SCCTP
Serial Holdings Workshop
© 2000 The Library of Congress

Post-Workshop Exercise Answers

Contents

1. Standards and Holdings

List the standards that are used by libraries for entering and recording holdings.

1. NISO Standard Z39.71
2. MARC21 Format for Holdings Data

2. Libraries and Standards

List as many library system functions as you can that are affected by the holdings format.

1. Serials check-in
2. Binding and labeling
3. OPAC display
4. ILL
5. Circulation
6. Z39.50 connections
7. Links to holdings from indexes

List as many reasons as you can why libraries should use the standards.

1. Database of records is transferable
2. Records can be shared between libraries
3. Costs of importing existing records is cheaper than creating them from scratch
4. Use of standards can keep costs down especially with system enhancements

3. Coding Records

Code the following examples.

Example 1

Cover:

Your library has holdings from volume 1 number 1, January 1989. The title is classified using the LC call number: GV561 .S761. Volumes 1 through 11 are bound as individual volumes.

Type: y        Encoding Level: 4 Receipt/Acquisition status: 4 Acquisition Method: p Intent to Cancel: 
General Retention: 8 Specific Retention:   Language: eng  Completeness: 1  Lending: b  Reproduction: a

004    $a [System generated]
007    $a ta

852 00 $b My library $h GV561 $i .S761

853 20 $8 2 $a v. $b no. $u 12 $v r $i (year) $j (month) $w m $x 01

866 41 $8 1 $a v.1-11(1989-1999)

863 41 $8 2.1 $a 12 $b 1 $i 2000 $j 01

863 41 $8 2.2 $a 12 $b 2 $i 2000 $j 02

863 41 $8 2.3 $a 12 $b 3 $i 2000 $j 03

863 41 $8 2.4 $a 12 $b 4 $i 2000 $j 04

863 41 $8 2.5 $a 12 $b 5 $i 2000 $j 05

863 41 $8 2.6 $a 12 $b 6 $i 2000 $j 06

863 41 $8 2.7 $a 12 $b 7 $i 2000 $j 07

863 41 $8 2.8 $a 12 $b 8 $i 2000 $j 08

863 41 $8 2.9 $a 12 $b 9 $i 2000 $j 09

863 41 $8 2.10 $a 12 $b 10 $i 2000 $j 10

863 41 $8 2.11 $a 12 $b 11 $i 2000 $j 11

Example 2

Cover:

How would this issue be coded in order to add it to the record with the basic units?

855 ## $8 3 $a v. $i (year/year)

865 41 $8 3.1 $a 1/10 $i 1989/1998

Example 3

Fill in holdings as far as you can. Summarize where possible, assuming regular numbering.

v.1 1979 (no. 1-4)  Jan,Apr,Jun,Sep
v.2 1980   "
v.3 1981 no.3
v.4 1982
v.5 1983
v.6 1984 + Suppl. 1984
v.7 1985
1986 (no.1-4) Spr,Sum,Fall,Winter

1987   "
1988 no.2-3
1989 + Index 1979-1988
1990
1991 For later holdings see check-in record
	

853 20 $8 1 $a v. $b no. $u 4 $v r $i (year) $j (month) $w q $x 01
863 40 $8 1.1 $a 1-2 $i 1979-1980 $w g
863 41 $8 1.2 $a 3 $b 3 $i 1981 $j 06 $w g
863 40 $8 1.3 $a 4-7 $i 1982-1985

854 20 $8 1 $a (year)
864 41 $8 1.4 $a 1984 $z bound with v.6

853 20 $8 2 $a (year) $b no. $u 4 $v r $i (year) $j (season) $w q $x 21
863 40 $8 2.1 $a 1986-1987 $w g
863 40 $8 2.2 $a 1988 $b 2-3 $i 1988 $j 22-23 $w g
863 40 $8 2.3 $a 1989-1991

855 -- $8 2 $a (year/year)
865 41 $8 2.4 $a 1979/1988 $z bound with 1989

Note:  It would also be possible to itemize the volumes with the supplement and the index 
in a separate 863 field and include a subfield $z:
863 41 $8 1.4 $a 6 $i 1984 $z includes supplement: 1984
-------
863 41 $8 2.3 $a 1989 $z includes index to 1979/1988.
863 40 $8 2.4 $a 1990-1991