Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 3, no. 4, ISSN 1066-8829, March 31, 1995

Bodleian Library
Interactive Multimedia
International Standard Bibliographic Description (Computer Files)
Special Materials Cataloging Division Arrearage Reduction Initiatives
Advisory Committee on the Library of Congress Classification
Hennepin County Library and SACO
Network Planning Paper on Publisher/Librarian Relationships


Wilma Minty, Head of Catalogue Support Services at the Bodleian Library, University of Oxford, recently spent two weeks (February 21 - March 3, 1995) at the Library of Congress, splitting her time with the Cooperative Cataloging Teams and the Cataloging Policy and Support Office (CPSO). The Bodleian Library is a member of the Program for Cooperative Cataloging (PCC) through its participation in SACO, the program for contributions to LCSH.

During the first week of her visit, Ms. Minty completed NACO training in the Regional and Cooperative Cataloging Division. NACO is the name authority component of the PCC, whereby over 160 libraries in the United States, Canada, and the United Kingdom contribute records to a common authority file. Ms. Minty brought with her a fresh perspective on training methods and cataloging policy, which she shared with the staff of the Cooperative Cataloging Teams. The greater library community will benefit from Oxford's participation in this popular program by the addition of Oxford's authority records to the database.

Ms. Minty spent the second week of her visit to LC in CPSO. She met with Barbara Tillett, chief, and descriptive cataloging policy specialists to discuss descriptive cataloging policy issues and to share information on retrospective conversion. Ms. Minty attended the weekly Subject Headings Editorial Meeting and the meeting of the subject policy specialists, where she presented her observations on training Oxford catalogers in the application of LCSH. At the meeting of the CCC/CPSO led Task Group on Subject Cataloging Documentation and Procedures, she offered ideas on improving the content and organization of the Subject Cataloging Manual: Subject Headings. On March 2, she addressed LC staff at a Cataloging Forum on the topic of the history of library automation at Oxford. She also covered the current retrospective conversion projects underway at Oxford and cooperative cataloging programs in the British Isles.


Interactive Multimedia (IMM) is one of the latest formats in which information is being published. Some of the earlier IMMs came in several pieces each (a video, a book, a CD, a floppy disk together under one title), but many IMMs are now arriving with all this information on one CD-ROM. Because of the different formats involved, the basic question for catalogers was "What are these?" Last summer the American Library Association published Guidelines for Bibliographic Description of Interactive Multimedia, which treats IMMs as a subset of computer files. Following these guidelines, the catalogers in the Special Materials Cataloging Division, Library of Congress, have begun to catalog these items in the Computer Files database.

Because this is evolving technology, each title to be cataloged brings new questions to answer. The biggest challenge is determining what is truly interactive. It is fairly easy to determine when an item is multimedia, but the degree of non-linear navigation and user control is sometimes difficult to pinpoint.

One of the computer files catalogers attended an OLAC (Online Audiovisual Catalogers) conference last fall that included sessions on cataloging interactive multimedia. The rest of the Computer Files Team is awaiting formal training in this dynamic, new medium.


The Library of Congress is participating in the revision the International Standard Bibliographic Description for Computer Files (ISBD(CF)). John Byrum, chief of the Regional and Cooperative Cataloging Division, chairs a working group formed by the IFLA Sections on Cataloguing and on Information Technology to conduct the revision.

ISBD(CF) was first published in 1990. Because the medium is changing so rapidly, the provisions need to be updated and expanded. In particular, the revision will address the emerging interactive multimedia, the development of optical technology, the availability of remote electronic files (especially through the Internet), and the problems associated with the increasing number of computer file materials available in a variety of physical formats.

The text will be revised in accordance with comments already received and documents submitted by national library associations, including comments from American Library Association units. A meeting of working group members has been funded for April 24-26 at the Library of Congress. The Research Libraries Group and IFLA are jointly sponsoring this gathering of experts in recognition of the strong interest of member libraries in improving bibliographic control of materials in electronic form.

The results will be presented at the August 1995 IFLA conference in Istanbul. Thereafter, a revised text will be issued for world-wide review; following this review a final version of the text will be submitted to IFLA next year for approval by the Standing Committee on Cataloguing and then published by K.G. Sauer. At that point, proposals for revision of AACR2 will be forwarded to the Joint Steering Committee for Revision of AACR.

In addition to Mr. Byrum, the working group consists of Sten Hedberg (Uppsala Universitetsbibliotek), Catherine Marandas (Bibliotheque nationale, Paris), and Ann M. Sandberg-Fox (Colchester, VT). In addition, corresponding members of the project are Christopher Easingwood (British Library), Stuart James (University of Paisley), Laurel Jizba (Michigan State University Libraries), Maria Luisa Martinez-Conde (Biblioteca Nacional, Madrid), Mona Madsen (Royal School of Librarianship, Copenhagen), Eeva Murtomaa (Helsinki University Library); Ingrid Parent (National Library of Canada), and Mirna Willer (National and University Library, Zagreb).


Special Materials Cataloging Division (SMCD) has partial responsibility for processing the arrearage of about two million sound recordings held by the Motion Picture, Broadcasting, and Recorded Sound Division (MBRS). This task, combined with ongoing cataloging workflows, such as music scores, has prompted the use of some special cataloging programs and techniques. At a recent briefing on the arrearage for Library management officials, Susan Vita, chief of SMCD, reported on some of these projects.

PARTITUR Ensemble. (PARTITUR is an acronym for PLC Arrearage Reduction Team Insuring Timely Universal Retrieval) This "swat" team of volunteers was formed on the initiative of music catalogers and will eliminate a 5,800-title musical score arrearage by March 31.

Use of OCLC copy by all music cataloging staff for all formats has increased efficiency for both popular and classical music sound recordings.

For 1995/96 new projects being launched include a project to process an arrearage of about 20,000 pamphlets that had long been held at the Library's Landover Center Annex in Maryland. In 1994 a team of volunteers sorted and selected materials from the original 140,000 items. In February 1995 a team of catalogers began to create collection-level records for the groups of pamphlets. This team is led by Ferolyn Meyer of the NUCMC Team in SMCD.

The Library holds around 200,000 discs containing programs originally distributed to overseas radio stations by the Armed Forces Radio and Television Service (AFRTS). SMCD technicians are inputting inventory records for these discs to a PC database (Alpha Four). These records will ultimately be made available to the public.

A major gift and purchase collection of 250,000 jazz 78 rpm recordings that the library obtained from Robert Altshuler is going to be a major challenge to process. SMCD and MBRS staff have undertaken a joint project for approximately one year, involving part-time details of more than 70 volunteers from throughout Collections Services to unpack, sort, and create inventory records for each title. The Altshuler Collection is larger than the Library's existing collection of 78 rpm recordings accumulated over seventy years. The team will input dBASE records for each title. Existing databases of records for 78 rpm recordings from discographers and collectors will be used for "copy" whenever possible.

OCLC Matching Records. A file listing the record label name and number and OCLC number of 160,000 sound recording records is being used to check LC's collection and claim up to 65,000 sound recording records. 20,000 records have been identified thus far. OCLC is processing the matching records to indicate LC holdings and creating an LC call number (a 050 field containing the label name and number).

SMCD will be sponsoring a sabbatical opportunity for 3-4 music catalogers from other libraries. These unpaid sabbaticals of 3-6 months duration are being offered to assist with sound recording arrearage reduction in exchange for instruction in cataloging sound records and an opportunity to work at LC and participate in an important effort.


The annual meeting of the Advisory Committee on the Library of Congress Law Classification took place at LC on February 17. Attending as members and guests were LC staff from the Law Library, cataloging, public services divisions, and the Network Development/MARC Standards Office. Committee members from outside LC were representatives from the American Association of Law Libraries, the American Bar Association, the American Association of Law Schools, New York University Law Library, and the Research Libraries Group. First on the agenda, Jolande Goldberg, LC's law classification specialist, reported on the progress of the development of two new subclasses (JZ, International Relations, and KZ, Law of Nations). These subclasses will replace subclass JX. Other agenda items included the ongoing conversion of law schedules to the USMARC Format for Classification Data, how the schedules will appear in the online environment, the potential of the law classification as a national resource file in RLIN, automated shelflisting, and increasing the participation of the law library community in NACO.

Meeting partly in working sessions, the committee prepared a list of eleven action items to be continued or completed within the next several months. Among these are the possible reduction of the amount of detail in form division tables, especially as applied to treaties, international governmental organizations (IGOs), and international governmental conferences; where to place pleading of international courts; whether to remove from KZ laws relating to common spaces such as the sea, outer space, the moon, and other celestial bodies, and place these laws in a new subclass, KZA; an investigation of document numbering systems IGOs use for their document collections; possible development of a NACO funnel project for law libraries; revision of class K (General) and the reference structure of KZ; and a review of the relationship between portions of the new subclass JZ and sections of classes D, E, and F.

Participants also attended demonstrations in LC's Digital Library Visitors Center of THOMAS, LC's World Wide Web information system for U.S. legislative and Congressional information, the capabilities and displays of online classification, and text capture and electronic conversion for bibliographic records.


The number of subject headings that are regularly contributed through the Subject Authority Cooperative Project (SACO) of the Program for Cooperative Cataloging (PCC) has continually been growing due to the efforts of Sanford Berman, Head Cataloger, Hennepin County Library. This public library through its bimonthly HCL Cataloging Bulletin has been one of the high-volume contributors of suggestions for subject headings. Recent additions to LCSH include "Stereograms," "Discrimination in banking," "Medicine bundles," "Sock hops," and "Acquisition of CD-ROMs." Often the terminology suggested is "on the cutting edge" and reference tools needed to help substantiate usage are sparse; nevertheless, these new subject headings reflect current and popular trends that should enable all libraries using LCSH to catalog their collections with a higher degree of specificity, ultimately improving retrieval.

The Cooperative Cataloging Teams welcome your participation in SACO and are willing to offer assistance to establish new subject headings. To get started with your contributions to SACO, please contact the Cooperative Cataloging Office at (202) 707-7920 or by email at [email protected]


The Library of Congress recently published Network Planning Paper, no. 26, Network Content--A Dialogue with Publishers, which covers the proceedings of the Library of Congress Network Advisory Committee Meeting on December 12-14, 1993.

This meeting brought librarians and publishers together to find common ground between their two "worlds." Issues discussed in the paper included economic matters--pricing, cost determinations and break even points; copyright matters and "fair use" clarification; accessing information in the electronic environment and other components of interest to both parties.

Network Planning Paper, no. 26, Network Content--A Dialogue With Publishers is available for $22 North America and $23 outside North America. To order copies, contact Library of Congress, Customer Services Section-NPP, Cataloging Distribution Service, P.O. Box 75840, Washington, DC 20541-5017; Telephone: (800) 255- 3666 (U.S. only) or (202) 707-6100, TDD: (202) 707-0012; Fax: (202) 707-1334; Internet: [email protected]

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Rebecca Guenther, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, Susan Toulmin, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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