General Information About the Cooperative Acquisitions
Programs
- The Cooperative Acquisitions Programs are open to any library
or research institution wishing to acquire publications from any
of the following countries: Bangladesh, China (for Tibetan), India,
the Maldives, Nepal, and Sri Lanka.
- Participants sign up for each country individually and can opt
to receive publications from only one country or from as many countries
as listed.
- Participants receive sets of publications according to a profile
which they define based on predetermined subject, language, degree
of selectivity and other categories available for selection.
- Profiles for Bangladesh, Nepal, and Sri Lanka, and for twelve
of the languages of India are identical as far as subject categories
are concerned. The subject profile for English publications from
India has the largest number of options. The following languages
and formats can be acquired only in sets, i.e., they are not available
for selection by subject: From India: Arabic, Assamese, European
languages, Hindi dialects, Kashmiri, Konkani, Manipuri, Nepali,
Pali, Persian, Prakrit, Rajasthani, Sindhi, and tribal languages.
From Bangladesh: Arabic and Urdu. From Sri Lanka: Pali and Tamil.
From Nepal: Newari and Sanskrit. From all countries: video and sound
recordings.
- The Tibetan program has distinct subject profile. This program
cross geographic and political boundaries -- participating libraries
receive materials published in a number of countries where publishing
in Tibetan takes place.
For a description of the subject profiles available
see:
- Participants joining a program for the first time deposit with
the Library of Congress Disbursing Office an amount estimated to
cover the costs of their selected profile for one year. Profile
costs are based on past history of purchases for the program. They
do not represent actual prices of publications known to exist, but
are an estimate of the amount needed to purchase forthcoming or
newly identified books in those categories.
- Serials are selected title by title.
- New serials, reprints, expensive titles ($50.00 and above) and
some materials of limited interest are offered periodically to program
participants via the SACAP list serve.
- Unbound monographs acquired for the program are bound before being
shipped to participants.
- Participants may choose to receive their serials on a current
basis, unbound, or bound after the completion of the volume.
- Participants are billed annually for the estimated cost of publications,
binding, and shipping. In addition, the office charges an indirect
and overhead charge over the estimated cost of materials to be acquired
in a year. The current overhead charge for the Cooperative Acquisitions
Programs administered by the New Delhi Office is 36% over the cost
of publications.
- Monthly reports on the status of participant accounts are mounted
on the SACAP web site, maintained by the office for the benefit
of the participants. Fiscal reports account for moneys deposited
for the acquisition of publications, as well as for binding and
shipping expenses, and include the number of pieces on order and
purchased, amount disbursed and obligated, and the balances in each
of the participant's accounts as of the date of the report.
- Any amount not obligated at the end of a fiscal year will be used
to defray the costs of the participant's estimated bill for
the following year.
- In the event that the amount billed proves insufficient to cover
the cost of materials, the Library of Congress will submit a supplementary
bill to the participant to cover the shortfall, or will stop ordering
books for the participant depending upon the instructions of the
participant. As a government agency, the Library of Congress is
prohibited by law from extending credit to participants.
- All monographs, new serials and other materials are shipped to
participants with cataloging data in a bibliography format enclosed
with the item. Full MARC records for these materials can be downloaded
by the receiving libraries from the bibliographic utilities or from
the Library of Congress online catalog by using the LCCN.
 Library
of Congress
Comments: New Delhi Office
(April 21, 2009)
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