DRAFT, 12/1/1998

APPENDIX B

LEVELS OF CATALOGING

These guidelines prescribe the data elements required for three different levels of cataloging. All of the data elements listed in each of the levels may not be present in all records cataloged at those levels. For example, not all works cataloged at level 2 will contain a 505 contents note because not all works consist of multiple parts or separate works.

This document does not prescribe the order of the fields in bibliographic records.

Level 1

245 Title
246 Varying form of title
260 Date of distribution, release, broadcast
300 Physical description
490 Series untraced
5XX Notes

Notes

General notes and any other field (with the exception of personal and corporate body name added entry headings and subject added entry headings) are permissible. Collection names can be recorded as 710 added entry headings.

Level 2

130 Uniform title
245 Title and statement of responsibility
246 Varying form of title
250 Version, edition
257 Country of production
260 Distribution, release, broadcast
300 Physical description
440 Series traced
490 Series untraced or traced differently
500 General notes
500 Sources used notes (optional, if sources listed elsewhere)
505 Contents notes
508 Credit notes
511 Participants or performers notes
520 Summary notes
541 Source of acquisitions/Provenance notes
655 Genre and form terms
730 Controlled analytical added entry headings
740 Uncontrolled related/analytical added entry headings
830 Series added entry headings

Added entries

Level 2 may include personal name and subject heading added entry headings. The selection of individuals for added entries and the number of name and subject added entries depends on the type of material being cataloged. For example, for a television variety show, personal name added entries may be made for performers and no subject headings may be assigned. For a documentary, emphasis may be given to subject headings.
Only the individuals performing the major credits as recorded in the bibliographic record should usually be traced at this level. The major credits of a moving image work involve participation in its original production and some degree of overall responsibility for the work. The major credits include, but are not limited to, director, producer, writer, animator, and participant and/or performer.
If another credit is deemed important and is recorded in the statement of responsibility, such as a choreographer of a dance performance, then the person performing that function may be traced.
If there is more than one person performing any one of these functions, then an added entry should be made only for the first person recorded or the person deemed most important. For participants and performers, up to three added entries may be made.
Subject headings should be assigned to both non-fiction and fiction works. In some instances, there may be no appropriate subject heading added entries. If one or two specific headings are not sufficient to provide access to the major topics of the work, then one or two broad headings should be used to cover the overall subject matter.

Level 3

130 Uniform title
245 Title and statement of responsibility
246 Varying form of title
250 Version, edition
257 Country of production
260 Distribution, release, broadcast
300 Physical description
440 Series traced
490 Series untraced or traced differently
500 General notes
500 Sources used notes (optional, if sources listed elsewhere)
505 Contents notes
508 Credit notes
511 Participants or performers notes
520 Summary notes
541 Source of acquisitions/Provenance notes
6XX Subject added entry headings
655 Genre and form terms
7XX Personal and corporate name added entry headings
730 Controlled analytical added entry headings
740 Uncontrolled related/analytical added entry headings
830 Series added entry headings

Added entries

The selection of individuals and corporate bodies who receive added entries and the number of name and subject added entries depends on the type of material being cataloged. For example, for a television variety show, many personal name added entries may be made for performers and no subject headings may be assigned. For a documentary, emphasis may be given to subject headings.
The individuals and corporate bodies responsible for the major functions as recorded in the bibliographic record generally should be traced. The major functions are the following: production company, distributor, sponsor, director, producer, writer, cinematographer, editor, composer, participant and/or performer. If there is more than one person or corporate body performing any of these functions, than added entries should be made for all of them.
Subject headings should be assigned to both non-fiction and fiction works. In some instances, there may be no appropriate subject heading added entries. Sufficient specific headings should be assigned to provide access to the major topics of the work.


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