LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 1, no. 2, ISSN 1066-8829, February 1993

Editor's Note
News from ALA Midwinter
Subdivision Simplification Progress
Bibliographic Enrichment Projects
Dates in Call Numbers
Geographic Area Codes
MARC Distribution Service File Transfer Available through Internet FTP

Editor's Note

Because the Library's Listserv software is not yet fully operational, LC Cataloging Newsline must once again be distributed through AUTOCAT. We apologize for any inconvenience this may cause.

News from ALA Midwinter

Cooperative Cataloging Planning Initiatives at the Library of Congress. In continuation of its efforts to improve the effectiveness of its cooperative cataloging programs, the Library of Congress hosted a meeting with representatives from the National Coordinated Cataloging Program (NCCP) which was held in conjunction with the CONSER Policy Meeting in November of 1992. From this discussion emerged identification of the desirable or essential characteristics of a future cooperative cataloging model.

As a result, participants drafted a mission statement and goals, and formed a volunteer group to continue the planning process and identify the next steps necessary for planning an operational model to implement the mission and goals. This group agreed to meet in Denver on January 21, 1993 at the ALA Midwinter Conference.

One of the significant outcomes of the Denver meeting was the creation of the Cooperative Cataloging Council, a body consisting of representatives from the Library of Congress and other libraries participating in cooperative cataloging programs. This group will:

The following people have been asked by Sarah Thomas, Director for Cataloging to serve on the Council:

Liz Bishoff, OCLC, Inc.
John Byrum, Library of Congress
Carol Mandel, Columbia University
Sue Phillips, University of Texas at Austin
Karen Smith-Yoshimura, RLG
Pat Thomas, Stockton-San Joaquin County Public Library
Linda West, Harvard University

Dave Reser, Library of Congress will serve as the facilitator to shepherd the process at LC's end.

It was agreed that future developments regarding the CCC will be shared with readers of the COOPCAT listserv on the Internet in consultation with the list owners. For a complete summary of the Denver planning meeting, or instructions on signing onto the COOPCAT listserv, please contact Dave Reser, Cooperative Cataloging, Library of Congress at or (202) 707-2406.

LC Cooperative Cataloging Discussion Group. Ninety-four libraries are currently participating in cooperative programs. The latest two NACO participants are the Joint World Bank-International Monetary Fund Library and the American Theological Library Association. The latter is the third "funnel" project whereby several institutions pool their authority work and coordinate it with LC through one of the institutions.

The OCLC Fiction Project achieved a significant milestone by qualifying for full independence in all categories of records submitted.

To streamline the processing of cooperatively submitted subject headings, the LC documents specifying the responsibilities for certain types of headings between the desciptive and subject cataloging areas are being reviewed (cf. CSB, no. 53, "Headings for Certain Entities"). The goal would be to establish headings in the name authority file whenever appropriate to make them in scope for LSP contribution and to increase the timeliness of the process. Suggestions for changes are encouraged.

A major change in determining predominance of name for NACO contributed name authority records is to base the decision on the appropriate shared database: LC, OCLC, or RLIN.

Subdivision Simplification Progress

Since the Subject Subdivisions Conference took place at Airlie House, Virginia, in May 1991, progress continues to be made in simplifying subdivisions in the Library of Congress Subject Headings system.

1) The subdivisions --Instruction and study--Fingering and --Studies and exercises--Fingering were consolidated into one subdivision, --Fingering. Similarly, the subdivisions --Instruction and study--Pedaling and --Studies and exercises--Pedaling were merged into one subdivision, --Pedaling.

The variant subdivision --Apparatus and supplies was changed to --Equipment and supplies under Chemical engineering, Photography, Radio, and Telecommunication. The subdivisions --Equipment and supplies is a general free-floating subdivision.

2) Ten subdivisions on the list of free-floating subdivisions under names of places were discontinued in favor of dividing the corresponding main heading by place.

		      --Diplomatic and consular service (replaced by Diplomatic and consular service, American;
				Diplomatic and consular service, British; etc.)
                      --Diplomatic and consular service--Buildings
                      --Diplomatic and consular service--Fees (replaced by Consular fees--[place])
                      --Diplomatic and consular service--Privileges and immunities (replaced by Diplomatic privileges
				and immunities--[place])
                      --Diplomatic and consular service--Promotions
                      --Diplomatic and consular service--Salaries, etc.
                      --Diplomatic and consular service--Selection and appointment
                      --Diplomatic and consular service--Travel restrictions (replaced by Diplomatic travel restrictions--[place])
                      --Industries, Rural (replaced by Rural industries--[place])
                      --Population, Rural (replaced by Rural population--[place])

3) The heading/subdivision Universities and colleges--Buildings was changed to College buildings, and the use of the subdivision --Buildings on a free-floating basis under types of institutions and schools was discontinued in favor of establishing phrase headings, e.g., Airports--Buildings to Airport buildings; High schools--Buildings to High school buildings; Postal service--Buildings to Post office buildings; and the existing heading Public buildings replaced Public welfare--Buildings.

4) To work toward implementing the recommendation that chronological subdivisions under topical headings should relate to the coverage of the contents of the item rather than its date of issue, sixteen date of imprint subdivisions were cancelled, e.g., Arithmetic--To 1846, Arithmetic--1846-1880, and Arithmetic--1881-1900 were cancelled in favor of Arithmetic--Early works to 1900; and the headings Arithmetic--1901-1960 and Arithmetic--1961- were cancelled in favor of using the unsubdivided heading Arithmetic.

5) While LC investigates the full impact of the use of numerals for dates or date ranges in chronological subdivisions, or numerals as the initial elements of chronological subdivisions, words have been deleted from some chronological subdivisions established under names of places where the words were deemed not necessary. Fifty-one headings formulated with words as the initial element of chronological subdivisions were changed or cancelled.

Bibliographic Enrichment Projects

As the result of a generous grant from the Edward Lowe Foundation, the Library has funding to initiate investigations and experimentation for the purpose of enhancing its cataloging and facilitating greater success in retrieving information in online catalogs. Among these projects, to be undertaken over a three-year period, is one which will seek to provide information regarding the cost-benefits of augmentation to traditional cataloging through inclusion of important subject words from tables of contents, indexes, and book summaries. Another undertaking will result in an increase in the number of Library of Congress classification schedules that will be available in machine-readable form. Also planned is experimentation in enhancing access through entry-level vocabulary and through correlation of terminology from the classification schedules and their indexes to those in Library of Congress Subject Headings.

Dates in Call Numbers

The Library of Congress is discontinuing practices applicable to dates in call numbers for items cataloged through the CIP Program and for loose-leaf and certain other legal materials.

1) CIP items. When an item is received and the bibliographic record is upgraded from CIP to full, the record is adjusted such that the date in the call number (050 field) will reflect that date in the imprint (260 field). This is a return to the policy in effect before October 1990. This is the only change that will be made to the call number; the author number will not be changed to reflect a change in the choice or form of the main entry heading (1XX field) or title (245 field).

2) Loose-leaf and certain other legal publications. Dates are no longer being added to call numbers for the following types of publications:

           a)  loose-leaf services that are cataloged as such and
	   continuously kept up to date.

           b)  legal publications where the final Cutter is selected
	   from a span based on dates.

Geographic Area Codes

Two new geographic area codes have been established for the Czech Republic (e-xr) and Slovakia (e-xo). The existing code for Czechoslovakia will continue to be valid for the geographic area encompassing the two new republics as a whole.

MARC Distribution Service File Transfer Available through Internet FTP

LC's Cataloging Distribution Service now offers all MARC Distribution Service (MDS) products through Internet FTP (File Transfer Protocol). Internet file transfer is an alternative to MDS tape products. CDS will work with each customer to assure proper setup and testing for Internet file transfer. Customers may change from tape to Internet at any time during the 1993 subscription year at no additional charge.

Internet FTP is a method of transferring files directly from one computer to another using the Internet network. CDS offers two methods of FTP operation: 1) Delivery■the file transfer is executed using the transmitting computer and 2) Pick-up■the file transfer is executed using the receiving computer (a Pick-up). Internet Delivery is available now; Internet Pick-up will be available in the second quarter of 1993.

The benefits of Internet FTP are speedy delivery -- MDS files will be resident on customer's computers within 24 hours after the files are created in CDS and convenience and efficiency -- customers avoid tape handling.

The requirements for using Internet FTP are access to Internet and sufficient disk space to receive the MDS file from CDS. Contact CDS for technical details.

MDS files are available through Internet at the same price as the corresponding tape products. Contact CDS for individual product prices. The files are available on the same schedule as the corresponding tape product.

For complete technical information and to receive an MDS Internet FTP Registration Form, contact: Library of Congress, Cataloging Distribution Service, Customer Services Section, Attention: MDS Internet, Washington, DC 20541-5017, U.S.A. Telephone: 1-800-255-3666 (in U.S. only) or (202) 707-6100. Fax: (202) 707-1334.

LC Cataloging Newsline (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, Victoria Behrens, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, and David Williamson. Address editorial inquiries to the editor at the above address or (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at

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