Sarah E. Thomas, director for cataloging, has announced that Barbara B. Tillett has accepted the position of chief, Cataloging Policy and Support Office. She expects to report to the Library on March 7. She is currently head of the Catalog Department, Central University Library, University of California, San Diego. She holds a B.A. degree from Old Dominion College, the M.L.S. from the University of Hawaii at Manoa, and the Ph. D. from the University of California, Los Angeles. Dr. Tillett is an active member of the American Library Association and served as chair of the ALCTS Cataloging and Classification Section, 1992/93. Most recently she chaired the Cooperative Cataloging Council Task Group on Authorities.
The Library of Congress has received copies of the AMENDMENTS 1993. The Cataloging Policy and Support Office is preparing needed changes/cancellations to relevant LCRIs affected by the amendments. Implementation of the AMENDMENTS 1993 will take place at the time LC staff receive the related LCRIs through the regular, quarterly distribution from the Cataloging Distribution Service, now estimated to be sometime in late April.
The Library of Congress Cataloging Directorate update prepared by Sarah E. Thomas, director for cataloging, for the ALA 1994 Midwinter Meeting is available through the Internet on Marvel, the LC gopher system, by telenetting to marvel.loc.gov, and using the login: marvel. From the menu, select
7. Services to Libraries and Publishers 1. Services to Libraries 2. Cataloging Directorate: Reports and papers 1. LC Cataloging Directorate Update for ALA Midwinter
Technical Services Directors of Large Research Libraries Discussion Group. Feb. 4, 8:30-10:30 a.m. Cooperative Cataloging Council report and discussion of the emerging program and strategic plan: Sarah Thomas, Carol Mandel (Columbia University), Sue Phillips (University of Texas at Austin), Brian Schottlaender (University of California, Los Angeles), Linda West (Harvard University)
LC and National Libraries Reporting Session. Feb. 4, 2:00-4:00 p.m.: Winston Tabb (Associate Librarian for Collections Services), Sarah Thomas (Director for Cataloging)
CCS Heads of Cataloging Discussion Group. Feb. 5, 9:30-11:00 a.m. Update on cataloging at LC: Sarah Thomas
CCS Cataloging Norms Discussion Group. Feb. 5, 9:30-11 a.m. LC's current investigation of series authorities and CCC update: John Byrum (Regional and Cooperative Cataloging Division);
RLMS Bibliographic Control of Microforms Committee. Feb. 5, 9:30-11:00 a.m. LC report: Norma Hendrickson (Special Materials Cataloging Division)
MARBI. Feb. 5, 9:30-12:30 Encoding of atlases in the USMARC bibliographic format; addition of subfields $g and $3 to field 856 in the USMARC holdings/bibliographic formats; addition of subfield $u to field 856 in the USMARC holdings/bibliographic formats; defining a new subfield code for form subdivision in the USMARC bibliographic/authority/ classification/community information formats; addition of fields 086 and 087 to the USMARC authority format. Feb. 6, 2:00-5:30 p.m. Addition of 007 for computer files in the USMARC holdings/bibliographic formats; 008/22 code synchronization in the USMARC bibliographic format; addition of two subfields to field 654 in the USMARC bibliographic/ classification/community information formats; possible changes to treatment of uniform titles in the USMARC bibliographic and authority formats; linking fields in the USMARC bibliographic format. Feb. 7, 2:00-4:30 p.m. Use of interactive multimeadia guidelines with USMARC; delete subfield $y in fields X53, 68X, 76X, and redefine in field 763 in the USMARC classification format; additions to the USMARC character sets; UCS/Unicode and USMARC mapping; possible impact of new cooperative cataloging initiatives on USMARC.
Electronic Dewey Users Group. Feb. 5, 2:00-4:00 p.m. Presentation on the features of Electronic Dewey and panel discussion on incorporation of Electronic Dewey into cataloging workflow: Joan Mitchell (editor of DDC)
CCS Subject Analysis Subcommittee. Feb. 6, 9:30 a.m.-12:30 p.m. Current developments in LC subject cataloging and classification: Lynn El-Hoshy
Computer Files Discussion Group. Feb. 6, 9:30-11:00 a.m. LC report: Norma Hendrickson
Authority Control Interest Group. Feb. 6, 2:00-5:30 p.m. Authority implications of the CCC recommendations: David Reser (Regional and Cooperative Cataloging Division); LC series report: Ann Della Porta (Regional and Cooperative Cataloging Division)
Creative Ideas in Technical Services Discussion Group. Feb. 6, 4:30-5:30 p.m. Progress made by the Cooperative Cataloging Council and its task groups in defining a new cooperative cataloging program: Beacher Wiggins (Arts and Sciences Cataloging Division)
LC-Cooperative Cataloging Discussion Group (formerly LC-NACO Discussion Group). Feb. 6, 7:00 p.m. Cooperative program participants and others interested are welcome to attend. The agenda will include updates on current cooperative cataloging programs (CONSER, NCCP, NACO, CSCP) and discussion of the progress made by the Cooperative Cataloging Council and its task groups in defining a new cooperative cataloging program.
CCS Committee on Cataloging: Description and Access. Feb. 7, 11:00 LC report, series report: Sarah Thomas.
CCS Policy and Research Committee. Feb. 7, 2:00-4:00 p.m. LC report: Sarah Thomas.
SS Committee to Study Serials Cataloging. Feb. 7, 2:00-4:00. LC report: Regina Reynolds (National Serials Data Program)
LC Exhibit Booth: Los Angeles Convention Center, booth 206 Demonstrations: CATALOGER'S DESKTOP, THE MUSIC CATALOG ON CD-ROM, CDMARC BIBLIOGRAPHIC--ENGLISH ONLY New publications: CATALOGING CONCEPTS, LCSH 16TH ED., CONSER CATALOGING MANUAL American Memory Center for the Book staff members Global Library Project videotapes: "The Best of Liberties Library," "Birth of a Free Library," "Dream Keepers" Internet demonstrations: ACCESS, LC MARVEL, LOCIS; exhibits on Internet "The Library of Congress New Service" (electronic bulletin board) New publications display and copies of "Publications in Print 1993" Travelling exhibits information OCLC/Forest Press Exhibit Booth: Los Angeles Convention Center, booth 442 Consultations with Dewey editors Electronic Dewey Dewey print products
The CIP Advisory Group will meet Sunday, February 6, 1994, from 4:30 p.m. to 6:00 p.m. in the Board Room of the Sheraton Hotel, 333 S. Figueroa Street. The agenda includes
1) Review of the CIP Division FY93 Annual Report. 2) Juvenile titles and the current status of suspending summaries for nonfiction. 3) New CIP Data Sheet and its implications for publishers. 4) Current status of the Electronic CIP Project and transmission of first full galley from University of New Mexico Press to the Library of Congress. 5) Current status of using OCLC records for preliminary cataloging and to update CIP records.Visitors interested in these issues are encouraged to attend.
In fiscal year 1993, which ended September 30, 1993, the cataloging divisions pushed forward on several fronts to respond to cataloging needs, arrearage reduction concerns, staff development objectives, and the utilization of new technologies. New innovative procedures were tried such as a SWAT Team to concentrate on the Library's arrearage reduction initiative, initiation of copy cataloging using external source records from the bibliographic utilities, and realignment of workflows. The cross-training of descriptive catalogers to perform subject cataloging was undertaken in many teams with the number of staff able to perform subject work increased from 90 in June 1992 to 150 in October 1993. New technologies were employed such as equipping selected staff with new pc-based bibliographic work stations. All divisions made great strides in keeping up with current receipts and in continuing to decrease the cataloging arrearage. For the year 260,957 records were completed and the books arrearage was reduced by about 17,000 items. Individual divisional accomplishments of particular note are outlined below.
Arts and Sciences Cataloging Division: contracted with OCLC to catalog Hungarian and Romanian titles and experimented with a work- at-home effort that eliminated the directorate's Bulgarian arrearage.
History and Literature Cataloging Division: experimented with providing subject headings to works of fiction.
Regional and Cooperative Cataloging Division: explored the possibility of an international project for authorities with the British Library and the National Library of Canada, organized a nationwide study to improve the overall effectiveness of cooperative cataloging that established the Cooperative Cataloging Council, trained staff in the Library's field offices in Cairo, Karachi, and New Delhi in an effort to improve their cataloging skills, and participated in a bibliographic enrichment team that was funded by the Edward Lowe Foundation through the Library's Business Research Fund.
Serial Record Division: eliminated the old serials cataloging arrearage housed in the Library's Adams Building for over two decades and eliminated the serials microform arrearage.
Social Sciences Cataloging Division: Successfully processed well over 99% of its receipts of over 91,000 items that were 65% over expectations.
A team composed of staff and management from the Cataloging Directorate - referred to as the "SWAT Team" - was set up in mid- June for a period of six months. This team assumed responsibility for reducing the arrearage of uncataloged materials that had been accumulated during 1990-1992. Originally the team was composed of 6 persons - 4 doing descriptive cataloging, one doing subject cataloging, and one doing shelflisting. The staffing configuration changed somewhat after the first three months as some of the original participants left and others joined including a second subject cataloger and shelflister.
All items were searched initially on OCLC for copy. If copy was available, it was used as a starting point in the processing. The team provided full-level LC cataloging with the requisite descriptive, subject, and classification access points assigned to all materials. These items included English, Spanish, French, and Italian language materials. Team members completed all authority work (name, series, subject, and classification) that was needed for the materials being processed. Many of these items that otherwise would have been relegated to minimal-level cataloging (MLC) status were processed instead as full-level records.
During the six-month period the SWAT Team completed the cataloging of approximately 7,650 items. This figure is similar to the average production of many teams in the Cataloging Directorate for an entire year. The SWAT Team was able to achieve this noteworthy production because of the somewhat isolated environment in which it worked and also because of the total dedication, commitment, and talents of the team members.
Sarah Thomas, LC Director for Cataloging and chair of the Council, convened an open informational forum on the morning of Tuesday, Nov. 16 for staff from eighteen D.C.-area libraries and the Library of Congress at which each of the six CCC task group chairs gave a brief presentation outlining their recommendations. Concurrent break-out sessions, one for each group, followed the forum for a more in-depth discussion of the recommendations. The afternoon of this first day consisted of a de-briefing session with the task group chairs and Council members, and the Council continued its work over the next two days.
A new vision for cooperative cataloging emerged from the meeting, which includes: creation of a new international cooperative cataloging program; endorsement of a core bibliographic record; development of simple, user-friendly documentation; promotion of a comprehensive training program which emphasizes cataloger judgement; formation of a Foreign MARC Coalition to facilitate access to records produced outside North America; and, an ambitious expansion program which will dramatically increase the number of participants and program records.
By February, the CCC will have a strategic plan based on the recommendations and deliberations that have occurred over the past year. The CCC will disseminate the plan for comment and will discuss its implementation plans at ALA Midwinter during the Technical Services Directors of Large Research Libraries Discussion Group on Feb. 4, and at the LC-Cooperative Cataloging Discussion Group meeting on Sunday evening, Feb. 6.
A more complete summary is available via Internet on MARVEL, the LC gopher system by telnetting to marvel.loc.gov, and using the login: marvel. From the main menu, select:
7. Services to Libraries and Publishers 1. Services to Libraries 4. Cooperative Cataloging Programs 2. Cooperative Cataloging CouncilOr contact David Reser in Cooperative Cataloging at (202) 707-2406 or [email protected]
LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Rebecca Guenther, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, Susan Toulmin, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]
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