LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 3, no. 5, ISSN 1066-8829, April 1995

New Participants to the Program for Cooperative Cataloging
University of Newcastle Joins NACO
Number of New Cooperative Subject Proposals Growing
Training the NACO Trainer
Serials Cataloging Institute
Music Teams Complete Scores Arrearage in Record Time
Errata for Class H (1994 Edition)
Free-Floating Subdivisions
Decimal Classification Editorial Policy Committee
USMARC Specifications
Final Edition of Format Integration

New Participants to the Program for Cooperative Cataloging

Thirteen new libraries were welcomed as new participants to the Program for Cooperative Cataloging in March and April of this year. They are

Arizona State University
Auburn University
Concord Free Public Library
Dallas Public Library
Oklahoma State University
University of California, Santa Barbara
University of Hawaii
University of Houston
University of Newcastle (Australia)
University of Notre Dame
Washington University
Western Washington University
Vanderbilt University

In congratulating the new members, Sarah Thomas, Chair, PCC Executive Council and Acting Director, Public Service and Collections Management I, encouraged their eventual participation in BIBCO, the PCC cooperative effort for bibliographic records.

All thirteen libraries have already received NACO training or are scheduled for NACO training in 1995.

University of Newcastle Joins NACO

During the week of April 3, Giles Martin, from the University of Newcastle Library, New South Wales, Australia, came to the Library of Congress for a 3-day NACO training session. This marks the first NACO participant from the Australian continent.

Martin is the chief, Quality Control Section, University of Newcastle Library, and a member of the Australian Bibliographic Network (ABN) Standards Committee. As a member of that committee, Mr. Martin came to visit LC in April 1994 to begin exploratory discussions for the possible participation of the ABN and the National Library of Australia (NLA) in the NACO program. Subsequent to that visit the ABN and NLA determined that full participation in the PCC should be delayed until such time that a new database, currently under development, is in place.

In the meantime LC invited the University of Newcastle to apply for PCC membership in an effort to provide the Australian perspective to the ongoing discussions between LC, the British Library, and the National Library of Canada. Newcastle's NACO participation will begin with a modest number of contributions sent through e-mail and input at LC. Although Australian libraries use the USMARC format and cataloging policies and practices are thought to be closely aligned with LC's, this project will help identify challenges that might be faced to advance greater participation.

Number of New Cooperative Subject Proposals Growing

In fiscal year 1995 the Subject Authority Cooperative Program (SACO) became one of the most active components of the PCC. Cooperation among libraries in developing subject headings for inclusion in LCSH was first explored in 1984. In 1988 the Cooperative Subject Cataloging Program (CSCP) was created and became an integral part of the NACO office; however, it first actually developed into a full-fledged program in 1992 and has been transformed into SACO. Contributions demonstrate that libraries throughout the world are committed to improving LCSH. SACO contributions represent 10.37% (918 records) of the total new subject proposals (8,851 records) submitted during fiscal year 1994. Current statistics indicate that a dramatic growth in new subject heading proposals over that of last year is taking place. In the first half of fiscal year 1995, the Cooperative Cataloging Teams have already processed 828 new subjects. Given this rate of growth it appears likely that the total number of SACO contributions will greatly exceed that of last year.

Training the NACO Trainer

A course entitled "Training the NACO Trainer" is being offered at the Library of Congress on May 11 and 12 as part of the training that is required to expand the Program for Cooperative Cataloging (PCC). Twin goals of the PCC are to increase the availability of timely and cost-effective bibliographic records that can be easily shared since they are under complete authority control and to expand the national pool of catalogers who are able to catalog to mutually-acceptable standards.

After the course, participants will accept assignments to train some of the many libraries requesting naco training. participants in the course include:

Hiroko Aikawa, Cleveland Public Library
Richard Amelung, Saint Louis University of Law
Daniel CannCasciato, University of Oregon
Joanna Dyla, University of California at Berkeley
Anaclare Evans, Wayne State University Libraries
William Garrison, University of Colorado at Boulder
Edward Gaynor, University of Virginia
Stephen Hearn, University of Minnesota
Rhoda Kesselman, Princeton University
Martin Joachim, Indiana University
Louisa Kreider, Cleveland Public Library
Dennis McGovern, Library of Congress

The course will be presented by the Cooperative Cataloging Teams; senior cataloging policy specialists, Cataloging Policy and Support Office; and a trainer from the Technical Processing and Automation Instruction Office. It will focus on the role of NACO within the PCC, the use of training and cataloging documentation in NACO training, effective instructional techniques for diverse training situations, and the administrative aspects of NACO training and authority record contribution.

Serials Cataloging Institute

The first of two ALCTS institutes on the topic "Serials Cataloging in the Age of Format Integration" was held April 7-8 in Atlanta, Ga., for over 70 participants. Regina Reynolds, head, National Serials Data Program, LC, opened the day-and-a-half institute with a talk entitled "Paper and Beyond: Cataloging the Evolving Serial." She outlined some trends in serial publishing, predicted future directions for popular magazines, newsletters, and scholarly journals, and indicated that as serials become more numerous, unpredictable, and varied, so cataloging must become more flexible, creative, and responsive.

The core of the institute consisted of lectures and hands-on workshops in either basic or advanced serials cataloging. In the basic serials cataloging track, instructor Jean Hirons, acting CONSER Coordinator, LC, focused on seriality, sources of information, titles and uniform titles, designations, changes requiring new records, and serial links. Maureen Landry, head, Serials Cataloging Section I, LC, instructed advanced serial catalogers in specific serials problems including relationships between serials, supplements and special issues, and translations. The first day concluded with a panel, "Using Serials Cataloging Records: A Public Service Perspective," that featured speakers from Emory University and the University of Georgia Libraries.

Jean Hirons opened the second day with a lecture on "Format Integration and Serials." She first discussed recently-implemented changes to the variable fields--especially the title added entry fields. She stressed that existing records need not be changed to conform to the new practices. She also discussed the final phase of format integration and the challenges it will pose for implementation by utilities and local systems, as well as for serial catalogers who will have to use multiple fixed fields for non-print serials.

Concurrent sessions included "Cataloging of Computer File Serials" by Kristan Lindlan, University of Washington; "Cataloging Electronic Serials (Remote Access)" by Regina Reynolds; and "Adapting Serials Records for Local System Use" by Crystal Graham, University of California San Diego.

The second institute will be held in San Francisco, October 6-7, 1995.

Music Teams Complete Scores Arrearage in Record Time

Last fall, music catalogers in Music and Sound Recordings Teams I and II suggested creating a SWAT team to eliminate a 5,800 item arrearage of scores designated for production-level cataloging (PLC)--less than full, more than minimal-level cataloging in the Special Materials Cataloging Division. They called themselves the Partitur (PLC Arrearage Reduction Team Insuring Timely and Universal Retrieval) Ensemble. (Partitur is also the German word for "score.")

This SWAT team began its work in October 1994 and six months later, on March 31, completed its task, having eliminated the arrearage. Eight catalogers and three technicians worked on the effort.

The greatest number of scores, 3,315, was processed by the use of full copy records on OCLC. Another 268 scores were processed by use of less-than-full copy on OCLC. 1,475 scores received original PLC cataloging, and 155 were upgraded to full-level cataloging records. About 300 additional records were added volumes or cataloged outside the team from pre-existing desk arrearage of non- SWAT team members.

One of the most successful aspects of the effort was the pre- cataloging organization of the arrearage. The scores were sorted first by publisher and then alphabetically by composer within each publisher's grouping. Most of the participants in the ensemble found this to be beneficial in many ways. First, certain fields of the records they cataloged did not need to be changed from one record to the next. Prompt screens (similar to the constant data record in OCLC) were created to provide this information automatically, or this information could be copied from one record to the next using cut and paste or the copy command. Second, searching for authority records for each composer could be done once. Third, related works were found together at the cataloging stage, lessening some need for research. This organization produced conditions for significantly higher production. For example, one cataloger cataloged 153 scores in one week. Overall, cataloging productivity almost doubled for most participants.

The partitur ensemble was a success, from being completed on time, to finding new efficiencies in cataloging. music cataloging efforts will use some of these models to enhance future cataloging productivity.

Errata for Class H (1994 Edition)

The Cataloging Policy and Support Office and the Cataloging Distribution Service became aware of minor formatting errors in the 1994 edition of Class H, Social Sciences, after it was published. Corrections appear in LC Classification: Additions and Changes, list 256 (October-December 1994) and list 257 (January-March 1995). Missing numbers that have come to the attention of CPSO are the following:

HJ, p. 455 514.A-Z Provinces, A-Z
(Add "8514.A-Z" to this caption, which appears without a number)

HM, p. 489 283 History
  291 Other special
  299 Miscellaneous special
(Add "283," "291," and "299" to these captions, which appear without numbers)

Table H3, p. 695 1-2 America. Western Hemisphere
  3-4 North America
  5-6 United States
(Add "1-2," "3-4," and "5-6" to these captions, which appear without numbers)

Table H10, p. 741 680.5 Greece
  680.7 Mediterranean Region
(Change the number for Greece from "680" to "680.5" and add "680.7" to the caption for Mediterranean region)

Errors such as these are unlikely to occur in future schedules produced by the new automated system that was developed to publish printed classification schedules from USMARC classification records. We apologize for the inconvenience that these errors may have caused for users of the new edition of Class H.

Number of New Cooperative Subject Proposals Growing

Library of Congress Classification, H: Social Sciences, 1994 edition, is now available for $39.00 for delivery in North America and $42.00 for delivery elsewhere. ISBN: 0-8444-0840-9. 892 Pages. Order it directly from Library of Congress, Customer Services Section, Cataloging Distribution Service/Dept EO, Washington, DC 20541-5017; Telephone 1-800-255-3666 (U.S. only) or (202) 707-6100; Fax: (202) 707-1334. TDY: (202) 707-0012. Internet:

Free-Floating Subdivisions

The Library of Congress has released the seventh edition of Free-Floating Subdivisions.

Free-Floating refers to a form or topical subdivision assigned by the subject cataloger under designated subjects without the usage being established editorially and, therefore, without the usage appearing in the subject authority file under each individual subject heading.

Utilizing the Free-Floating Subdivisions, 7th edition, also helps when searching information in the Subject Cataloging Manual: Subject Headings, in which Free-Floating Subdivisionsappear. Published annually, the price for Free-Floating Subdivisions, 7th edition, is $25 North America, $30 outside North America. Order directly from: Library of Congress, Customer Services Section-FSUB, Cataloging Distribution Service, P.O. Box 75720, Washington, DC 20541-5017; telephone: (800) 255-3666 (U.S. only) or (202) 707- 6100; TDD: (202) 707-0012; fax: (202) 707-1334; Email:

Decimal Classification Editorial Policy Committee

The Decimal Classification Editorial Policy Committee (EPC) held its 105th meeting at the Library of Congress, April 6 and 7, welcoming Pamela Brown, Arlington Heights (Illinois) Memorial Library, as its newest member. With the tables and schedules for Edition 21--to be published in mid-1996--now frozen, the committee focused on approving the DDC's supporting apparatus: the Relative Index; the introductory material (especially the Introduction proper and the section setting out the important new features of Edition 21); number relocations and reductions; and the Manual.

The committee took this occasion to discuss strategies for introducing Edition 21 to Dewey users worldwide. ALA will hold a Dewey 21 preconference in connection with the 1996 New York annual meeting; other countries represented on EPC (Canada, Great Britain, Australia) are making similar plans. The committee also looked beyond Edition 21, which has held center stage since 1989, to broader questions relating to Edition 22 and other Dewey initiatives.

USMARC Specifications

The 1994 edition of the USMARC Specifications for Record Structure, Character Sets, and Exchange Media is now available from the cataloging distribution service of the library of congress. the new edition is expanded considerably in the areas of character sets and specifications for exchange media.

Thirteen newly-defined characters for the Latin script and new basic and extended USMARC character sets for the Arabic script can now be found in the character sets section. The character sets in USMARC Specifications for Record Structure, Character Sets, and Exchange Media, 1994 edition, include graphics of the characters in the corresponding vernacular script. The exchange media section now contains specifications for exchange of USMARC records using magnetic tape, microcomputer diskettes, and through electronic file transfer.

Each section of USMARC Specifications for Record Structure, Character Sets, and Exchange Media, 1994 edition, includes its own glossary of terminology. The explanations of the USMARC record structure are illustrated graphically. Character sets are shown tabularly, in addition to lists arranged by coded character value.

USMARC Specifications for Record Structure, Character Sets, and Exchange Media, 1994 edition, sells for $22 (North America) and $23 (outside North America). Order directly from: Library of Congress, Customer Services Section-USMARC, Cataloging Distribution Service, P.O. Box 75640, Washington, DC 20541-5017; telephone: (800) 255-3666 (U.S. only) or (202) 707-6100; TDD: (202) 707-0012; fax: (202) 707-1334; Email:

Final Edition of Format Integration

The 1995 edition of Format Integration and Its Effect on the USMARC Bibliographic Format is now available. This new edition is the final edition as 1995 marks the year when USMARC users plan to implement all remaining changes associated with format integration, a process that removes redundancies and inconsistencies from the USMARC Format for Bibliographic Data. Users of the USMARC bibliographic format should consider this publication as a guide to the format before and after format integration.

This publication shows the bibliographic format with all changes placed under the umbrella of format integration indicated. Data elements are highlighted graphically to show which are new, changed, obsolete, or deleted from the format. The publication also presents an overview of format integration: its background, a general model, and a description of the types of changes involved.

Format Integration and Its Effect on the USMARC Bibliographic Format, 1995 edition, is available from the Cataloging Distribution Service (inquire about price). It can be ordered from Library of Congress, Customer Services Section, Cataloging Distribution Service, P.O. Box 75720, Washington, DC 20541-5017; telephone: (800) 255-3666 (U.S. only) or (202) 707-6100; TDD: (202) 707-0012; fax: (202) 707-1334; Email:

LC Cataloging Newsline (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, Victoria Behrens, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, and David Williamson. Address editorial inquiries to the editor at the above address or (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at

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