Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 3, no. 2, ISSN 1066-8829, January 31, 1995


Highlights for ALA Midwinter
LC at ALA Midwinter
Decimal Classification
Collections Services Reassignments
Subject Authority Records
Cooperative Cataloging Council
LCSH in British Library BNBMARC Records
NACO Participants' Manual
LCCN Subscriptions


Below are a few highlights from an ALA briefing paper dated January 12 and prepared in anticipation of the American Library Association's Midwinter Meeting early next month in Philadelphia.


The LC exhibits booth is #701 and will feature demonstrations of the Library's WWW, LC Marvel, and such products as _Catalogers Desktop_. Also available will be information about the Digital Library Visitors Center, _THOMAS_, and LC's latest publications.

      Cataloging Production           FY 1994         FY 1993
      LC Full-Level Cataloging        188,039         190,416
      Copy Cataloging                  45,774          23,904
      Minimal-Level                    45,600          46,502
      Collection-Level                    396             134
           TOTAL                      279,809         260,957
ARL/AAU Cooperative German Demonstration Project

This project calls for a recommendation to implement a multi-institutional network of U.S. and Canadian research libraries to share responsibility for collecting foreign imprint publications. Members of the project will investigate the feasibility of building an electronic platform for the exchange of information on economic, policy-related, legal and other similar topics among North American and German research libraries. The Library of Congress will provide operational support for the project.

USMARC Formats

The Network Development and MARC Standards Office recently completed Update No. 2 to the _USMARC Format for Holdings Data and the 1994 edition of USMARC Specifications for Record Structure, Character Sets, and Exchange Media_. The 1995 edition of _ Format Integration and its Effect on the USMARC Bibliographic Format_ will be forthcoming shortly.

Z39.50 Pilot Project

LC initiated a pilot project in June 1994 to employ Z39.50 as an application protocol for information retrieval and assigned coordinators to address the following issues raised during the pilot project: 1) LC's plans for the Z39.50 server and similar technologies; 2) Current and future use of the pilot project; 3) Cost of providing external use of LC's Z39.50 server and the impact on LC's budget; 4) Impact of LC's server on the library and information community (private, public, U.S. and international); 5) Political, legal and policy implications of the server.

National Serials Data Program (NSDP)

NSDP has assigned ISSNs to over 150 remote-access electronic serials and is participating in a Library of Congress pilot project to collect, catalog, and store electronic serials.

United States Newspaper Program (USNP)

The National Endowment for the Humanities in November announced grant awards to continuing USNP Projects in Alaska, Florida, Texas, and Virginia. All fifty states and the District of Columbia have now been involved in the program, with twenty-four states and two trust territories completed.

Copy Cataloging

LC is using copy cataloging as a means of providing access to materials in LC by using external source records residing on external databases such as RLIN and OCLC. Under copy review, the record is assessed in relation to the item being cataloged according to the following guidelines:

Descriptive aspect--assessing the description/identification of the item and the descriptive access through main and added entries (including series) and standard numbers; subject aspect--assessing the classification and the subject headings; shelflisting aspect--assessing the Cutter number and adding the item to the LC collections through the shelflisting process; decimal classification--forwarding an item to the Decimal Classification Division, according to current practice, for assigning/reviewing a decimal classification number.

Music and Sound Recordings

A plan has been developed to reduce the Library's arrearage of 2,000,000 sound recordings. Since July, approximately 1,791 scores have received copy cataloging. Approximately 26,000 sound recordings have been copy cataloged with some 66,000 sound recordings cataloged since May 1991. LC has contracted with OCLC in an effort to find copy more efficiently for uncataloged sound recordings in the collections.

Cataloging in Publication

Effective October 1994, the CIP program resumed its practice of providing summaries for nonfiction juvenile titles. Reinstatement is being phased in with the initial group including sociology, anthropology, and economics. A second subject including religion, language arts, joke books, and fine arts has recently been reintroduced, and a final group will be reinstated at the beginning of April 1995 to include the applied and natural sciences and history. Staff of the CIP Division will conduct an all day workshop for publishers participating in the CIP program at the Van Pelt Library, University of Pennsylvania in Philadelphia, Pennsylvania on Feb, 3. While participation is free of charge, registration is required.

Decimal Classification

Staff added Dewey numbers to more than 115,000 bibliographic records in FY 95, an increase of 3,000 over the previous year. The possibility of a cooperative program with the British Library to capitalize on the Dewey work being produced in the United Kingdom's Dewey centers is being explored. The Decimal Classification Editorial Policy Committee approved Schedules and Tables for Edition 21, to be published in mid-1996. Work is continuing on the Manual and Relative Index entries.

Online Library of Congress Classification

Schedules converted since the last report to ALA include: C (Auxiliary sciences of history); J-JV (Political science); JX (International relations); PB-PH (Modern European languages);U (Military science); V (Naval science).

Shelflisting Initiative

LC will continue using the alpha-numeric book numbers and publication dates in completing call numbers, keeping related works together. However, following the completion of the LCC online conversion project, LC will implement the recommendation for eliminating overly complex cuttering sub-arrangements where possible. More cutter numbers are being published in the schedules on an ongoing basis. The _Subject Cataloging Manual: Shelflisting_ has been updated to incorporate changes implemented since the first edition was published in 1986.

Text Capture and Electronic Conversion (TCEC)

At the ALA Midwinter, three public demonstrations of this program to facilitate authority and bibliographic record creation and update will be presented. Two will be held at the LC booth, at the CDS station. Demonstrations will be held from 1:00-2:00 on both Saturday and Sunday. The final demonstration will be held on Monday from 9:30-10:30 at the LITA Artificial Intelligence/Expert Systems Demo Fair.


ALCTS/LITA/RASD Machine-Readable Bibliographic Information Committee (MARBI). February 4, 9:30 a.m.-12:30 p.m., Marriott Hotel, 407-409; February 5, 2:00-5:30 p.m., Marriott Hotel, 407- 409; February 6, 2:00 p.m.-4:00 p.m., Marriott Hotel, Grand Ballroom Salon A. LC report: Sally McCallum.

CCS Committee on Cataloging: Description and Access. February 4, 2:00-5:30 p.m., Pennsylvania Convention Center 201C; February 6, 2:00-4:00 p.m., Pennsylvania Convention Center 201B. LC Report: Barbara Tillett.

CCS Heads of Cataloging Discussion Group. February 6, 9:30- 11:00 a.m., Pennsylvania Convention Center, 109B. Panel on cataloging education: Sarah Thomas

CCS Policy and Research Committee. February 4, 9:30-11:00 a.m., Wyndham Franklin Hotel, Parlor C. LC report: Sarah Thomas.

CCS Subject Analysis Committee. February 5, 9:30 a.m.-12:30 p.m., Pennsylvania Convention Center, 204B. Current developments in LC subject cataloging: Lynn El-Hoshy.

Cooperative Cataloging Participants Meeting. February 5, 7-8:30 p.m., Doubletree Hotel, Ormandy East.

LITA/ALCTS-CCS Authority Control in an Online Environment and LITA/ALCTS Microcomputer Support of Technical Services, February 5, 2:00-5:30 p.m., Pennsylvania Convention Center, 103A. Keynote speaker: Barbara Tillett.

Overseas Operations Cooperative Acquisitions Program. February 5, 7:00 p.m., Wyndham Franklin Hotel, Room Wyndham B.

SS Committee to Study Serials Cataloging. Febebruary 6, 11:30 a.m.-12:30 p.m., Holiday Inn City Center, VIP. LC Report: Regina Reynolds.

SS Committee to Study Serials Cataloging. February 6, 2:00-4:00 p.m., Korman Suites, Suite 215. LC Report: Regina Reynolds.

Technical Service Directors of Large Research Libraries. February 3, 8:30 a.m.-12:30 p.m., Marriott Hotel, Grand Ballroom, Salons C-D. Z39.50 and digital image initiatives: Sarah Thomas


Editor Joan Mitchell and assistant editors Julianne Beall, Winton Matthews, and Gregory New will represent Dewey interests at the Philadelphia ALA meeting. In addition to their regular liaison responsibilities with various ALA committees and scheduled appearances at the OCLC Forest Press booth, they will participate in the first meetings of two Dewey subcommittees established by the Subject Analysis Committee (SAC) last summer in Miami. The SAC Subcommittee to Review Abridged Dewey (Heeja Chung, Westchester Library System, chair) will advise on questions relating to Abridged Edition 13, scheduled for publication in mid-1997. The SAC Subcommittee on Dewey Priorities (Gail Hueting, University of Illinois at Urbana-Champaign, chair) is charged to "review the priorities for DDC application at the Library of Congress in the light of present needs and the potential for cooperative cataloging." It will report its recommendations to the Decimal Classification Editorial Policy Committee by July.


Winston Tabb, associate librarian for Collections Services, has reassigned two upper-level management officials in Collections Services as a result of the resignation of Deanna Marcum as Director for Public Service and Collection Management I (PSCMI) to assume the duties of president of the Council on Library Resources. Effective January 8, 1995, Sarah Thomas, Director for Cataloging, will serve as acting director for PSCMI. Dr. Thomas will remain in this post until the position is permanently filled. Beacher Wiggins, chief, Arts and Sciences Cataloging Division (ASCD), will serve as acting director for cataloging for the first 120 days of Dr. Thomas' assignment. He has selected Dennielle Hosang, team leader, Technology Team I, to act as assistant chief of ASCD during his detail.


Because of requests from subscribers who wish to combine name and subject authority records in a single file, subject authority records that are more accurately name authority records will not be created after December 31, 1994. In the past, these records were necessary to provide a complete hierarchy. This change in practice will result in a clearer delineation between the two files.

In addition, the Library will initiate special projects as time permits to delete those subject authority records already created for which name authority records exist. The control number for the deleted subject authority record will be entered in field 010 $z of the name authority record.

Heading-subdivision records properly belong in the subject authority file. These entries will remain and continue to be established.

Questions about this change in practice may be addressed to Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305; voice: (202) 707-4380; fax: (202) 707- 6629; Internet:


The Cooperative Cataloging Council (CCC) is pleased to announce the new representatives to the Executive Council for the Program for Cooperatice Cataloging (PCC)

Three-year terms

      Michigan State University                  Colleen Hyslop
      University of California, Los Angeles      Brian Schottlaender

Two-year terms

      Cornell University                         Christian Boissanos
      University of Washington                   Harriet Selkowitz

One-year term

      Columbia University                        Carol Mandel
      Stockton-San Joaquin County Public
           Library                               Pat Thomas
      University of Texas at Austin              Sue Phillips

These new representatives will be joining the permanent representatives to the Executive Council:

      Association of Library Collections and
           Technical Services                    Karen Muller
      British Library                            Pat Oddy
      Library of Congress                        Sarah Thomas
      National Library of Canada                 Ingrid Parent
      National Library of Medicine               Duane Arenales
      OCLC                                       Liz Bishoff
      Research Libraries Group                   Karen Smith-Yoshimura
      CONSER liaison                             Linda West

The PCC will begin its work at the 1995 ALA Midwinter Meeting when it assumes the role previously handled by the CCC.

Marty Joachim, Indiana University, Bloomington, and Margaret Shen, Cleveland Public Library, have agreed to serve as operational advisors to the program for the coming year.

Three standing committees to deal with automation, standards, and training have been formed to carry out some of the tasks outlined in the program's strategic plan.

Automation Standing Committee: Michael Kaplan (chair), Harvard University; Judy Brugger, Cornell University; Howard S. Harris, RMG Consultants; Joseph Kiegel, University of Washington; Sally McCallum, Library of Congress; Sally Sinn, National Library of Medicine

Standards Standing Committee: Willy Cromwell (chair), Stanford University; William S. Garrison, University of Colorado at Boulder; Edward Gaynor, University of Virginia; Joan Schiutema, Northwestern University; Barbara Tillett, Library of Congress; Martha M. Yee, UCLA Film and Television Archive

Training Standing Committee: Joan Swanekamp (chair), Columbia University; Pamela P. Brown, Arlington Heights Memorial Library; Ann Della Porta, Library of Congress; Sheila S. Intner, Simmons College; Wilma Minty, Bodleian Library; Glenn Patton, OCLC; Carol Mandel, (PCC liaison)


The British Library has announced reinstatement of the use of Library of Congress Subject Headings in BNBMARC records beginning January 1995. The British Library has also joined the Subject Authority Cooperative Program (SACO) to propose new headings and changes to LCSH. Recent British Library contributions to LCSH are headings for Luminescent probes, which are newly developed research tools in biotechnology and genetic engineering; Ring ouzel, a bird native to the British Isles; and Rave culture, a phenomenon of the late 1980s and 1990s on the British youth scene.

Andrew MacEwan, Manager of the LCSH Project at the British Library, will visit the Library of Congress the week of January 30 to discuss the project and meet with staff responsible for LCSH, as well as staff involved in SACO. During his visit, Mr. MacEwan will attend an editorial meeting at which British Library proposals for geographic headings designating regions of England will be among the headings under consideration on the Weekly List of LC Subject Headings.

The British Library is now assigning subject headings from LCSH to all monographic BNBMARC records with the exclusion of fiction, juvenile literature, works with no specific topical focus, such as general encyclopedias, and individual works of literature of single authorship with no topical focus. Extension of the assignment of LCSH to serial records is planned for 1995.

The British Library began assigning headings from LCSH to BNBMARC records in 1971 and added them to all records created for the British National Bibliography until 1987, when they were withdrawn as part of a service review. In 1993, the British Library's National Bibliographic Service undertook a survey on subject access in BNBMARC records and found that 25 percent of responding library systems, including large research libraries, used LCSH. Based on those findings, the British Library Board subsequently endorsed the recommendation to reintroduce LCSH.

Planning for the LCSH reinstatement project took place during 1994 along with modifications to cataloging systems in the British Library's Acquisitions Processing and Cataloguing Directorate to accommodate the loading of LC Subject Authorities tapes. Consultation between the British Library and the Library of Congress was facilitated by visits of British Library officials to Washington during 1994. Lynn El-Hoshy, Senior Cataloging Policy Specialist, Cataloging Policy and Support Office (CPSO), served as Library of Congress liaison to the project. She travelled to the British Library in Boston Spa, England, to provide training on the application of LCSH during September 1994.


The Library of Congress has just published the _NACO Participants' Manual_, a detailed, field-by-field guide to the theory and practice of authority record creation.

The _NACO Participants' Manual_ is available for $18.00 in North America, $20.00 outside North America. Paperbound; 147 pages. To order, contact: Library of Congress, Customer Services Section, Cataloging Distribution Service/Dept. EJ, Washington, DC 20541-5017; Telephone: 1-800-255-3666 (U.S. only) or 202-707-6100; TDD: 202-707-0012. Fax: 202-707-1334. Internet: gov


We are pleased to report that this newsletter has 1,900 subscribers. We hope you find the information useful. Comments and suggestions are, of course, welcome.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Rebecca Guenther, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, Susan Toulmin, and David Williamson. Address editorial inquiries to the editor at the above address or (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at

LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through the listserver. To find out what is available, send a mail message to with the text: index lccn. To get a specific file, send a mail message to with the text: get lccn [filename].

All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested.

LC Cataloging Newsline Home Page
Cataloging Directorate Home Page
Library of Congress Home Page
Library of Congress
Comments : 06/15/00