Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 3, no. 7, ISSN 1066-8829, June 1995

Highlights for ALA Annual
New Team Leaders in Cataloging Directorate
Music Catalogers' Sabbaticals


Below are a few highlights from a briefing paper prepared for LC staff who will attend ALA Annual Conference in Chicago.


The LC exhibits booth is #612 and will feature demonstrations of the Library's Gopher server, LC MARVEL. Also available will be information about the National Digital Library Initiative, THOMAS, and LC publications.

Production (Books and Serials) FY 1995 YTD FY 1994 LC Full-Level Cataloging 103,350 188,039 Copy Cataloging 34,031 45,774 Minimal-Level Cataloging 25,708 45,600 Collection-Level Cataloging 304 396 TOTAL 163,393 279,809 ARL/AAU Cooperative Projects

The Library of Congress is participating in three projects sponsored by the American Association of Universities (AAU) and the Association of Research Libraries (ARL) that pursue a network- based, distributed program for coordinated development for foreign acquisitions. The Latin American Research Resources Pilot Project, the Japanese Scientific and Technical Information Demonstration Project, and the German Demonstration Project all seek to increase the coverage of and access to publications originating in these areas. The Library of Congress is leading the latter project. Use of digital information to further these aims is a key component of the projects.

Use of USMARC Resource Records

The USMARC bibliographic resource files being maintained at LC for staff use now contain more than 500,000 records. Several divisions are currently making use of these records and have increased productivity dramatically. The files contain records from a variety of sources including Italy, Spain, Germany, Latin America, Hungary, and Russia.

Although many of the bibliographic records do not come from national libraries, the basic bibliographic data have proven to be reliable for initial bibliographic control at LC. LC may soon begin to receive records from vendors for French, German, Dutch, Russian, and Armenian materials soon. Asian dealers have expressed an eagerness to provide this service as well, although the need for romanized data may be an obstacle.

CONSER (Cooperative Online Serials) Program

Developing guidelines for the cataloging of remote access serials has been the major focus for CONSER over the past few months. Module 31 of the CONSER Cataloging Manual was recently completed which sets forth guidelines and CONSER policies that will ensure standardized description of serials. The module, prepared by Melissa Beck (UCLA) with assistance from staff at LC, addresses what constitutes a serial in the remote environment, how many records to create, MARC tagging, and construction of field 856 (Electronic Location and Access). CONSER libraries have been active in suggesting modifications to the Library of Congress Rule Interpretations for Chapter 12, which will be distributed for comment in early summer.

Update 1 to the 1994 edition of the CONSER Editing Guide, to be available in early summer, contains the definition of the CONSER core record and fields that have been updated to reflect the policies for remote serials. Update 3 to the CONSER Cataloging Manual to be available mid-summer, contains the module on remote access serials and related pages. There are also plans to provide electronic access to this module.

NRMM Serials Conversion Project

This joint effort, sponsored by the Library of Congress, the Association of Research Libraries (ARL), Harvard University, and the New York Public Library, to convert retrospectively over 29,000 serial records for master negative microforms in the National Register of Microform Masters and contribute them to the CONSER database, began last fall. The records are entered into the OCLC database by staff at OCLC Retrocon under a contract with ARL. Staff in LC's Serial Record Division provided initial training and now carry out quality control and monitoring for the project.

National Serials Data Program (NSDP)

NSDP has continued its work on remote-access electronic serials and is participating in a Library of Congress pilot project to collect, catalog, and store electronic serials. NSDP has contributed about 200 titles to OCLC's project Building a Catalog of Internet-Accessible Materials.

United States Newspaper Project

In May, the National Endowment for the Humanities (NEH) announced new United States Newspaper Program (USNP) implementation awards to the Library of Michigan, the South Dakota State Historical Society, and the University of Tennessee. A planning grant was awarded to the District of Columbia Public Library, and awards were made to continuing projects in Delaware (the University of Delaware), Illinois (the University of Illinois at Urbana-Champaign and the Chicago Historical Society), and Rhode Island (the Rhode Island Historical Society). With current planning projects in the last two states, Oregon and Vermont, the program has funded projects in all fifty states and the District of Columbia. Projects have completed work in twenty-five states and two territories (Puerto Rico and the U.S. Virgin Islands). If NEH is able to continue funding at near-current levels, the program is expected to complete all its work by 2006.

The USNP Annual Meeting held at the Library of Congress April 24-26, 1995, was in part a celebration of accomplishing the involvement of all fifty states in the program. In the face of threats to the continued existence of NEH, participants have taken renewed pride in their accomplishments as part of a program that is recognized as a model of federal-state partnership (and with joint LC/NEH management, as a model of federal interagency partnership). Also at this year's meeting were eight members of the IFLA Newspapers Round Table, representing libraries in England, Wales, Canada, France, Finland, Germany, and Russia.

Overseas Operations/Cooperative Acquisitions Program

In response to the recent upheaval in Karachi, the Department of State has recommended that the Library of Congress Karachi Office be relocated to another city in Pakistan. An LC delegation consisting of the Director for Acquisitions and Support Services, Glen Zimmerman, the New Delhi Field Director, Lygia M. Ballantyne, and the future director of the Pakistan Office, James Armstrong, visited Pakistan to discuss the Library's options with the US Consulate and the US Embassy in Islamabad. Plans for moving the field office to Islamabad are underway.

Copy Cataloging

The Library continues to make substantial use of cataloging copy from external sources to help it meet its goal to process material more efficiently and more timely. This method of carrying out its processing tasks received a boost on March 6, when the Library and the labor organizations signed an agreement on the implementation of copy cataloging within the Cataloging Directorate. The signing was the culmination of a year's bargaining negotiations to bring about the introduction of copy cataloging functions to cataloging technicians. As technicians gain experience in this new undertaking, they will become independent in the routine aspects of copy cataloging and will need less frequently to refer items to catalogers for consultation. Technicians will limit referrals to records for books that lack an LC classification number, that contain subject heading strings that do not match the book, that contain descriptive access points for which there are not authoritative headings established, or that display other equally egregious errors. Thirteen technicians have received formal classroom training and have begun one-on-one training within the cataloging teams. A new group of technicians will be identified for another round of training before the fall.


The Armed Forces Radio and Television Service (AFRTS) Collection is approximately 125,000 unpublished 16-inch vinyl discs which will receive inventory level cataloging. AFRTS was a World War II radio program production and distribution agency with headquarters located at Los Angeles, California. It was established by the US Army's Special Service Division in 1942 and continued into the early 1960's. The programs comprised a variety of entertainment, from music to dramatic scripts.

Inventory records contain the following data, if appropriate: filing no. prefix, program number, part number, type of record, number of copies, condition, other number on disc, series title, selection number, individual title, personal and corporate added entries, performer note, and general note fields. Begun in mid- December, cumulative totals of inventory level cataloging as of mid-May are: 6,959 discs processed and 43,281 inventory records created with an average of approximately 9.1 inventory records created per disc. These records are being created in ALPHA4 amd will eventually reside in Cuadra STAR and be made available over the Internet.

Altshuler Project

The Library recently acquired the Altshuler Jazz Collection, one of the world's major collections of jazz, dance, and personality 78-rpm discs. It contains approximately 220,000 discs, more than all the Library's previous 78-rpm disc holdings. Over 70 LC staff members (working half time and rotating on three four- month shifts), one Junior Fellow and 5 temporary hires will process the collection by spring 1996. The final inventory of the Altshuler Collection will reside in a Cuadra STAR database planned to be accessible over the Internet.

Electronic CIP

The University of New Mexico Press, HarperCollins, University of South Carolina Press, University of Arizona Press, University of Tennessee Press, Utah State University Press, Association for Supervision and Curriculum Development, University of Texas Press, University of Illinois at Urbana-Champaign Press, Smithsonian Institution, Duquesne University Press, Sage Press, University of Central Arkansas, the National Academy of Sciences, Copper Canyon, and Brookings Institution are participating in the Electronic CIP project.

The Library of Congress is interested in any comments the library and publishing communities may have concerning the Electronic CIP project and would especially like to hear from publishers who would like to experiment with Electronic CIP. Please direct your comments and requests for further information about the experiment to John Celli, Chief, Cataloging in Publication Division, Washington, DC 20540 or call (202) 707-9797 or email [email protected] .

Cooperative Cataloging Initiatives

In the past year 28 new libraries joined the Program for Cooperative Cataloging (PCC) and began contributing to NACO. They are: Arizona State University, Auburn University, California Academy of Sciences, Concord Free Public Library, Dallas Public Library, Emory University, Huntington Library, National Archives Library, New York University, Notre Dame University, Oklahoma State University, Queens Borough Public Library, University of Alabama, University of California--Riverside, University of Illinois-- Chicago, University of Hawaii, University of Houston, University of Miami, University of Nebraska--Omaha, University of New Mexico, University of North Carolina--Chapel Hill, University of Oklahoma, University of Pennsylvania, University of Texas--Arlington, University of Virginia, University of Wisconsin--Madison, Vanderbilt University, and Virginia Polytechnic Institute and State University. Oxford University's Bodleian Library and the University of Newcastle, Australia, also received NACO training. The Program for Cooperative Cataloging intends to add more libraries in the next twelve months.

Funnel projects are one of the most efficient sources of contributions to the national authority file. In the past year two new funnel projects were initiated. The Hebraica Funnel Project, led by Brandeis University, coordinates the contribution of nine libraries specializing in the field of Judaica. North Dakota State University is coordinating the contributions of other libraries in that state. Two more funnel projects have been proposed for the coming year: the NACO Law Project for law libraries' contributions to the national authority file and an Africana SACO Funnel Project for subject heading proposals in the field of African studies.

During the first half of FY95, NACO participants added 44,684 new name authority records, which surpasses last year's midpoint total by 17%. Series authority record contributions continue to expand at an even greater rate. 1,786 new series authority records were contributed, an increase of 30% over last year. Subject Authority Cooperative Program (SACO) participants added 873 new subject headings to LCSH. This total for the first six months of FY95 almost equals that for the entire twelve months of FY94. The ten current National Coordinated Cataloging Program (NCCP) libraries together with the National Library of Medicine (NLM) and the Government Printing Office (GPO) produced 4,362 new bibliographic records.

With the dramatic increase in the number of new libraries joining the PCC, the Library has decided to utilize the talents and skills of current participants to provide training to new members. To that end, the Cooperative Cataloging Teams presented a course entitled "Training the NACO Trainer" to eleven librarians from participating institutions. Staff of the Cataloging Policy and Support Office and the Technical Processing and Automation Instruction Office served as instructors for the course. These new trainers will augment the number of experienced LC staff who are capable of providing NACO training.

Representatives of the Library of Congress, the British Library (BL), and the National Library of Canada (NLC) met last November to discuss the future alignment of CANMARC, UKMARC, and USMARC into a common MARC format. Among the advantages foreseen by these representatives is the potential to reduce the cost of cataloging by facilitating record exchange and to improve other library functions such as international cross-catalog searching and acquisitions activities. The three national libraries plan to consult with their constituents and analyze the cost and impact of any changes as they continue to meet. LC is engaged in ongoing discussions with NLC and the BL on the convergence of cataloging policies. Both of these efforts are intended to align the cataloging practices of these national libraries and thereby facilitate the exchange of cataloging data in their respective countries and beyond. MARBI Discussion Paper no. 90, "MARC Format Alignment," will be discussed at the MARBI meeting, June 26, 2:00- 5:30 p.m., Hyatt Regency Hotel, Columbia Room E/F.

PCC Executive Council

The PCC Executive Council began approving new applications for PCC membership in March 1995. The Program for Cooperative Cataloging welcomes new members. In its role as Secretariat to the PCC Executive Council, the Library of Congress is glad to accept these applications. For more information on the Program for Cooperative Cataloging, NACO, SACO, and BIBCO, libraries may contact Ann Della Porta, Cooperative Cataloging Team Leader, Regional and Cooperative Cataloging Division, Library of Congress, Washington, DC 20540-4383 (Internet: [email protected]).

Decimal Classification Division

Cooperation with the British Library to capitalize on its Dewey number assignments is a Division goal; experiments with records available through BLAISE, the British Library's online service, are being conducted.

Two ALA subcommittees on Dewey are providing input to the division in key areas. The Abridged Edition 13 review committee is advising on the numbers to appear in the abridgment to be published in 1997; and the committee reviewing the division's classification priorities is assembling responses to present later this summer in its report of ALA's recommendations.

Online Library of Congress Classification

Twenty-nine of the LC Classification schedules have now been converted to the USMARC classification format. Conversion of the remaining 9 is expected to be complete by the Fall of 1995. New printed editions are being published as each schedule is thoroughly proofread and reviewed. The new edition of class H, Social Sciences, was published in late 1994. The new edition of R, Medicine, is now in press and will be available soon. E-F, History: America; J, Political Science; L, Education; T, Technology; and Z, Bibliography and Library Science are next in line to be issued in new editions.

Shelflisting Task Group

The Associate Librarian for Collections Services formed a group to study the feasibility of automating shelflisting operations. The group's final report, which is under review for budget implications, recommends automating shelflisting functions, specifically call number assignments, inventory control, and recording of holdings information.


ALCTS Preconference on AACR 2000. June 22, 8:00 a.m.-5:30 p.m., McCormick Place Complex, Room E353A & B. "AACR and Authority Control": Barbara Tillett.

OCLC/ACIG Program on Authority Control "The Future is Now: Reconciling Change and Continuity in Authority Control" June 23, 2:00-5:00 p.m., Chicago Hilton and Towers, Continental Ballroom C. Panel speaker: Barbara Tillett.

ALCTS Cataloging and Classification Research Discussion Group. June 24, 11:30 am to 12:30 p.m., McCormick Place Complex, Room E265. Update on Text Capture and Electronic Conversion programs: David Williamson.

ALCTS Computer Files Discussion Group. June 24, 11:30 a.m.-12:30 p.m., Hyatt Regency, Columbus A. Topic: Issues in Cataloging Remote Access Serials. Discussion leader: Regina Reynolds.

MARC Format Interest Group, USMARC Format for Classification: Not Just a Catalogers' Tool." June 24, 2:00-4:00 p.m., McCormick Place Complex, E259. Speaker: Mary Kay Pietris.

CCS Committee on Cataloging: African and Asian Materials. June 25, 9:30-11:00 a.m., Hyatt Regency Hotel, Skyway 272. LC report: Barbara Tillett.

ALCTS Computer Files Discussion Group. June 25, 9:30 a.m.-12:30 p.m., McCormick Place Complex, Room E265. CONSER report: Regina Reynolds. LC report: Norma Hendrickson. IFLA report: John Byrum. Speaker on URLs: Rebecca Guenther.

LITA/ALCTS Authority Control Interest Group. June 25, 2:00- 5:30 p.m., McCormick Place Complex, Room N228. Panel member: Barbara Tillett.

RASD/MOPSS/Catalog Use Committee program "Crisis in Subject Cataloging and Retrieval." June 25, 2:00-5:00 p.m., McCormick Place Complex, E152. "Cataloging and Reference Work": Thomas Mann.

ALCTS/CCS Cataloging of Children's Materials Committee. June 25, 2:00-5:30 p.m., Hotel Intercontinental, Americas Ballroom West. LC report: Jane Marton.

LC-Cooperative Cataloging Discussion Group. June 25, 7:00-9:00 p.m., Chicago Hilton & Towers, Continental Ballroom C.

Overseas Operations Cooperative Acquisitions Program Participants' Meeting. June 25, 1995, 7:00 p.m., Palmer House, Parlor F.

ALCTS Serials Section Committee to Study Serials Cataloging. June 26, 2:00 p.m.-4:00 p.m., Palmer House, Crystal Room. LC report: Regina Reynolds.

CCS Committee on Cataloging: African and Asian Materials. June 26, 2:00-4:00 p.m., McCormick Place Complex, Room E260. RCCD report: John Byrum.


The Cataloging Directorate has recently filled four vacancies for team leader positions. Lenore Bell has been appointed team leader of the Hebraica Team, Regional and Cooperative Cataloging Division; she had been a senior cataloger on the team since the 1992 reorganization. Ann Della Porta is the new leader of the Cooperative Cataloging Team, Regional and Cooperative Cataloging Division; she was formerly senior cooperative cataloger and acting Coop Team Leader. Thomas Imhoof is the team leader of the Germanic and Scandinavian Languages Team, Social Sciences Cataloging Division; he had worked as a senior cataloger on the team since 1992 and served details as its acting team leader. In the Special Materials Cataloging Division, Gerald Wager was appointed team leader of the Rare Book Team, and Anthony Gonzales is the new leader of the NUCMC Team, both effective June 11. Mr. Wager was formerly assigned to the Coop Teams as a senior cooperative cataloger and had served as acting team leader there. Mr. Gonzales has been a cataloger for the National Union Catalog of Manuscript Collections since 1987.

Music Catalogers' Sabbaticals

The Special Materials Cataloging Division is offering sabbaticals to music librarians to assist with sound recording arrearage reduction and to receive instruction in cataloging sound recordings. Up to three sabbaticals will be offered simultaneously.

Participants must have an MLS degree, significant academic music training, and some cataloging experience, perferably in music. Each sabbatical will normally last three to six months. Applicants should send a curriculum vitae or complete resume and at least two references to: Susan H. Vita, Chief, Special Materials Cataloging Division, Library of Congress, Washington, D.C. 20540- 4370. Applicants should indicate on their applications the time frame they are available. For further information, contact Deta S. Davis (telephone: (202) 707-5259; Internet: [email protected] ).

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Rebecca Guenther, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, Susan Toulmin, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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