Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 1, no. 6 ISSN 1066-8829 August 1993


LC-Cooperative Cataloging Discussion Group
Hungarian/Romanian Arrearage
Full Address Information for Cartographic Materials
Summaries for Nonfiction Juvenile Titles
LC Classification Guidelines
Format Integration


The LC-Cooperative Cataloging Discussion Group met in New Orleans during the ALA Annual Conference, with over 170 participants attending the annual Sunday evening meeting for an update on current cooperative cataloging projects, as well as featured presentations by the chairs of the Cooperative Cataloging Council Task Groups.

Martha Hruska, chair of the CONSER Policy Committee and assistant director for Technical Services at the University of Florida, gave a brief CONSER update, and Ana Crist n and Dave Reser of LC's Cooperative Cataloging Staff gave an NCCP/NACO/CSCP update. Amy McColl, authorities coordinator for the Philadelphia Authority File Cooperative, gave an update on the NACO Participant's Manual which she is developing on contract with LC.

The bulk of the meeting consisted of a progress report on the work of the Cooperative Cataloging Council and its six task groups. The chairs of these task groups each presented a brief outline of their charge and their projected activities. Brian Schottlaender (UCLA), chair of the task group nicknamed "More, Better, Faster, Cheaper," spoke of the problems faced by his group in determining what exactly "better" means, and noted that the four terms may not be mutually exclusive. Michael Kaplan (Harvard University), chair of the task group covering "Availability and Distribution," described the charge to his group as one poised between competing interests. Their goal will be to devise a plan which is unconstrained, easy to use, and attractive to participants. Barbara Tillett (University of California, San Diego), chair of the Authorities Task Group, announced that the group has developed a survey as a first step in determining how best to encourage libraries to expand participation in, and contribution to, a cooperative authorities program. Willy Cromwell (Stanford University), chair of the Standards Task Group, described the task assigned as answering the question: what should a "program record" look like? The task group hopes to find the answer to this question by analyzing responses from the cataloging community.

Joan Swanekamp (Columbia University), spoke as the chair of the Cataloger Training Task Group. She cited three approaches to the task: improving competencies for cataloging, changing catalogers' values and attitudes regarding the "perfect" cataloging record, and marketing these new values and attitudes. Finally, John Byrum (LC) identified the charge facing the Foreign MARC Task Group: to expand the availability and use of foreign MARC records.

After these brief presentations, the discussion was opened to the audience for questions and comments. A long list of ideas brought out in this phase of the discussion is available from the full meeting report which can be retrieved from LC MARVEL, the new gopher system at LC, or from Dave Reser in Cooperative Cataloging who can be reached at (202) 707-2406. All are encouraged to follow the work of the CCC Task Groups as their discussions continue on COOPCAT and other listservs.


During the winter of 1992-1993 the Library of Congress looked at an OCLC cataloging service called TechPro Service to help in reducing the arrearage. In the discussions it became apparent that expertise could be provided by OCLC to handle the Hungarian and Romanian backlog. Samples of the title pages, table of contents, and representative text of twenty records were sent to OCLC to be examined. OCLC returned the materials with cost and time estimates, an analysis was then done by the Library of Congress, the proposal was considered reasonable, and a contract to process the Hungarian and Romanian arrearage was signed in the middle of June.

Specifications of the cataloging to be done include providing up to three subject headings for each non-fiction title. No authority work will be performed for any of the records, but headings used will strictly follow AACR 2 guidelines. Each item will be entered as an OCLC record that will subsequently be loaded into the Library of Congress MUMS database. Monographs are the only items in scope for this arrearage project.

OCLC estimates that between 1,500 and 1,700 titles will be cataloged under the contract which is projected to last six months.

The success of this contract could be the basis for additional contracts to process items in other languages for which LC has insufficient staff resources to process its arrearage.


The Library of Congress will no longer provide complete address information for publishers and distributors of cartographic material that was noted in rule 4C7 in CARTOGRAPHIC MATERIALS : A MANUAL OF INTERPRETATION FOR AACR 2.


The Cataloging Policy and Support Office has recently taken steps to correct a subtle and unintended bias present in LCSH. This bias has its source in society itself, and is reflected in the literature acquired and cataloged by the Library of Congress. It is discussed at length in an article by Margaret N. Rogers in the April 1993 issue of LIBRARY RESOURCES AND TECHNICAL SERVICES entitled "Are We On Equal Terms Yet? Subject Headings Concerning Women in LCSH, 1975-1991." In the article, Ms. Rogers refers to the "abundance of '[x]'s wives' headings in LCSH ... reflecting the assumption that in the working world men are the norm."

In evaluating this situation, CPSO considered the possibility of establishing "...'s husbands" and "...'s spouses" headings corresponding with the "...'s wives" headings, so as not to imply that all members of the designated occupations and professions are men. As a more practical solution, CPSO chose instead to cancel the headings for wives and in each case to establish the single, inclusive, and non-gender specific heading, "...'s spouses." Although this results in a slight loss of specificity, it avoids the need to have three headings where one will do.

These changes will appear on weekly lists 30 and 31, 1993, and will be reflected in the third quarter issues of CDMARC Subjects and LCSH on microfiche, as well as in the printed 17th edition of LCSH, to be published in 1994.

A revision of the Subject Cataloging Manual: Subject Headings, H 1330, Biography, reflecting these changes, will be included in 1993 Update Number 2 to be distributed to subscribers in the autumn of this year.


As a consequence of the significant growth in the number of juvenile titles submitted for cataloging-in-publication (CIP) data and the lack of resources to process them in a timely fashion, CIP processing time for juvenile titles has slowed significantly.

The CIP Division is acutely aware of the hardship this causes publishers whose production schedules provide little tolerance for delays. Therefore, in an effort to remedy this situation, Library of Congress staff met recently with representatives of the library, publishing, and book vending communities to propose that summaries no longer be included in CIP records for nonfiction juvenile titles. Although this is not an ideal situation, it can be implemented immediately and should be sufficient to improve processing title significantly for all juvenile titles. CIP records for fiction juvenile titles are not affected by this change and will continue to carry summaries as well as subject headings for the young reader.

This program change will be evaluated in one year and if resources permit, summaries for nonfiction juvenile titles may be reinstated.


At the meeting of the ALCTS CCS Subject Analysis Committee (SAC) at the annual meeting of ALA in New Orleans last month, the need was raised for better guidelines in the Library of Congress classification schedules, particularly directives on where to class comprehensive or interdisciplinary treatments of a topic. The point was made that better guidelines could prevent the classification of similar works in different numbers and could save the time of classifiers. The Library of Congress recognizes the need for better guidelines in the classification schedules and welcomes specific suggestions for areas in which guidelines, notes, or references are needed. Please send suggestions to:

          Chief, Cataloging Policy and Support Office
          Library of Congress
          Washington, D.C.  20540-4305

or by email to [email protected]. NACO and NCCP libraries should send specific proposals for additions or changes to the LC classification schedules to their LC cooperative team liaisons.


On June 25, representatives from the Library of Congress, OCLC, Research Libraries Group, Western Library Network, ISM Library Information Services (formerly Utlas), and the National Library of Canada met to discuss implementation of the last phase of format integration. A proposal was made that all additions/ changes/validation of variable data fields (010-888) be handled in 1994 and that additions/changes/validation affecting the Leader/006/007/008 be handled in 1995. The representatives have gone back to their respective institutions to consult with their systems people, etc., regarding the proposal. The representatives will then consult again and the decision reached regarding implementation by the institutions involved of the remaining part of format integration will be announced sometime in August.


The Library of Congress Machine-Assisted Realization of the Virtual Electronic Library (LC MARVEL) is now available over the Internet. LC MARVEL uses Gopher software and is therefore most easily accessed from another Gopher server or by using a PC-based Gopher client.

      POINT TO:   PORT 70  

Although direct telnet access is available, only 10 simultaneous external connections will be supported initially. We recommend accessing LC MARVEL through other Gopher servers or by using a PC-based Gopher client, because no usage restrictions are imposed. For direct connection,

     TELNET TO:  
      LOGON AS:              marvel  

The goal of LC MARVEL is to serve as the Campus-Wide Information System for the Library of Congress' staff and additionally to offer service to the U.S. Congress and constituents throughout the world. Although LC MARVEL is still experimental, it is now being made publicly available over the Internet. Please address all comments and reports of any technical problems experienced when using the system to: [email protected]

Of particular interest to the cataloging community is the section called Services to Libraries and Publishers, which includes among other topics: services to libraries (cooperative programs, ILL information); services to publishers (CIP, ISBN, Copyright, etc.); ALCTS National Libraries Reporting Sessions: Collections Services (reports to ALA at conferences); networking and standards (USMARC documents; Z39.50 information); Library exhibits (e.g. Scrolls from the Dead Sea).

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Assistant Editor, Rebecca S. Guenther. Address inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax).

LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to [email protected] with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through the listserver. To find out what is available, send a mail message to [email protected] with the text: index lccn. To get a specific file, send a mail message to [email protected] with the text: get lccn [filename].

All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested.

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