The Library of Congress >> Program for Cooperative Cataloging

GUIDELINES FOR SCCTP WORKSHOP SPONSORS

Instructors, Class Size, Costs	Pre-workshop Exercises
Six Weeks Prior to Workshop	Preparations, Support During the Workshop
Equipment Needs - Room Set up	Evaluation Forms
Registration, Needs Assessment Form	Certificates, Honorariums for Instructors

3-6 MONTHS PRIOR TO THE WORKSHOP

Determine the time and location of the training session and the number of days.

Some workshops are 2 day, others are 1 to 1 1/2 days. It is recommended that you allow the maximum time for each workshop.

Contact Les Hawkins lhaw@loc.gov so that the workshop can be added to the SCCTP Web site schedule and to verify the latest version available.

Determine who the instructors will be.

The lists of trainers appear below. Contact Les Hawkins for help or suggestions. If the workshop is two or more days, two instructors should be used.

Lists of SCCTP Trainers in PDF:

Advanced Serials Trainers
Basic Serials Trainers
E-serials Trainers
Serials Holdings Trainers
Integrating Resources Trainers

Contact instructors to determine their availability. Please do this as far in advance as possible.

Specify the time and any predetermined focus for the session. All of the workshops are flexible with optional components, that allow for tailoring to specific audiences.

Make arrangements for the instructors' travel and lodging, if appropriate.

Determine whether instructors would like cataloging tools on site, such as the CONSER Cataloging Manual, AACR2, etc.

Determine the approximate enrollment.

The maximum class size should be 20-25 people.

Determine the costs of the workshop and advertise.

A major goal of SCCTP is affordable training. The program does not recommend course fees, however, since they will vary among different sponsors.

Assign responsibility for receiving registrations and payments, answering questions (logistical and content), maintaining registrants list, arranging trainee site access, entrance, and sign-in.

6 WEEKS PRIOR TO THE WORKSHOP:

Order manuals, plan services, e.g., refreshments, ASL interpreter, etc.

Order download rights for course materials' PDF files from CDS: Description of Materials
How to Order The same fee purchases the right to download SCCTP workshop materials, including the instructor and trainee manuals. In practice, when SCCTP trainers are used, planners may only need to print out the trainee manual.

Determine how many copies of the manual are needed and what copying services will be used.

Determine details for local copies of the manual (e.g. number of binders needed, number of section dividers to be used per binder, weight and quality of paper) and arrange acquisition of necessary materials.

Equipment needs and room set up

The course is designed to be given using PowerPoint, version 7.0. (Check with the trainees to be sure that this is what they plan to use and not overheads.)

Equipment needs:

Computer equipped with PowerPoint version 7.0 and Internet browser (e.g., Netscape) An Internet connection is desirable for some courses, not mandatory.
Projector (Infocus LitePro 580; extra bulb)
Screen
Laser pointer or other form of pointer
Flip chart and markers
Perhaps as backup: transparency overhead projector; extra bulb

Room set up:

Registration/sign in table or area
Refreshments table or area, water always available in room
Coat closet
Instructor seating (front of room)
Classroom seating: Tables seating 2-4 are needed to facilitate working together on exercises (do not use computer labs; this is not computer hands-on training)
Lighting that will support the presentation without putting trainees in the dark!
If special sessions are planned, perhaps a table for handouts, equipment, etc.

Receive and process registrations and payments/billing documents.

Confirm registrations.
Maintain a current registration list (facilitates answering questions, e.g., "Am I registered?". etc.).

Once trainees have registered ask them to fill out Needs Assessment .

Do this at least 4-6 weeks prior to the workshop if possible.
Have completed forms sent to you.
Compile and send results and comments to the trainers (optimally 3-4 weeks prior to the session).

The Basic Serials Workshop and the Holdings Workshop have pre and post workshop exercises as components. Ask trainees to work on the pre-workshop exercises and bring them with them to the session.

Preparations

Signage, e.g., classroom door
"Goodie" box of site supplies, e.g., scissors, masking tape, etc.
Daily workshop agendas
Assemble trainees' manuals, inserting tab dividers and daily workshop agendas.
1-3 days prior to workshop, invite instructor to the training room to test and practice equipment use.
Prepare final registrants list as a sign in sheet (one per day).
Furnish name badges or table tents for names.