KB / 49 p.]. Three internal LC groups were convened to provide responses to the report. The groups are identifying what is currently being done by LC and what still needs to be done in response to working group recommendations. Recommendations on RDA development and testing resulted in the Joint Statement of the Library of Congress, the National Library of Medicine, and the National Agricultural Library on Resource Description and Access [PDF: 52 KB / 3 p.]. The statement describes agreement between the libraries to jointly develop milestones and testing for implementation of RDA. The PCC leadership will begin considering how its membership will be involved in this process.

Action: PCC leadership will begin considering involvement in testing phase of RDA: Agenda item for the in June 2008

• Who: PCC Steering Committee will add to its next meeting agenda
• When: June 2008, ALA Annual

LC Acquisitions and Bibliographic Access Division Reorganization

Beacher described the new organizational structure including combining of cooperative cataloging with the instructional development team, splitting CDS functions into policy and standards services that are freely shared with the public and those services generate a fee for cost recovery in a business enterprises division. CIP and ISSN functions will be spread among several divisions. Reorganization of cataloging divisions is intended to move staff as needed to keep cataloging processes and materials moving. 2008 and parts of 2009 will be transition years, there may be some noticeable slow down in production during that time.

Update on adding non-Latin references to name authorities (David Reser)

Dave Reser (LC) provided an update on a project to add non-Latin script references to records in the name authority file. The name authority file will be "pre-populated" with non-Latin forms of corporate names as references. OCLC will derive the references from non-Latin forms of names found on bibliographic records and will add them to at least 400,000 name authority records. The project will begin no earlier than June 1, 2008 and will provide for a six month evaluation period.

Action: PCC members were asked to observe the results of the pre-population project this summer and consider the policy and practice questions that are raised in the White Paper: Issues Related to Non-Latin Characters in Name Authority Records [PDF: 56 KB / 8 p.].

• When: June-Dec. 2008
• Who: PCC NACO contributors and users

PCC guidelines on adding nonroman data to bibliographic records (Joan Schuitema)

The SCS was charged to review and revise: Guidelines for Multiple Character Sets (BIBCO core level cataloging supplement) by the ALCTS Task Force on Non-English Access. SCS member Peter Fletcher is doing some background work by gathering existing PCC related documents on multiple character sets for bibliographic records. The next step is to set up a task group to work out inconsistencies among these guidelines and recommend a structure for presenting this documentation (one centralized PCC document? several documents by language?, etc.).

Action: Develop a charge and seek PCC Steering Committee approval for a joint CONSER/BIBCO task group to work under the auspices of SCS

• Who: Joan, Les, Carolyn
• When: June 2008 (in time for discussion at the steering committee meeting June 26)

Update of CEG, Appendix O: Nonroman script for CJK serials (John Levy)

John oversaw the revision of the CONSER Editing Guide, Appendix O, Creating Records with Data in Non-Roman Script for Chinese, Japanese, and Korean Serials. John emphasized that the guide is for coding bibliographic records only, it is not intended as guide to cataloging these types of nonroman script material.

LC Serial Record Division staff have begun adding nonroman data to Cyrillic language records. An appendix with guidelines for adding Cyrillic nonroman data is being developed by LC staff led by LC cataloger Kali Collins. Work is also needed on providing guidance for Persian, Hebrew and Yiddish for addition to Appendix E.

Action: PCC members interested in helping work on guidelines for Persian, Hebrew and Yiddish should let Les know of their interest.

Friday BIBCO only meeting

John Mitchell made an announcement about numerous SACO proposals residing in the LC Database, but not yet assigned to a Weekly List. The Voyager update 6.5.2, scheduled at LC during May 9-16, will allow keyword searching that should enable Coop Team staff to retrieve all "proposed" subject headings for evaluation and action. It may be possible for SACO Mentors to assist with review of the pending proposals.

Action: Coop Staff will collate pending SACO proposals from the LC Voyager database and will recruit help from SACO Mentors.

• Who: John, Paul
• When: July 2008

OCLC's Quality Control Program and the PCC
Cynthia Whitacre

The Enhance Program at OCLC will celebrate a 20-year anniversary in the fall. Any library with Enhance status in a given material format can add fields or edit fields in full level records in that format, and can upgrade lower level records to full level. OCLC gives credits for all programs. OCLC is ready to make some changes. Jay Weitz, Coordinator, and Luanne Goodson are reviewing a backlog of applications. In addition to creating a new interactive web application form and updating the online Enhance documentation, OCLC wishes to relaunch their program. They wish to reverse a perception in the library community that achieving Enhance membership is difficult. They are considering adding peer review and mentoring to assist new Enhance applicants in becoming successful Enhance contributors.

The Database Enrichment Program allows OCLC members to contribute data to improve existing records. There is no membership application to do this work, and it earns some credits from OCLC. OCLC wants its members to be aware of the chart of allowable enhancements. OCLC hopes to expand this list in the next fiscal year.

Discussion included these threads:

• Making changes to records of various encoding levels
• Judging the qualifications of those who may change existing records
• Receiving records back from OCLC after enhancing them
• Safeguarding additional fields from deletion
• Using automated as well as manual techniques to enrich records
• Making improved records available beyond the local level
• Spot-checking records for quality
• Involving the PCC in review, mentoring

Action: BIBCO members may send any further ideas on OCLC's Enhance and Enrichment programs to Cynthia Whitacre at OCLC.

Invitation for BIBCO Participation in ECIP
Oxana Horodecka, Patricia Hayward

Last year, the Cataloging in Publication office processed 53,000 ECIP, or electronic cataloging in publication records. They will be converting their ECIP application form to a web form. The accompanying galley arrives in ASCI text. LC receives data from publishers in the "On the MARC" program, to cut and paste data into LC records. Other libraries could use this as well, if they have an Internet connection. The ECIP office can give prospective applicants access to film clips of the On the MARC text capture process and of the ECIP Traffic Manager process. There is a list of fields used in ECIP records, with the 505 a desired field under certain conditions. Please refer to the ECIP presentation [PDF: 29 KB / 3 p.] in its entirety for further details.

When a BIBCO member applies to join ECIP, there is an initial look at the technical aspects of record migration, but not need to review the content of records. ECIP activity can work in other systems as well as Voyager. Diane Barber invites inquiries by phone or email, or by a site visit. NLM, NAL, and five academic libraries are the active BIBCO segment in ECIP, with a few others planning to join. BIBCO ECIP members report that the program builds relationships with university presses and gives catalogers a sense of pride when they see their own cataloging record in print in their university's publications. ECIP work can be performed by teleworkers. OpCo attendees commented favorably on the efficiency of the ECIP software. All ECIP records are coded 042 pcc, and some libraries also trace series on their ECIP records. SACO proposals for ECIP records receive high priority handling.

Announcement of LCSH course for ECIP and others: The Library of Congress will host a 2-day course, Basic Subject Cataloging Using LCSH, Monday, July 28 through Wednesday, July 30 in Washington, DC. Preference will be given to ECIP contributors, but organizers expect to have openings for other participants as well. The Basic Subject Cataloging Using LCSH Workshop for E-CIP Participants Webpage provides further information and a registration form.

Medical Cataloging Training Course Prototype
Barbara Bushman, Sharon Willis

The PCC Standing Committee on Training recruited new member Barbara Bushman from the National Library of Medicine, in part because of the training needs among catalogers working with medical collections. NLM took on the task of developing a prototype, and Barbara and Sharon Willis brought a demo to give the BIBCO group its first look at the course. NLM trains its own staff, but doesn't regularly train outside. The course being developed is about NLM's own products, but they plan to provide the course content to the PCC for further development to suit wider audiences. PubMed assisted with course development skills, and other medical partner libraries helped with content.

There are two courses, one for NLM classification, and the other for Medical Subject Headings (MeSH), and users may choose to take the entire course or just parts. The PowerPoint slides have text followed by exercises using true-false, multiple choice, and fill-in-the-blank questions. The courses are provided on the NLM website.

Recommendation:When NLM provides the course material to the Standing Committee on Training, a task group could prepare a training package for the PCC and other potential users. NLM provided the PCC with these two course outlines [PDF: 22 KB / 2 p.].

Announcement:

Next year's meeting date: Apr. 30-May 1st 2009