LC CATALOGING NEWSLINE

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 1, no. 7 ISSN 1066-8829 October 1993

CONTENTS

Music Cataloging Task Force
Cooperative Cataloging Council Update
Name Authority Records
National Libraries Cooperation
Description and Travel
French Versions of LCSH
Dewey Editorial Policy Committee
Codes for the Representation of Languages for Information Interchange (Z39.53)
Publications

MUSIC CATALOGING TASK FORCE

The large unprocessed arrearage of music scores and sound recordings at LC prompted staff in the Cataloging Directorate to hold a summit meeting on music cataloging. A two-day working meeting was held April 29-30, 1993 to discuss possible strategies for handling the arrearage of music materials.

Sarah Thomas, Director for Cataloging, asked Mark Ziomek of the Cataloging Policy and Support Office to chair the task force and organize the meeting. The task force also included partici- pants from the Special Materials Cataloging Division (Deta Davis, Ken Valdes), the Enhanced Cataloging Division (William Palmer), the Motion Picture, Broadcasting, and Recorded Sound Division (Cather- ine Garland), and the Music Division (Raymond White). Together with four librarians from academic institutions (Linda Barnhart, University of California, San Diego; Ralph Papakhian, Indiana University, Bloomington; Joan Swanekamp, Columbia University; and Ross Wood, Wellesley College), the Cataloging Directorate staff discussed possible solutions to the problem and developed a list of recommendations for consideration by the Library of Congress. Interested LC staff were invited to attend the working sessions and provided valuable insights into the issues being discussed.

The recommendations being considered by LC include: 1) performing LC cataloging directly onto OCLC; 2) automating acquisi- tions/inventory control; 3) simplifying the cataloging record and reevaluating appropriate levels of cataloging; 4) exploring establishment of an enhanced cataloging project for cooperating libraries; 5) reevaluating the training process for new catalogers at LC. Initial planning work has begun on the first of these recommendations with final evaluation of the complete set of recommendations expected in the coming months.


COOPERATIVE CATALOGING COUNCIL UPDATE

The work of the six Cooperative Cataloging Council Task Groups will be coming to a close soon, with each of the groups turning in a report of recommendations to the Council by the end of October. The Council will be meeting November 16-18 at LC to evaluate the recommendations and begin developing a blueprint for a new national cooperative cataloging program.

Sarah Thomas, LC Director for Cataloging and chair of the council, will convene an open informational forum on the morning of Tuesday, Nov. 16 for staff from D.C. area libraries and the Library of Congress at which each of the task group chairs will give a brief presentation outlining their recommendations. Concurrent break-out sessions, one for each group, will follow the forum for a more in-depth discussion of the recommendations. The afternoon of this first day will consist of a debriefing session with the task group chairs and Council members, and the Council will continue its work the following two days.

The Cooperative Cataloging Council was established in February of this year and was charged with the task of developing a useful strategic plan for increasing the effectiveness of cooperative cataloging among the nation's libraries. The seven-member Council met in April and established six issue-oriented task groups to focus more precisely on specific goals and objectives. The task groups consist of a group of 30 individuals from 22 institutions in the U.S. and Canada. The work of the Council and its task groups has been generously supported by grants from the Council on Library Resources, OCLC, Inc., The Research Libraries Group, the Library of Congress, and the home institutions of many of the participants.


NAME AUTHORITY RECORDS

In the March 1993 issue of COOPERATIVE CATALOGING NEWS, LC asked the NACO libraries to identify LC rule interpretations and procedures that embody what they judged to be LC-centric requirements. Several suggestions were put forward by cooperating libraries, including 1) allowing for greater cataloger judgment in supplying cross references for personal names that provide improved access in other databases, 2) making optional the recording of linking references from pre-AACR 2 forms on name authority records, and 3) allowing title and name/title authority records to be contributed by NACO participants if the records are needed in the database against which searching and cataloging is being done. The Cataloging Policy and Support Office has tentatively agreed to accept these changes. Implementation will depend on revision of the relevant LCRIs and appropriate sections of the procedural manual dealing with the creation and revision of name authority records.


NATIONAL LIBRARIES COOPERATION

In recent months staff from the Library of Congress have met with representatives from both the British Library and the National Library of Canada to initiate discussions of cooperation in the area of name and subject authorities. These visits are seen as the first steps toward an eventual goal of a common Anglo-American authority file.

Pat Oddy, Head of Catalogue Control at the British Library, visited LC in May to set the stage for actively pursuing cooperation. Her visit established formal lines of communications to allow the two national libraries to be able to query each other in the area of cataloging. Ms. Oddy's visit was followed up by a week-long LC visit at the end of September by Alan Danskin, Manager of Authority Control at the British Library. His visit focused on identifying the differences in the application of AACR 2 with regard to the formulation of corporate names and differences in the two national authority formats. Operations are expected to begin January 1, 1994.

Ingrid Parent, Acting Director of the Acquisitions and Bibliographic Services Branch of the National Library of Canada, met with staff involved in cooperative cataloging on September 10 to discuss US-Canadian cooperation with respect to authorities. There was active interest by all participants, and plans are being made to pursue this cooperation by means of a visit to the National Library of Canada by technical and cataloging staff in order to develop workable plans.


DESCRIPTION AND TRAVEL

In 1991, the Subject Subdivisions Conference at Airlie House, Virginia, recommended that chronological subdivisions relating to date of issue be eliminated. This recommendation has caused LC to examine several cases where subdivisions of this type have been used, including headings of the type [place]--Description and travel--[chronological subdivision]

In December 1992, the Cataloging Policy and Support Office requested opinions in a survey distributed to LC catalogers and libraries involved in cooperative cataloging efforts with LC. Two options for treatment of this material were given. The first option would discontinue chronological subdivisions after [place]-- Description and travel; the second option would allow chronological subdivisions in selected cases, by revising the subdivisions and assigning the subdivisions to represent the content of the work, not the date of issue.

Both options had advantages and disadvantages that were explained in the survey. Nearly two-thirds of the respondents favored the first option, elimination of chronological subdivisions after [place]--Description and travel. CPSO began the cancellation of these subdivisions in February 1993 and completed the work in October 1993.

In coordination with the cancellation of these subdivisions, policies were revised to allow the use of the subdivision --Early works to 1800 after --Description and travel. Catalogers were also provided with the option of expressing the chronological content of the item by assigning an additional heading such as [place]-- History--[chronological subdivision].


FRENCH VERSIONS OF LCSH

In May, representatives from the Universite Laval, the Bibliotheque national (France), the Ministere de l'enseignement superieur et de la recherche (France), and the National Library of Canada met with Library of Congress cataloging policy specialists from the Cataloging Policy and Support Office to discuss issues relating to French versions of LIBRARY OF CONGRESS SUBJECT HEADINGS developed in Canada and France. Following discussions on current developments and directions for each of the subject headings lists, the participants discussed future methods of cooperation and communication as well as resolution of several cataloging policy issues.


DEWEY EDITORIAL POLICY COMMITTEE

The Decimal Classification Editorial Policy Committee (EPC) is again at full strength following the appointment of Giles Martin, Librarian in charge of Quality Control at the University of Newcastle Libraries, New South Wales. Mr. Martin, the first Australian member of the committee, replaces Joan Mitchell, who was appointed Dewey Editor in April. Mr. Martin will attend EPC's Fall session (meeting 103 in the committee's history), which will be held at the Library of Congress, November 3-5.

Australia, a strong user of Dewey in libraries at all levels, becomes the third international seat at EPC's ten-member table, joining Great Britain and Canada. This international representation reflects the worldwide appeal of the Dewey Decimal Classification, almost half of Dewey's users being found in countries other than the United States.


CODES FOR THE REPRESENTATION OF LANGUAGES FOR INFORMATION INTERCHANGE (Z39.53)

The Library of Congress is beginning revision of the national language code standard, Z39.53 (Codes for the Representation of Languages for Information Interchange). The revised list will include new codes for Southeast Asian, African, and Pacific languages, as requested by the CORMOSEA Subcommittee on Technical Processes, the Cataloging Subcommittee of the Archives/Libraries Committee, African Studies Association, and the University of Hawaii at Manoa. These lists have been reviewed by the American Library Association's CC:AAM (Committee on Cataloging: Asian and African Materials). The languages have been mainly assigned to collective codes in the current language code standard. For those languages for which codes have been requested, those that have a significant body of literature (a total of 50 bibliographic works or more), individual codes are being added. The following summarizes the number of codes being added in each group:

Southeast Asia:     10 new codes for individual languages
                    31 languages covered by new collective codes
Africa:             6 new codes for individual languages
                    23 languages covered by new collective code
Pacific:            6 new codes for individual languages

In addition, a few other new language codes will be included that have been requested because of a significant body of literature in each particular language.

The revised Z39.53 standard will be distributed for ballot in late 1993 for comments and approval by National Information Standards Organization (NISO) member bodies. Once approved, a new edition of the USMARC CODE LIST FOR LANGUAGES will be prepared reflecting the changes incorporated in the NISO standard.


PUBLICATIONS

The below listed publications are available from the Cataloging Distribution Service.

     CDMARC BIBLIOGRAPHIC--ENGLISH ONLY.  An inexpensive source of
authoritative Library of Congress bibliographic records--and a
retrospective conversion tool.  All 2,932,000 of LC's USMARC
records for English-language materials. Three product options: Full
Quarterly Subscription (4 discs): $530 in North America, $610
outside North America; Single Issue (4 discs): $225 in North
America, $250 outside North America; Current Years only (1 disc):
$365 in North America, $420 outside North America.

     CONSER CATALOGING MANUAL (Part 1). $60 in North America, $65
outside North America.

     LIBRARY OF CONGRESS SUBJECT HEADINGS, 16th edition. $185 in
North America, $225 outside North America.

     USMARC FORMAT FOR COMMUNITY INFORMATION: INCLUDING GUIDELINES
FOR CONTENT DESIGNATION (1993). $41 in North America, $44 outside
North America.

     The latest LC Classification Schedules. KL-KWX: LAW OF ASIA
AND EURASIA, PACIFIC AREA, AND ANTARCTICA, 1st ed. (1993) (2
vols.)--$52 in North America, $56 outside North America; C:
AUXILIARY SCIENCES OF HISTORY, 4th ed. (1993)--$32 in North
America, $34 outside North America; V: NAVAL SCIENCE, 4th ed.
(1993)--$30 in North America, $35 outside North America.

     Coming in 1994.  CATALOGER'S DESKTOP.  LC's most popular
cataloging publications on one CD-ROM disc: LIBRARY OF CONGRESS
RULE INTERPRETATIONS, SUBJECT CATALOGING MANUALS FOR SUBJECT
HEADINGS AND CLASSIFICATION, USMARC CONCISE FORMATS, USMARC
AUTHORITY FORMAT, and USMARC CODE LISTS.  The Library will beta
test the Windows version within the next few months.  CDS will
demonstrate the product at the Midwinter ALA meeting in Los
Angeles.

For price and product information call LC's Cataloging Distribution Service toll-free at 1-800-255-3666 in the U.S. Fax: (202) 707-1334.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Assistant Editor, Rebecca S. Guenther. Address inquiries to the editor at the above address or hiatt@mail.loc.gov (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax).

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