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SCCTP Serial Holdings Workshop Post-Workshop Exercise Answers

© 2000 The Library of Congress

Contents

Standards and Holdings

List the standards that are used by libraries for entering and recording holdings.

  1. NISO Standard Z39.71
  2. MARC21 Format for Holdings Data

Libraries and Standards

List as many library system functions as you can that are affected by the holdings format.

  1. Serials check-in
  2. Binding and labeling
  3. OPAC display
  4. ILL
  5. Circulation
  6. Z39.50 connections
  7. Links to holdings from indexes

List as many reasons as you can why libraries should use the standards.

  1. Database of records is transferable
  2. Records can be shared between libraries
  3. Costs of importing existing records is cheaper than creating them from scratch
  4. Use of standards can keep costs down especially with system enhancements

Coding Records

Code the following examples.

Example 1

Cover:

Sports

Magazine

Volume 12 number 11 November 2000

Sports

Magazine

Sports Magazine is published monthly

Your library has holdings from volume 1 number 1, January 1989. The title is classified using the LC call number: GV561 .S761. Volumes 1 through 11 are bound as individual volumes.

Type: y
Encoding Level: 4
Receipt/Acquisition status: 4
Acquisition Method: p
Intent to Cancel: 
General Retention: 8 Specific Retention: Language: eng Completeness: 1 Lending: b Reproduction: a 004 $a [System generated] 007 $a ta 852 00 $b My library $h GV561 $i .S761 853 20 $8 2 $a v. $b no. $u 12 $v r $i (year) $j (month) $w m $x 01 866 41 $8 1 $a v.1-11(1989-1999) 863 41 $8 2.1 $a 12 $b 1 $i 2000 $j 01 863 41 $8 2.2 $a 12 $b 2 $i 2000 $j 02 863 41 $8 2.3 $a 12 $b 3 $i 2000 $j 03 863 41 $8 2.4 $a 12 $b 4 $i 2000 $j 04 863 41 $8 2.5 $a 12 $b 5 $i 2000 $j 05 863 41 $8 2.6 $a 12 $b 6 $i 2000 $j 06 863 41 $8 2.7 $a 12 $b 7 $i 2000 $j 07 863 41 $8 2.8 $a 12 $b 8 $i 2000 $j 08 863 41 $8 2.9 $a 12 $b 9 $i 2000 $j 09 863 41 $8 2.10 $a 12 $b 10 $i 2000 $j 10 863 41 $8 2.11 $a 12 $b 11 $i 2000 $j 11

Example 2

Cover:

Sports

Magazine

Special Index Issue

Index for volumes 1-10 (1989-1998)

How would this issue be coded in order to add it to the record with the basic units?

855 ## $8 3 $a v. $i (year/year)

865 41 $8 3.1 $a 1/10 $i 1989/1998

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Example 3

Fill in holdings as far as you can. Summarize where possible, assuming regular numbering.


v.1 1979 (no. 1-4)  Jan,Apr,Jun,Sep

v.2 1980   "

v.3 1981 no.3

v.4 1982

v.5 1983

v.6 1984 + Suppl. 1984

v.7 1985

1986 (no.1-4) Spr,Sum,Fall,Winter


1987   "

1988 no.2-3

1989 + Index 1979-1988

1990

1991 For later holdings see check-in record

	

853 20 $8 1 $a v. $b no. $u 4 $v r $i (year) $j (month) $w q $x 01

863 40 $8 1.1 $a 1-2 $i 1979-1980 $w g

863 41 $8 1.2 $a 3 $b 3 $i 1981 $j 06 $w g

863 40 $8 1.3 $a 4-7 $i 1982-1985



854 20 $8 1 $a (year)

864 41 $8 1.4 $a 1984 $z bound with v.6



853 20 $8 2 $a (year) $b no. $u 4 $v r $i (year) $j (season) $w q $x 21

863 40 $8 2.1 $a 1986-1987 $w g

863 40 $8 2.2 $a 1988 $b 2-3 $i 1988 $j 22-23 $w g

863 40 $8 2.3 $a 1989-1991



855 -- $8 2 $a (year/year)

865 41 $8 2.4 $a 1979/1988 $z bound with 1989


Note:  It would also be possible to itemize the volumes with the supplement and the index 

in a separate 863 field and include a subfield $z:

863 41 $8 1.4 $a 6 $i 1984 $z includes supplement: 1984

-------

863 41 $8 2.3 $a 1989 $z includes index to 1979/1988.

863 40 $8 2.4 $a 1990-1991

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