LC CATALOGING NEWSLINE

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 3, no. 13 ISSN 1066-8829 December 1995

CONTENTS

Personnel
Highlights of Fiscal Year 1995
International News
Format Integration Test Records
NUCMC Home Page
CONSER Policy Committee
Decimal Classification Editorial Policy Committee
Classification Plus

PERSONNEL

Thompson Yee has been appointed assistant chief of the Cataloging Policy and Support Office (CPSO); he was formerly team leader of the Religion, Philosophy, and Psychology Team, Social Sciences Cataloging Division. Mr. Yee started at the Library of Congress in 1974 as an intern. Following this program, he worked with Chinese materials in the Asian Materials Section, Subject Cataloging Division, as a subject cataloging policy specialist in the Office of the Principal Cataloger, Subject Cataloging Division, and as the automated operations coordinator, Subject Cataloging Division. He was selected as team leader of the Religion, Philosophy, and Psychology Team, first of the Whole Book Cataloging Project and later absorbed at the Cataloging Directorate reorganization into the Social Sciences Cataloging Division. Mr. Yee comes to CPSO with strong administrative skills and considerable expertise in subject cataloging policy.


HIGHLIGHTS OF FISCAL YEAR 1995

This is the first in a series of articles intending to relate highlights from the annual reports that were prepared by divisions whose staff are largely engaged in cataloging activities at the Library. These reports cover fiscal year 95, which began October 1, 1994, and concluded September 30, 1995.

Cataloging in Publication Division

Despite staffing shortages in a number of key areas throughout the fiscal year, the CIP Division's accomplishments for the year were considerable. The division provided CIP data for 49,557 titles; recorded an average throughput time of 5.5 work days with 94 percent processed in ten days or less; updated 24,995 CIP records to full book records based on the published books--approximately 50 percent of all CIP titles thus updated by the library for this fiscal year; searched 191,899 books; completed the phase-in which reinstated the provision of juvenile summaries for all nonfiction juvenile titles; downloaded 9,480 OCLC records to facilitate copy cataloging for published books without CIP data; and, preassigned Library of Congress Card Numbers to 20,262 forthcoming titles.

The Electronic CIP Group completed the Electronic CIP Functions and Features Document (the principal document guiding development of the ECIP project); made significant progress in developing the publisher module of the ECIP system; enlisted twenty new publishers to participate in the ECIP experiment bringing the total number of ECIP participants to twenty-six; and, surveyed (with positive results) CIP publishers to gauge their ability to participate in ECIP.

Division staff working with APLO and ITS staff developed automated applications to measure processing time for both book cataloging and CIP cataloging as well as an application to alert catalogers of CIP records in process for an excessive, or potentially excessive, length of time.

The division conducted a successful CIP Publishers Workshop in February, providing CIP staff the opportunity to inform publishers of current CIP practices and to answer a host of CIP related questions.

Decimal Classification Division

During fiscal year 1995, the Decimal Classification Division editors completed the intellectual work on Dewey Decimal Classification, edition 21, to be published by OCLC Forest Press in four volumes in July 1996. The team then undertook its next assignment: editing the complete edition's schedules and tables toward publication of one-volume Abridged Edition 13, which will be issued in mid-1997.

Staff classified 114,588 items, approximating the production total achieved the previous fiscal year.

Serial Record Division

Serial Record Division gained cataloging efficiencies by means of more Bibliographic Work Stations and by using the Text Capture and Electronic Conversion (TCEC) program to create serial location records from bibliographic records. Division reorganization plans moved forward as focus groups and task forces completed their work.

In response to continued requests from the law library community, a decision was made to change treatment policy and to recatalog approximately 200 titles published by Shepard's-McGraw Hill as serials. At the end of FY 95, most of the state citation publications had been recataloged.

Work continued on several arrearage projects including cataloging of a backlog of "review before bind" titles, and cataloging of Thai serials, comic books, Amharic serials and the Pulp Fiction Collection.

As part of Serial Record Division's participation in the Association of Research Libraries-sponsored conversion of serial records in the National Register of Microform Masters, LC staff have been involved in both quality control of records input by OCLC's conversion staff (the contractor for the project) and preparation of LC's microform master reports.

Division catalogers also created LC catalog records for the titles in LC's Electronic Journals Pilot Project. The National Serials Data Program (NSDP) experienced an upsurge in requests to assign ISSNs to online serials.

With current planning projects in the last two states (Oregon and Vermont), the U.S. Newspaper Program has funded projects in all fifty states and the District of Columbia. Work was completed in Indiana and Massachusetts during FY 1995, bringing the total of completed projects to twenty-seven states and two territories. USNP participants continue work on three special projects: a thesaurus of genre terms for use in newspaper catalog records; a module on newspaper cataloging for the CONSER Cataloging Manual, and a USNP Preservation Microfilming Manual.


INTERNATIONAL NEWS

Germany

Barbara Tillett, chief, Cataloging Policy and Support Office, represented LC at a meeting sponsored by OCLC of librarians from the universities of Heidelberg and Goettingen, to discuss differences in cataloging rules between Regeln fuer die alphabetische Katalogizierung (RAK) and AACR2. In addition the group planned a research project to examine the feasibility of German libraries using bibliographic records based on the Anglo- American Cataloguing Rules. OCLC will in part subsidize the research. The sample records for preliminary analysis were drawn from OCLC's database.

The German librarians were particularly interested in LC's rule interpretations and the possibility of using LC records in their retrospective conversion projects. Among the cataloging practices that were discussed were:

1) The importance the Germans ascribe to physical item description, especially for the individual volumes of multi-volume works, because their libraries have closed stacks;

2) The different transliteration systems used by the German and by U.S. libraries, so that the German libraries cannot use uniform titles or transliterated titles for non-roman materials. In the absence of any possibility of one-to-one mapping from one system's practice to the other's, non-roman records will not be included in the research project.

A detailed comparison of RAK and AACR2 will be done next spring. Though LC's participation in that work is not yet assured, LC will continue to pursue the possibility of implementing the USMARC Authorities Format capability of including 7XX fields for other authorized forms of names/titles/series; that would open up the authority files to international usage and machine-manipulation across systems that use different cataloging rules for forms of headings. With implementation of a 7XX subfield code to identify the source rules or system, authority records for the same entities could be linked while the cross reference structures for each language, culture, or cataloging standard could be preserved. Linking would also allow machine flipping of headings from non- AACR2 to AACR2 forms and vice versa, as needed for users of shared records.

Australia

At the invitation of the Australian Library and Information Association, Barbara Tillett delivered the keynote address at the biennial National Cataloging Conference in Canberra and again at state library association meetings in five other Australian cities. In Canberra, she also participated in a pre-conference seminar on the future of cataloging rules and on a panel that summarized the proceedings of the conference upon its conclusion.

Speaking on "Cataloguing Rules and Conceptual Models for the Electronic Environment," she found support among conferees for 1) reviewing cataloging rules and adjusting the focus to make clear that works contained in physical containers are being cataloged; this reflected 2) preferring content over carrier, although the physical item is used to extrapolate information that is generalized to all copies of a physical manifestation, and 3) tying bibliographic records to access control records for works, persons, topics, etc., and to item records for inventory control of physical pieces.

In conjunction with its development with the National Library of New Zealand of an Oracle-based bibliographic utility to replace the Australian Bibliographic Network, the National Library of Australia expressed its desire that LC provide records for subject subdivisions.


FORMAT INTEGRATION TEST RECORDS

The Cataloging Distribution Service is preparing a test file of USMARC records containing format-integrated variable control fields 006 (linking field) and 008 (fixed-length data elements). Some of the records may also contain new values in the leader. The file consists of approximately 100 records for books, music, and visual materials as well as preliminary cataloging records from APIF, the MUMS (Multiple Use MARC System) in-process file for print monographs. The test file will not include serial records. CDS expects to make the test file available at no charge from the Library of Congress anonymous FTP site or on diskette by mid- December 1995.


NUCMC HOME PAGE

The NUCMC Team's World Wide Web page is available to researchers (http://www.loc.gov/coll/nucmc/). The page provides access to the many online resources currently available that pertain to the holdings of archives and manuscript repositories in the United States and its territories and to the work of archivists. There are links to NUCMC resources; Library of Congress resources that would be of particular interest to the archival and manuscript community; resources of other libraries, archives, and manuscript repositories; archival societies; archival education; listservs and usenet groups; grants and employment opportunities; and preservation.

The home page fulfills NUCMC's longstanding mission of describing and making available the resources of archival and manuscript repositories. NUCMC Web page usage statistics for the month of November to date show almost 4,000 transactions.


CONSER POLICY COMMITTEE

In what was billed as a "mini-retreat," members of the CONSER Policy Committee met at the Library of Congress, November 2-3, to review the program's membership and governance structure and to discuss strategies for dealing with electronic serials. Reports were presented by two ad hoc task groups, one on membership and one on governance, and by the CONSER Task Force on Electronic Resources. The meeting was chaired by Sue Phillips (University of Texas at Austin).

A new membership level--CONSER enhance--was approved. Enhance members will add specific data to and/or maintain CONSER and non- CONSER records on OCLC. Initially, each CONSER enhance institution will work with a CONSER participant in a mentoring relationship. Policy members also agreed to expand the associate membership level to include project-based members. At least one institution in the project would have to join CONSER and would serve as the coordinating institution. Members also agreed that new membership should target specific subject or language contributions, but that the program should remain open to new members at all levels.

No major changes were made to the governance structure, but a new focus will be given to the advisory structure. Using email and At Large meetings at ALA, CONSER can take advantage of the advice of many experts in addition to those within the program. The group agreed to expand the role of the chair by electing a chair-elect one year prior to the two year term and Brian Schottlaender (UCLA) was elected.

There are no easy answers to many of the questions facing us all in the electronic environment. In discussing specific recommendations regarding digital reproductions, use of field 856, and the definition of a "serial," it was clear that CONSER must continue working with others who are also grappling with these issues. The committee agreed that the focus of the program should continue to be the creation of metadata (i.e., bibliographic records, TEI headers, or other data about a work) and that the work of providing access to and archiving of electronic serials should be left to others.

New initiatives for 1996 will include the batch loading of original CONSER records and investigating how to make better use of foreign bibliographic databases. Harvard University will be the first to experiment with batch loading, which will be an important new direction for CONSER. Use of foreign databases as resource files will be discussed at the CONSER Operations meeting in May.


DECIMAL CLASSIFICATION EDITORIAL POLICY COMMITTEE

The Decimal Classification Editorial Policy Committee (EPC) held its 106th meeting at the Capitol Hill Suites Hotel, Washington, D.C., on November 15-17. At the meeting the committee focused its attention on the contents of Abridged Edition 13, to be published in mid-1997, one year after unabridged Edition 21 is issued. Exhibits on the first half of the abridgment, including Tables 1 and 4 and most of the schedules covering 000-599, were approved. EPC also initiated discussion on Edition 22 by considering the first of a series of background papers, prepared by committee members, that bear on fundamental issues affecting the Dewey Decimal Classification as it moves further into the electronic age. The paper discussed at EPC 106 concerned the concept of literary warrant and its evolving reinterpretation. Meeting 106 marked the final EPC gathering for the outgoing chair, Joanne Anderson, San Diego Public Library. David Balatti, National Library of Canada, will be the EPC chair for the period through 1997.


CLASSIFICATION PLUS

The Library of Congress is putting the finishing touches on Classification Plus, a new automated cataloging tool. The Cataloging Distribution Service will demonstrate Classification Plus in a special presentation at the American Library Association Midwinter Meeting, January 20-22, 1996, in San Antonio, Texas. Classification Plus is a full-text, Windows-based CD-ROM product combining Library of Congress Classification and the Library of Congress Subject Headings, two of the most popular and most heavily used LC cataloging products. Both publications--the subject headings and the classification schedules--will be published on a single CD-ROM disc.

Driving Classification Plus is the same Folio software used in the companion product Cataloger's Desktop. With Classification Plus users can follow hypertext links between files, view headings in an expandable hierarchical display, and construct complex query searches using boolean, keyword, phrase, wild card, truncated, and proximity searching. Users will also be able to access LCSH and the classification schedules through the Windows interface along with their other computer applications. Finally, Classification Plus can be used on either a single-user workstation or on a local area network (LAN).

Classification Plus will be available as an annual subscription with quarterly issues. The first issue, expected in early 1996, will include the entire Library of Congress Subject Headings plus the following six classification schedules: H (Social Sciences), R (Medicine), L (Education), E-F (American History), T (Technology), and Z (Library Science). Additional schedules will be added during the subscription year as they become available.

For further information on the price and availability of Classification Plus, contact Customer Services Section, Cataloging Distribution Service, Library of Congress, P.O. Box 75720, Washington, DC 20013-5720. Telephone 1-800-255-3666 (U.S. only) or (202) 707-6100. Fax: (202) 707-1334. TDD: (202) 707-0012. Internet: cdsinfo@mail.loc.gov


LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Rebecca Guenther, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, Susan Toulmin, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202)707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov.

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