LC CATALOGING NEWSLINE

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 2, no. 3, ISSN 1066-8829, April 15, 1994

CONTENTS

LC-Cooperative Cataloging Discussion Group
Next Steps for Cooperative Cataloging Council
British Library Shares Records with LC/NACO File
Foreign MARC Coalition
CONSER Policy Committee Meeting
Advisory Committee on Library of Congress Law Classification

LC-COOPERATIVE CATALOGING DISCUSSION GROUP

ALA MIDWINTER MEETING, LOS ANGELES SUNDAY, FEBRUARY 6, 1994

John Byrum, Library of Congress, welcomed over 100 participants to the meeting and announced the establishment of a new cooperative arrangement with the British Library to add personal name authority records to the NACO file. This project is the result of recent discussions between LC and Pat Oddy (Head of Catalogue Control) and Alan Danskin (Manager of Authority Control) at the British Library. Although formats (USMARC and UKMARC) and cataloging policies still differ in some areas, talks are progressing to eliminate as many barriers as possible. Mr. Byrum also congratulated Princeton University for a special statistical milestone: the 100,000th authority record contributed by that participant.

Cooperative program updates began with a CONSER report from Martha Hruska (University of Florida), chair of the CONSER Policy Committee. Ms. Hruska announced the establishment of CONSERLINE-- the new CONSER newsletter which is now online and will replace the printed version. She also reported on the CONSER Subject Cataloging Seminar held at the Library of Congress in November. The American Theological Library Association has become the newest CONSER member. A new version of the CONSER Editing Guide is due out from CDS later in 1994, and the first update to the CONSER Cataloging Manual will also be released this year.

Ms. Hruska also noted the December retirement of Dorothy Glasby, assistant chief of the Serial Record Division, Library of Congress, who was involved with CONSER from the beginnings. In addition, it was announced that Linda Bartley, CONSER Coordinator at LC, has taken a one-year's leave of absence; Jean Hirons has assumed some of her duties.

Ann Della Porta, LC Cooperative Cataloging, gave a report that included an introduction of new cooperating libraries. New NACO libraries include University of Dayton, New York Public Library, University of Minnesota, University of Virginia, and ArtNACO, a new funnel project that includes 13 institutions. Many new libraries are scheduled to be trained soon and will be announced in Miami. Ms. Della Porta also discussed recent participant-proposed changes to the LIBRARY OF CONGRESS RULE INTERPRETATIONS and DESCRIPTIVE CATALOGING MANUAL that should appear in soon-to-be-released updates. She also reported on the upcoming NACO PARTICIPANTS' MANUAL being prepared by Amy McColl that is currently being reviewed by some NACO libraries. The cooperative project's use of MARVEL, the LC gopher system, was also discussed, including availability of the Subject Heading Proposal Form and a new NACO-oriented "Frequently Asked Questions" list.

Sarah Thomas, Director for Cataloging, presented an update on the work of the Cooperative Cataloging Council. She briefly discussed key decisions that have been made and the current work in progress, including new CCC task groups being formed.

The general discussion topic for the evening was "Roles for New Cooperative Cataloging Program Members." Dr. Thomas gave a presentation on the proposed roles for the Library of Congress, Carol Mandel (Columbia University) presented the roles of program participants, and Linda West (Harvard University) spoke on the role of the governing body. The open discussion that followed covered governance issues, training issues, and the differences between the proposed Program for Cooperative Cataloging (PCC) and NCCP. A full report of this meeting will soon be posted to the COOPCAT listserv and on LC MARVEL.


NEXT STEPS FOR COOPERATIVE CATALOGING COUNCIL

During the 1994 ALA Midwinter Meeting, the Cooperative Cataloging Council (CCC) revised and adopted a strategic plan for 1994-1999. The plan calls for the expansion of the Name Authority Cooperative Program (NACO) by recruiting new libraries to that program. NACO participants contribute authority records to the national authority file. Current NACO participants will be invited to become members of the Program for Cooperative Cataloging (PCC) and to contribute bibliographic records to the national databases; the newly recruited NACO participants will eventually be invited to become bibliographic partners as well. The CCC expects that NACO libraries will create over 500,000 authority records annually and PCC libraries will produce 100,000 to 200,000 bibliographic record annually by the year 2000.

As part of the strategic planning process, the CCC established several new task groups: 1) the Subject Authority Task Group (Robert Wolven, Columbia University, chair) will examine recommendations made to define the functional requirements and uses of the national subject authority file and its relationship to LIBRARY OF CONGRESS SUBJECT HEADINGS as a thesaurus; 2) the AACR 2R Code Revision Task Group (Barbara Tillett, Library of Congress, chair) will investigate the best course of action for making changes to AACR 2R; 3) the Core Bibliographic Record for JACKPHY Task Group (John Eilts, Research Libraries Group, chair) will build on the success of the CCC Standards Task Group by expanding the core record concept to non-Roman script materials; 4) the Core Bibliographic Record for Music Task Group (Joan Schuitema, Northwestern University, chair) will extend the core record concept to music materials; and 5) the Series Authority Task Group (Richard Amelung, Saint Louis University School of Law, chair) will examine the content and functional uses of series authority records in the national authority file.

The five-year strategic plan for the Program for Cooperative Cataloging is available on LC MARVEL, the LC Gopher system. To access, telnet to marvel.loc.gov, and use "marvel" as the log-in. From the main menu, select:

     4. Libraries and Publishers (Technical Services)
        1.   Cataloging at the Library of Congress:  Programs &
             Services
          1.    Cooperative Cataloging Programs at the Library of
                Congress
             2.   Cooperative Cataloging Council
                9.   Strategic Plan--Program for Cooperative
                     Cataloging (PCC)

For information about becoming a NACO library, please contact: David Reser, Cooperative Cataloging Team, Regional and Cooperative Cataloging Division, Library of Congress, Washington, DC 20540- 4383; Internet: dres@loc.gov. For information about the work of the Cooperative Cataloging Council, please contact Ann Della Porta, in Cooperative Cataloging at the address above; Internet: dellapor@mail.loc.gov.


BRITISH LIBRARY SHARES RECORDS WITH LC/NACO FILE

A significant achievement in international cooperation marked the beginning of the year for the Cataloging Directorate. The culmination of months of negotiation between LC and the British Library (BL) came in January as staff of the Regional and Cooperative Cataloging Division began to input British Library authority headings into the Library of Congress' name authority file.

Preparation for this event began early last spring when LC staff met with representatives from the British Library to initiate discussion of cooperation in the area of name and subject authorities. Pat Oddy, Head of Catalogue Control at the British Library, visited LC in May to set the stage for actively pursuing cooperation. Her visit established formal lines of communication to allow the two national libraries to be able to query each other in the area of cataloging.

By mid-April more than 1,500 headings from the British Library were added to the name authority file. These records are created by BL, but currently are input at LC. The records may be identified by the presence of the symbol Uk in subfield a of the 040 field and by the 667 note "Data provided by the British Library." These are full level records and can be used or changed in the same way as any other authority record. They do, however, reflect some differences from normal LC practice, especially in the 670 field.

The first 670 will be the title of the work being cataloged, but subfield a will have only the title, not the imprint date; usually there will be no subfield b. If reference sources are listed in additional 670 fields, subfield b will be present, but will not repeat information given in the heading field.

If further information is needed about a particular record, e.g., a conflict, or a question of identification, contact the Cooperative Cataloging Teams, Regional and Cooperative Cataloging Division, at (202) 707-6460 and they will clarify with the British Library.


FOREIGN MARC COALITION

The Foreign MARC Task Group of the Cooperative Cataloging Council (CCC) was charged last year to make recommendations regarding increasing the sharing and use of foreign bibliographic and authority records. In its final report to the CCC, the task group recommended that an informal "Foreign MARC Coalition" (FMC) be established to provide a mechanism for exchanging information related to the acquisition, analysis, conversion, and distribution of foreign MARC records.

This coalition has now been established and is comprised of
     John Byrum (LC Regional and Cooperative Cataloging Division)
     Jack Cain (Information Systems Management Corp. (ISM))
     Marda Johnson (OCLC)
     Sally McCallum (LC Network Development/MARC Standards Office)
     Ingrid Parent (National Library of Canada)
     Karen Smith-Yoshimura (Research Libraries Group)
     Susan Tarr (LC Cataloging Distribution Service), Chair

The FMC may be expanded in the future to include other organizations that acquire foreign MARC records and express an interest in joining. The objectives of the coalition include

     1)   Share information about large foreign bibliographic and
authority files available in a MARC-compatible format.

     2)   Communicate coalition members' respective institutional
priorities among prospective foreign MARC files using established
criteria.

     3)   Indicate travel plans of officers from coalition member
institutions to increase amount of direct contact with officials
responsible for foreign MARC files (i.e., LC's or NLC's exchange
partners or data distribution sources).

     4)   Help LC and NLC evaluate and respond to terms proposed
by prospective exchange or data distribution partners.

     5)   Provide marketing information to LC and prospective
partners to encourage the partners to expedite preparations for
distribution.

     6)   Provide feedback on established foreign MARC services
from LC.

     7)   Serve as a review group for standards issues that are not
treated in other forums or that have special significance for use
of foreign MARC data.

     8)   Identify opportunities to coordinate, share resources,
and collaborate in the development and maintenance of foreign MARC
conversion programs.

     9)   Urge major suppliers of foreign MARC records to adopt and
use standard methods of entering data.

     10)  Encourage networking capabilities among agencies
supplying bibliographic information (e.g., common formats, FTP,
Z39.50).

CONSER POLICY COMMITTEE MEETING

The CONSER Policy Committee will meet May 5-6 at the Library of Congress. Agenda items for the meeting include the definition of a serial core record, a subject policy for CONSER, the potential for batch-loading CONSER records, and redefining levels of program membership. A report of that meeting will appear in a later issue of LCCN.


ADVISORY COMMITTEE ON LIBRARY OF CONGRESS LAW CLASSIFICATION

The 10th annual meeting of the Advisory Committee on Library of Congress Law Classification took place at LC on March 4th. The committee, chaired by the director for cataloging and the law librarian, receives the report of LC's law classification specialist and discusses the development of Class K and other matters of concern to the law library community. Individual members represent the American Bar Association (Gail Davis), American Association of Law Schools (Robert Oakley), Research Libraries Group (Thomas Reynolds), and the American Association of Law Libraries (Phyllis Marion).

This year's report covered the progress of the conversion of Class K to the USMARC format. Converted so far are KD (U.K. and Ireland), KE (Canada), KF (U.S.) and the regional schedules KDZ, KG-KH (Law of the Americas), and KJ-KKZ (Law of Europe). Next to be converted are K (General), KJ (France), KK (Germany), the regional schedules KL-KWX (Africa, Asia, Pacifica, Antarctica), and KZ (Law of nations, International law), which is under development.

Simultaneously with the conversion, the text of the schedule is being simplified and the tables used in conjunction with Class K revised. In length, Class K accounts for more than a third of the LC classification scheme. Funding for the online conversion of the law schedule is being provided through the efforts of a consortium of Research Libraries Group directors and major law libraries.


LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Assistant Editor Rebecca S. Guenther. Address inquiries to the editor at the above address or hiatt@mail.loc.gov (eMail) or (202) 707-5831 (voice).

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