The Library of Congress
>> Program for Cooperative Cataloging
CONSER Open Access Journal Project
Updated August 26, 2010
- What do I do if the title is already authenticated?
- A print version record is already authenticated. Do I need to create an eSerial record?
- What do I do if my library doesn’t have the language expertise to do authority work?
- Am I required to update my OCLC holdings for any titles that we catalog as part of this project?
- There are a lot of duplicate records for some of these titles. Should I report them for deletion?
- Who do I send reports to and when do I send them?
- What should the report include?
- What is the “Date cataloged (optional)” column for?
How can we identify titles cataloged by other participants so we may add records for them to our catalog? Will the project participants' spreadsheet updates be available to view by the rest of us?
- Question:What do I do if the title is already authenticated?
Answer: Over the course of the project, it is likely that other CONSER members may authenticate a record for a title on your list. Just report these as part of your bimonthly report with the existing LCCN & OCLC record number. You do not need to indicate in your report that you did not authenticate these records yourself.
- Question: A print version record is already authenticated. Do I need to create an eSerial record?
Answer: For the purposes of the project, an authenticated record for any format of the title (print, microform or eSerial) is sufficient. A library may optionally create/authenticate an eSerial record (in addition to an existing print version record) but they are not required to. Any existing authenticated record can be reported on the bimonthly report with the existing LCCN & OCLC record number.
- Question: What do I do if my library doesn’t have the language expertise to do authority work?
Answer: If for any reason, you are unable to authenticate a record for a particular title, please send a message to the project coordinators and we will redistribute the title.
- Question: Am I required to update my OCLC holdings for any titles that we catalog as part of this project?
Answer: You are not required to set your holdings in OCLC for any titles cataloged as part of this project. If a cataloger is doing original input, they will have to issue the Update command in order to submit an original record to OCLC, but they are not required to keep their holdings attached to this title. Some libraries rely on OCLC’s eSerials Holdings service to set holdings. Other libraries do or don’t set OCLC holdings for open-access eSerials. There is no standard practice for the purpose of this project. Instead it is up to the individual library to determine what holdings practice works best for them.
- Question: There are a lot of duplicate records for some of these titles. Should I report them for deletion?
Answer: Duplicates frequently appear due to machine-loads of vendor records from individual libraries. Please treat these as you would any other duplicate record (i.e., retain one English-language record for authentication and report the others for deletion).
- Question: Who do I send reports to and when do I send them?
Answer: In the course of the project you will submit six reports for six two-month periods, beginning with a report for Sept./Oct. 2010 submitted on or around Nov. 1. Before the end of each two-month period the project coordinators will send out a call for reports. If you will be on vacation at the end of the two-month period, you may submit your report earlier. Reports should be returned as an email attachment to Robert Rendall at firstname.lastname@example.org.
- Question: What should the report include?
Answer: Each report should consist of a spreadsheet including entries for only the titles you have authenticated in the last two months. These entries should be copied from the spreadsheet you received at the beginning of the project and include all the same information, with the LCCN and OCLC no. of the authenticated record entered in the appropriate columns. Your report should not include any titles not yet authenticated, and it should not include any titles already authenticated and reported in earlier reports. An example of a two-month report is provided on the project home page at http://www.loc.gov/acq/conser/Open-Access-Project.html.
- Question: What is the “Date cataloged (optional)” column for?
Answer: Since each report you send should include only the titles you have authenticated in the last two months, entering dates in this column in your local copy of the spreadsheet could help you exclude titles you cataloged and reported earlier when you prepare a new report. You do not have to enter data in this column in any particular format, and you do not have to delete it before sending your report.
How can we identify titles cataloged by other participants, so we may add them to our catalog? Will the project participants' spreadsheet updates be available to view by the rest of us?
Answer: As Robert receives the reports, he will incorporate them into the master spreadsheet available at the project website. Participants will then be able to download the spreadsheet and sort it by date cataloged to get a complete list of titles cataloged in each reporting period (with their corresponding OCLC record numbers and LCCNs).
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