Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 2, no. 2, ISSN 1066-8829, April 14, 1994


Joint Steering Committee
Series Report
LCSH Enrichment for Business Vocabulary
Authority Record Numbers for Subject Heading "Splits"
CONSER Cataloging Manual, Update No. 1
Symbols of American Libraries, 14th edition
Cataloging Tools Recently Issued


Barbara Tillett, chief of the Cataloging Policy and Support Office, LC's representative to the Joint Steering Committee for Revision of AACR (JSC), attended the JSC meeting in Boulder March 22-27, 1994. Among topics from the JSC's meeting were discussion of the slow progress of the electronic conversion of AACR, using SGML coding, and the controversial looseleaf format in which the AMENDMENTS 1993 were published. Old business on the agenda included simplifications of several rules and a debate on choice of entry for works involving subordinate bodies, in which a proposal to eliminate rule 21.1B4 was considered but not adopted. New business included proposals concerning computer files, Internet resources, illustrations, and music uniform titles, and discussion of the problem in applying to "multiple versions" the present definition of "edition."

To familiarize new JSC members with the committee, policies and procedures will be cumulated from the minutes. The next JSC meeting will be at the end of April or early May 1995 in England.


The Cataloging Directorate is receiving responses to the Series Group's December 1 Report ("Whither series?"). It is considering these responses as it works toward a final decision on the course of action to pursue.

The interest shown in this issue--pro and con--is keen, and many respondents have offered helpful insights as well as alternatives to the Series Group's proposal. Discussion at ALA midwinter in Los Angeles was widespread and sharp.

Clearly the majority of comments received, written and verbal, have been directed toward encouraging the Library to maintain or improve series authority control rather than to reduce it radically. There are also, however, comments from several major libraries that support the Series Group's analysis.

Barbara Tillett, chief of the Cataloging Policy and Support Office, is now looking at this issue as one of her first major policy agenda items. The Series Group, whose members are now analyzing the responses and will coordinate the reply process, is assisting her. At Los Angeles the Cooperative Cataloging Council established a Series Authority Record Task Group, headed by Richard Amelung, St. Louis University School of Law.

With the help of this external group, which will focus on the content and uses of series authority records in a national authority file context, and the internal review being directed by Dr. Tillett, the Cataloging Directorate hopes to bring a resolution of the series question to Miami for the ALA annual meeting in late June.


As one of the initiatives supported by the Business Research Center and funded by the Edward Lowe Foundation, the Business and Economics Team, Social Sciences Cataloging Division, is enriching the Library of Congress Subject Headings (LCSH) with terminology from the University Microfilms International (UMI) business vocabulary, which serves as the indexing language for ABI/INFORM, Business Dateline, and the Accounting and Tax Database. By adding UMI terms either in the form of new subject headings or see references, the team has been able to close gaps in the LCSH syndetic hierarchy and provide more access points. The newly created or modified subject authority records contain a 670 field with the citation "UMI business vocab."

To date, some 80 new subject headings and 200 see references have been proposed, and it is anticipated that several hundred more will be added. Some examples of the newly proposed subject headings are

                    Apprenticeship programs
                    Blister packs
                    Callable securities 
                    Capital intensive industries
                    Collapsible corporations
                    Comfort letters
                    Computer peripherals
                    Data encryption 

After finishing this project, the team plans to examine other specialized thesauri and perhaps transaction logs as sources of additional terminology for enriching LCSH.


In response to suggestions from other libraries, the Library of Congress has changed its policy with respect to the re-use of authority control numbers when an existing subject heading is "split" into two or more new headings. The former practice was to assign the record number of the original heading to one of the new headings resulting from the split and to assign new record numbers to the other new headings. The new practice, now in effect, is to assign new record numbers to all headings resulting from the split and not to reuse the original record number at all. This change in practice should rationalize changes in terminology in systems with linked authority and bibliographic records.

This change does not affect the practice of re-using the existing record number when a subject heading is changed from one form to just a single new form rather than being split into multiple headings.


Update No. 1 to the CONSER CATALOGING MANUAL is now available from LC's Cataloging Distribution Service. The complete CONSER CATALOGING MANUAL, which is an ongoing effort under the direction of LC's Serial Record Division, consists of three parts: Part 1. ORIGINAL CATALOGING--the base text, available now; Part 2: ADAPTING RECORDS FOR ONLINE CATALOGING--one module available now in Update No. 1; and Part 3: SPECIAL TYPES OF SERIALS AND SPECIAL PROBLEMS-- one module available now in Update No. 1.

Update No. 1 features two important and new modules. INTERPRETING PRE-AACR 2 SERIAL CATALOGING RECORDS (Module 22 from Part 2) was prepared by Jean Hirons (Serial Record Division, Library of Congress). It is an overview of the ALA and AACR cataloging rules that predated AACR 2 and explains how these rules were applied to serials. The module covers choice of entry and changes in entry, description, and headings for corporate names. This section is useful for retrospective conversion, yet equally valuable to any serial cataloger who deals with older records. DIRECT ACCESS COMPUTER FILE SERIALS (Module 30, from Part 3) was prepared by Kristin Lindlan and Anke Gray (University of Washington) with assistance by Janet Szarmach (Library of Congress). For the first time ever, here is in-depth guidance for cataloging serials in CD-ROM, floppy disk, and magnetic tape ("direct access") formats. Reflecting current CONSER practices, this module covers all aspects of the serials cataloging process, focusing on the aspects that are unique to computer files.

Update No. 1 to the CONSER CATALOGING MANUAL includes a binder for Parts 2-3, tabs, updated glossary, updated list of acronyms and initialisms, and updated index. Price: $48 in North America/$50 outside North America. CONSER CATALOGING MANUAL (Part 1)--the base text also available at $60 in North America/$65 outside North America.

To order, contact: Library of Congress, Cataloging Distribution Service, Customer Support Unit/Dept. DM, Washington, DC 20541-5017. Telephone: 1-800-255-3666 (toll-free in U.S.) or (202) 707-6100. TDD: (202) 707-0012. Fax: (202) 707-1334. Internet: [email protected]


The Cataloging Distribution Service of the Library of Congress announces the release of SYMBOLS OF AMERICAN LIBRARIES, 14th Edition. The publication is a list of short alphabetical codes developed by LC and used to identify libraries and other organizations in union catalogs, databases, and other compilations. It provides a master list needed for communicating with other libraries.

SYMBOLS OF AMERICAN LIBRARIES includes nearly 24,000 symbols plus references for many other identifiers that are obsolete or are variant forms of approved identifiers. Mnemonic identifiers provide memory assistance through geographic prefixes and coded abbreviations of the institutional names. Indexes make searching easy for users--included are listings of standard NUC symbols, organization names, and straight alphabetical listings.

A notable enhancement to the 14th edition, SYMBOLS OF AMERICAN LIBRARIES now makes searching by symbol a quicker process. All valid identifiers are now no more than eight characters, making each identifier unique when capitalization is ignored. This enhancement does not apply to changed, obsolete, invalid, or unused symbols given as references.

SYMBOLS OF AMERICAN LIBRARIES is the key for identifying symbols in many union lists, including the following LC publications: NATIONAL UNION CATALOG (NUC), NUC BOOKS, THE MUSIC CATALOG (microfiche), NUC REGISTER OF ADDITIONAL LOCATIONS, NEW SERIAL TITLES, AND NUC CARTOGRAPHIC MATERIALS. Names and addresses of institutions are complete for mailing purposes. Price: $28 in North America, $30 outside North America.

To order, contact: Library of Congress, Cataloging Distribution Service, Customer Services Unit/Dept. DH, Washington, DC 20541-5017. Telephone: 1-800-255-3666 (toll-free in U.S.) or (202) 707-6100. TDD: (202) 707-0012. Fax: (202) 707-1334. Internet: [email protected]


     CATALOGING SERVICE BULLETIN, no. 63, Winter 1994.  (N.B.  The
footers were inadvertently not changed to reflect no. 63; the text,
however, is not repeated from no. 62.)
December 1993.
CONVENTIONS, 1993 edition.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Assistant Editor Rebecca S. Guenther. Address inquiries to the editor at the above address or [email protected] (eMail) or (202) 707-5831 (voice).

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Comments : [email protected] 06/19/00