CONSERline

                         Newsletter of the 

             CONSER (Cooperative Online Serials) Program

                  Library of Congress and OCLC, Inc.





No. 1                   ISSN 1072-611X                  Jan. 1994



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                           CONTENTS

Welcome to CONSERline

CONSER Subject Seminar

CONSER Accepts American Theological Library Association as       

 Associate Member

The CONSER Electronic Communications Network

New USNP Listserv

CONSER Documentation Update

CONSER People



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                   WELCOME TO CONSERline



Welcome to the first issue of _CONSERline_.  Our new electronic

newsletter continues the newsletter, _CONSER_, which was begun in

1978.  Like its predecessor, _CONSERline_ is a cooperative effort

of the CONSER (Cooperative Online Serials) Program, containing

contributions from program members that cover news of the Program

and serials cataloging issues.  The newsletter is issued jointly

by the Library of Congress and OCLC.



The change to an electronic newsletter affords the opportunity to

reach a broader audience and allows for more timely dissemination

of information, as well as being a cost savings.  While the first

issues will closely resemble the paper version, we expect the

newsletter to evolve as the possibilities of online transmission

become more apparent.  



Changing a title is always a difficult decision for serialists.

But knowing that the change in format would require a new

bibliographic record, we decided on the change, even though we

risked receiving one of the *worst serial title change of the

year* awards!  More importantly, we, and many others in CONSER,

think that the title _CONSERline_ is more reflective of the

online nature of our newsletter.



We hope you will find _CONSERline_ informative and stimulating.  



                                             The Editors

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                   CONSER SUBJECT SEMINAR

             by Maureen Landry (Library of Congress) 



A subject seminar for CONSER catalogers was held at the Library

of Congress, November 4-5, 1993.  The impetus for the seminar was

the growing recognition that most CONSER institutions provide

subject analysis according to LC policy and that LC catalogers

should make better use of these subject elements when using

CONSER records, as is done with the descriptive portion.  Many in

CONSER felt that a forum, with both the participants and LC

subject experts, would be helpful in determining areas in which

CONSER catalogers could benefit from LC's subject expertise.  LC

will ultimately also be a beneficiary by being able to take

advantage of the entire CONSER record.



The seminar was highly successful thanks to the expert guidance

and enthusiastic support provided by subject specialists in LC's

Cataloging Policy and Support Office (CPSO) and Regional and

Cooperative Cataloging Division (RCCD) and to the active

participation of the attendees.  



Much of the seminar was devoted to a lively discussion of

previously submitted questions on subject cataloging,

classification, and shelflisting.  Mary Kay Pietris (CPSO) opened

the discussion by offering six possible definitions of quality

subject cataloging.  After discussion, the group agreed that a

combination of four of the definitions would constitute the

ideal.  These would require headings to be appropriate to the

work, sufficiently specific, currently valid, and correctly

constructed and tagged.  Conformance with the requirements of the

_Subject Cataloging Manual_ was also considered desirable.  



To support quality subject analysis, the Committee suggested that

required documentation would include:  (1) The online subject

authority file; (2) _Subject Cataloging Manual:  Subject

Headings_; (3) _Free-Floating Subdivisions: An Alphabetical

Index_; (4) _LC Subject Headings Weekly Lists_; (5) _Library of

Congress Classification Schedules_; (6) _Subject Cataloging

Manual:  Classification_; (7) _Subject Cataloging Manual:

Shelflisting_.  The CONSER Policy Committee will continue the

discussion of what constitutes quality subject analysis for

CONSER and evaluate the extent of required documentation.



During a discussion of CONSER policy regarding maintenance of

subject headings, attendees acknowledged that institutional

practices vary and that the issue should be further addressed by

the Policy Committee.  Other topics discussed included: treatment

of unstaffed programs and projects; discrepancies in the

definition of *Periodical* found in the _Subject Cataloging

Manual_ and the _AACR_ definition used for the fixed field serial

type code; use of *Newspapers* as a subdivision under place name

headings; and clarification of the indicator values in the 050

field.  Several of these issues were promptly resolved while

timely investigation of others was promised by CPSO.   



CONSER members were encouraged to submit proposals for new

headings via RCCD.  Judy Henderson (RCCD) explained her

Division's role as the facilitator in the process of submitting

proposals for new subject headings, subdivisions, or changes to

existing authority records.  She also described the online

submission of subject heading proposals through LC MARVEL.  



One of the objectives for the forum was to develop a mechanism

for ongoing feedback and communication between LC and CONSER

members.  RCCD and SRD are working together to provide this

connection via a short-term analysis of subject elements in

CONSER records.  To keep abreast of serials subject discussions,

SRD is being *copied* on all serials cataloging questions sent to

CPSO and RCCD.



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     CONSER ACCEPTS AMERICAN THEOLOGICAL LIBRARY ASSOCIATION

                       AS ASSOCIATE MEMBER



CONSER members unanimously approved the application of the

American Theological Library Association (ATLA) Preservation

Programs for associate membership in the Program.  The

Association, located in Evanston, IL, has 190 member libraries

working in the field of religion.  ATLA is joining at the

associate level, and, as such, will create, modify, and maintain

bibliographic records for serials in the CONSER database and

contribute to the technical development of CONSER through

participation in the Operations Committee.



ATLA's contribution will enrich the CONSER database by providing

an important resource for serials in the field of religion,

particularly older titles.  Among the first contributions will be

records for 300 serials published primarily between 1875 and

1950.  The Preservation Programs has received a three-year grant

from the National Endowment for the Humanities (NEH) and has

contracted with Research Publications International (RPI) to do

the cataloging and filming.  Records created by RPI will be

contributed to the CONSER database by staff at ATLA.  In

addition, serials newly added to the on-demand program and

serials filmed under contract with the Mennonite Historical

Library, which has a grant form NEH to film Mennonite serials,

will be cataloged by the ATLA catalogers and added to the CONSER

database.



In the future, ATLA hopes to involve some of the catalogers in

member libraries in contributing CONSER records.  The catalogers,

many of whom have expressed an interest in participating in

CONSER, would work under the direction of and contribute records

via the Preservation Programs' staff.  



Judy Knop, Director of Preservation Programs, will represent ATLA

on the CONSER Operations Committee.  Some details remain to be

finalized before input of records; however, Barry Hopkins from

ATLA and Sheila Makris from RPI recently completed two weeks of

training at the Library.

 

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          THE CONSER ELECTRONIC COMMUNICATIONS NETWORK 

             by Bill Anderson (Library of Congress)



Last August a small planning group in LC's Serial Record Division

met to investigate the various electronic avenues of

communication that would further the mission of the CONSER

Program.  A survey was developed and distributed electronically

to canvass CONSER members on the use of electronic

communications.  The survey focused on four different

communication formats:  the CONSER newsletter, LC Marvel (LC's

gopher service), online discussion lists, and the use of Internet

e-mail.  Questions were also asked as to the kinds of information

that should be electronically transmitted.



A review of the survey results led to seven recommendations that

were endorsed by the Program members:



     1) To publish the CONSER newsletter electronically at LC;

     2) To fully utilize LC Marvel for CONSER information;

     3) To establish a closed listserv for CONSER Committee      

        members;

     4) To establish an FTP site for CONSER at LC;

     5) To use existing listservs on an ad hoc basis;

     6) To increase the use of Internet e-mail networks;

     7) To promote Internet access for all members and to        

        encourage electronic communication at all levels.



Program members without access to the Internet will continue to

receive information through more traditional methods of

communication.



Implementation of the recommendations will initially focus on the

three areas that are expected to have the broadest impact: 

_CONSERline_, the CONSER discussion list, and LC Marvel. 



The CONSER discussion list is a closed listserv for CONSER

representatives to discuss Program-related matters.  Discussions

on general serial cataloging issues will be addressed on open

listservs, such as SERIALST or COOPCAT. 



LC Marvel is a *Campus-Wide Information System* that provides

access to the Internet.  Users can telnet to LC Marvel (i.e.,

, logon: ) and find basic information

about the Library, its online systems, programs, services, etc. 

CONSER information can be found by selecting the following from

consecutive menus: Services to Libraries and Publishers, Services

to Libraries, Cooperative Cataloging Programs, Cooperative Online

Serials Program (CONSER).  At present, Program information from

the CONSER brochure is included, as well as information about

this newsletter and the newsletter itself.



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                    NEW USNP LISTSERV 

            by Bob Harriman (Library of Congress)



The Virginia State Library has made possible the establishment of

an electronic forum for participants and friends of the United

States Newspaper Program (USNP).  USNPLIST will allow better and 

broader communication about the program and will serve as a

source of shared information about newspapers in libraries.



USNPLIST will carry USNP-specific information, such as notices of

meetings; discussion of project management issues; notices of

standards updates or procedural advisories; employment and career

opportunities; and news and information from LC and NEH.  Since

the list is open, discussion will also include librarians and

archivists outside the USNP.  The forum is intended to include a

broad range of questions (and answers) relating to newspaper

collections in libraries, from acquisitions and bibliographic

control issues; to access issues (indexing, full-text delivery,

newspapers on CD-ROM, etc.); to preservation concerns.



To subscribe to USNPLIST, address your message to:



     LISTSERVER@LEO.VSLA.EDU  (Note: listserver, not listserv)



In the text portion of your message, write:



     Subscribe USNPLIST {your name}

     Example: Subscribe USNPLIST Susan Smith



If you have questions or comments, please contact the list

moderator:



     Erroll Somay

     Virginia Newspaper Project

     Virginia State Library and Archives

     11th St. at Capital Square

     Richmond, VA 23219

     email: esomay@leo.vsla.edu

     voice: (804) 786-8041

                                              

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               CONSER DOCUMENTATION UPDATE



There will be no more updates to the current edition of the

_CONSER Editing Guide_ (CEG).  In anticipation of the 1994/95

implementation of format integration, we are reviewing the entire

_CEG_ for format integration-related changes and areas that need

updating.  The revised text with new binders will be issued in

late 1994 or early 1995.  The new edition will include variable

fields relating to non-print serials, but will not cover fixed

fields for non-print serials.  The focus of the _CEG_ continues

to be the input/update of serials.  Fields and data elements that

are unlikely to be used in serial records will not be included,

in particular those relating to books and archival materials. 

Information on the availability of the new edition will be

available from the Cataloging Distribution Service (CDS) later in

the year.



Update 1 of the _CONSER Cataloging Manual_ (CCM) has been

published and is available from CDS for $48.00 (US) and $50.00

(foreign).  The update includes two new modules from parts 2 and

3 and comes with a separate binder and tabs.  The two new modules

are: Module 22, *Interpreting Pre-AACR2 Serial Cataloging

Records* and Module 30, *Direct Access Computer File Serials*. 

The next update will include a module on the cataloging of

microforms and additions and changes to already published

modules.  At this time, updates to the _CCM_ must be purchased

separately and are not available on a subscription basis.  



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                          CONSER PEOPLE



CONSER Coordinator, Linda Bartley, is taking a well-deserved

year's leave of absence to spend more time with her family. 

During Linda's absence, Jean Hirons will be carrying out her

CONSER-related duties.  Bob Harriman is representing LC on the

Policy Committee, assisting Kim Dobbs.

 

Dorothy Glasby retired from the Library of Congress on December

10, 1993.  Dorothy served as a voice for serials for many years,

both at the Library and in the cataloging community.  



A native of Blue Island, Ill., Dorothy began her career at the

Library of Congress in 1959 as a special recruit in the Library's

Program for Outstanding Graduates of Library Schools.  She held

various supervisory positions in the Descriptive Cataloging and

Serial Divisions and served as the first CONSER Coordinator

before accepting the position of Assistant Chief of the Serial

Record Division, from which position she retired.



As the recognized national authority on serials cataloging,

Dorothy's expertise was constantly in demand, from commenting on

proposed national standards, to answering countless letters

requesting solutions to cataloging problems.  For many years she

served as the LC liaison to the American Library Association

Serial Section's Committee to Study Serials Cataloging.  In 1987

she was awarded the Margaret Mann Citation in Cataloging and

Classification for *her outstanding sustained contributions as

the preeminent authority in all major decisions on significant

activities in the bibliographic control of serials through two

decades of challenge and change.*



Her experience and wisdom will be greatly missed in the Serial

Record Division, as will her sense of humor and good will.  She

and her husband, Jonathan, hope to move to Illinois.



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_CONSERline_ (ISSN 1072-611X) is published at least semiannually

(January and June) by the Library of Congress, Serial Record

Division and OCLC, Inc. and contains news of the CONSER Program

and information of interest to the serials cataloging community.



For comments or suggestions, contact the editors:  Jean Hirons,

Library of Congress, Serial Record Division, Washington, DC

20540-4160, hirons@mail.loc.gov (e-mail), 202-707-5947 (voice),

202-707-6333 (fax); Liz Bishoff, OCLC, Inc., 4545 Frantz Rd.,

Dublin, OH 43017-3395, liz_bishoff@oclc.org (e-mail), 800-848-

5878 (voice), 614-764-0740 (fax).



_CONSERline_ is available in electronic form only and is free of

charge.  To subscribe, send a mail message to

listserv@sun7.loc.gov with the text:  subscribe CONSRLIN

[firstname lastname].  Back issues of _CONSERline_ will be

available through the listserver and on LC Marvel.  To find out

what is available, send a mail message to listserv@sun7.loc.gov

with the text: index CONSRLIN.  To get a specific file, send a

mail message to listserv@sun7.loc.gov with the text: get consrlin

[filename].



All materials in the newsletter are in the public domain and may

be reproduced, reprinted, and/or redistributed as desired. 

Citation to the source is requested.

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