Library of Congress

Program for Cooperative Cataloging

The Library of Congress > Cataloging, Acquisitions > PCC > SACO > FY2009 SACO Annual Report

prepared by John N. Mitchell

Growth of the SACO Program

New members:

  1. Carnegie Library of Pittsburgh [PPi] - Feb. 26, 2009
    - also contributes NACO records through NACO-MUSIC
  2. Jefferson County Public Library (Lakewood, Colorado) [CoLwJCPL] - May 20, 2009
  3. University of Michigan Law Library [MiU-L] - June 3, 2009

Re-design of the SACO Web pages

The newly-redesigned SACO Website was one of the main topics during the ALA Annual Conference SACO-At-Large meeting in Chicago. The designers at the Library of Congress who are assisting the Cooperative Programs Section with the PCC Web presence ranked the SACO Web form for submitting new proposals the most important feature of the site, thereby causing the link to be located in a most prominent position.

The Cooperative Programs at the Library of Congress Web pages are also undergoing a major overhaul done by the Office of Strategic Initiative (OSI) Web personnel; the pages will function as the introduction and marketing tool to all the programs now under the umbrella of the Cooperative and Instructional Programs Division (COIN): the constituent programs of the PCC (SACO, NACO, BIBCO, CONSER), the National Union Catalog of Manuscript Collections (NUCMC), and the Cataloger's Learning Workshop (CLW).

SACO Processing - Improvements in "through-put" time

The Cooperative Programs Section is committed to a "turnaround time" for processing SACO proposals to 5 business days from day of initial entry into Voyager and an overall processing time frame of no more than six weeks. This measure has been determined by LC management and in response to an LC Working Group Recommendation. This means that a newly contributed subject heading proposal should be processed and distributed in 6 weeks or less from the time it is contributed until the time a final decision is made on it in PSD.

PCC Secretariat Judith Cannan commented that since October 2008, 95% of SACO proposals have met the mandated six-week turnaround time.

Modifications made to SACO proposal forms

The SACO Web proposal form and the change proposal forms were modified that provide contributors 3 options to help in expediting incoming SACO contributions. The options from which participants may choose include 1) SACO member 2) E-CIP contributor (which automatically identifies the participant as a SACO member, and 3) a non PCC-Participant. Through a workflow discussed with PSD staff, the third category of proposals are forwarded directly to PSD.

An upcoming modification to the forms will be the addition of the 034 field which has been authorized for usage in authority headings tagged as 151. This field allows for the use of coded cartographic mathematical data.

Training and documentation update

The jointly-developed ALCTS/PCC workshop entitled "Basic Subject Cataloging Using LCSH" continues to be taught by Cooperative Programs Section staff as well as other PCC trainers in FY2009.

  • Sept. 24-26, 2008 At OCLC Eastern, Washington, D.C.
  • Oct. 6-10, 2008 University of Oregon (done by Lori Robare)
  • May 27-29, 2009 At OCLC Eastern, Washington, D.C.
  • August 2009 Vanderbilt University (done by Mary Charles Lasater)

The jointly-developed ALCTS/PCC workshop entitled: "Fundamentals of LC Classification" continues to be taught by Cooperative Programs Section staff in FY2009.

  • Sept. 15-18, 2008 SOLINET, Atlanta, Georgia
  • Oct. 20-26, 2008 Brigham Young University, Provo, Utah
  • Jan. 14-16, 2009 At OCLC Eastern, Washington, D.C.
  • June 22-26, 2009 University of Oregon (done by Lori Robare)

A "special SACO lecture" to San Jose State University was presented on Wednesday, October 29, 2008 via Elluminate. The PowerPoint presentation for this lecture is posted on the SACO Home Page.

A SACO Presentation for LC catalogers [27 slides] was held on June 24, 2009 and featured an overview of the SACO Program and SACO workflow for LC catalogers, highlighting aspects of SACO that might be beneficial to LC catalogers; for example, the Web Resources for SACO Proposals. This presentation offered the opportunity to contrast SACO Program statistics with LC-generated subject statistics, pointing out the high percentage of SACO work represented on an average tentative weekly list for both subjects and classification.

A video conference with administrators at several Puerto Rican libraries was conducted on October 6, 2009 from LC and presented an overview of the SACO Program. The presentation was given in English, while the accompanying PowerPoint slides were in Spanish. Strong interest in joining the SACO and NACO programs has been expressed.

Cooperative Progams staff were instructed in the use of FileZilla software to facilitate the addition of subject heading proposals into Voyager.

Should SACO training be mandatory for participation in the SACO Program? This question figured prominently during the discussion at the ALA Annual Meeting during the SACO-At-Large meeting in Chicago. Currently no training for participation in the SACO program is required, although LCSH training is promoted as "highly desirable." In view of the newly-mandated timely processing of incoming SACO proposals, the amount of time expended on editing sub-standard contributions is no longer feasible. The requirement to mandate training for all new SACO members should eliminate the contribution of these sub-standard proposals, at least from any new members. If training were to be made mandatory, the balance needs to be assessed between the time the Cooperative Programs Section staff members and SACO mentors would devote to prepare and present training to new SACO members, and the benefit of improved SACO contribution quality and the need for less editing at the point of submission.

Attendees were asked to think about how SACO training is given locally. Information on this topic would be used in preparing training plans, should mandatory SACO training become a program requirement.
Alternative: Web-based training about SACO or courseware available using the Elluminate software.

SACO-At-Large meetings

  • Denver:
    The ALA Midwinter SACO-At-Large meeting was led by the PCC Secretariat, Judith Cannan. She presented a set of slides on SACO Workflow and tracking of SACO proposals [11 slides] which highlighted the way SACO proposals are processed and methods used for tracking purposes. Additional "tips" are provided to have participants avoid pitfalls which frequently cause proposals to fail contribution.
  • Chicago:
    The ALA Annual SACO-At-Large meeting highlighted 3 substantive topics; namely, FRSAD, the re-designed SACO Web presence, and mandatory SACO training, both of which were discussed above.
    Guest speaker Dr. Athena Salaba, Assistant Professor at the School of Library & Information Science at Kent State University, presented an overview of the work of the International Federation of Library Association's (IFLA) Working Group on Functional Requirements for Subject Authority Records (FRSAR). This working group issued a draft report titled Functional Requirements for Subject Authority Data (FRSAD) on June 10, 2009. It was delivered at IFLA's General Conference and Council in Milan in August 2009. Dr. Salaba prepared a slide presentation [PDF; 4.66 MB] that highlighted the contents of the report.

SACO Statistics

During the November 2008 PCC Policy Committee meeting, PoCo members offered several ways in which they use PCC stats locally:

  1. LCSH proposal stats seem to support the original cataloging of theses. Failed searches in local OPACs prompt institutional members to contribute new LCSH proposals.
  2. PCC stats, including SACO contributions, demonstrate the eligibility for grants, and demonstrate the valued-added service for special collections.
  3. Some PCC members create lists of newly-contributed headings that relate directly to local collections.

FY 2009 Mid-year (March 2009) statistics showed an increase of 4% for new SACO proposals over the same period for FY 2008. The 50,000th SACO proposal is expected to be contributed before the end of FY 2009. This 50,000th proposal will be acknowledged. A celebration in its honor is planned for the SACO-At-Large meeting at the Mid-winter meeting in January 2010.

Please get close of year numbers from Carolyn Sturtevant

SACO New Developments

John N. Mitchell was appointed to be the PCC representative to the ALCTS' Subject Analysis Committee (SAC)

David Miller, SACO Representative on PoCo, has authored an article about SACO for the "Cataloging and Classification Quarterly" special issue on cooperative cataloging.