LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 4, no. 7, ISSN 1066-8829, May 1996


Contents

BIBCO at the Core-Level

International Cooperative Program Reaches Out to Three Continents

BL/LC Cataloging Policy Convergence Agreement

CONSER Operations Committee Meeting, May 1996

National Library of Russia Meeting on Cataloging

IFLA Meeting on ISADN

ODE2 Loads Name and Series Authority Records

Classification Plus

Daily FTP for MARC Distribution Service "Books All" File

New Editions of LC Classification Schedules


BIBCO at the Core-Level

The Program for Cooperative Cataloging (PCC) announces the receipt of BIBCO records that use the newly defined standards for the core-level bibliographic record. BIBCO is one of three components that comprise the PCC and represents the bibliographic contributions to the program. These bibliographic records are fully supported by authority work by libraries participating in the NACO and SACO programs. BIBCO is a program for creating bibliographic records that parallels NACO and replaces the original National Coordinated Cataloging Program (NCCP).

The core-level record standards include fully coded fixed fields, ISBN when available, classification number from a recognized scheme, main entry, title and physical description area, simplified notes, at least 1 or 2 subject headings, any necessary added entries or added title access, and series if present. (For further information on the core-level record standards, see the PCC home page (http://lcweb.loc.gov/catdir/pcc/corebook.html).

Since the inauguration of BIBCO in March 1996, 396 full-level bibliographic records and 193 core-level bibliographic records have already been contributed. In addition 122 existing copy cataloging records have been upgraded to full-level, and 8 have been upgraded to core-level. The PCC projects that 15,000 records will be created during this first year.


International Cooperative Program Reaches Out to Three Continents

M. Mazvydas National Library of Lithuania is the first national library in Central and Eastern Europe to join SACO, the Subject Authority Cooperative Program for contribution of subject proposals to LCSH. The library will begin its participation by sending geographic subject headings in the vernacular for parks, reserves, and streets to LC for inclusion in LCSH. The library has become a leader in the library community in Central and Eastern Europe. In 1994 it published the first Lithuanian edition of LCSH (Lietuvos Nacionalines Martyno Mazvydo bibliotekos rubrikynas) and the Subject Cataloging Methodology (Dalykinimo Metodika).

Wurzweiler Central Library of Bar Ilan University (Israel), a frequent correspondent with LC and the Cooperative Cataloging Team on subject usage, is translating LCSH into Hebrew.

The South African State Library in Pretoria has initiated discussions with LC about subject headings related to South Africa.

The Library of Congress is optimistic that a consulting relationship with the library and other South African libraries will develop from these discussions. In April, Hester Marais from the University of South Africa Library met with staff from the Cataloging Policy and Support Office and the Cooperative Cataloging Team to discuss authority control and potential collaboration in the exchange of authority data. Peter Lor, director at the State Library, met with staff of the Cataloging Policy and Support Office to discuss application of LCSH and cooperative cataloging programs.


BL/LC Cataloging Policy Convergence Agreement

The facilitation of the international exchange of bibliographic and authority records reached another significant milestone on February 26, 1996, when officials of the Library of Congress and the British Library signed a Memorandum of Agreement on Convergence of Cataloguing Policy. The memorandum puts into effect the provisions of an accompanying document, Cataloguing Policy Convergence Agreement, that is the result of nearly three years of discussions and negotiations between staff at the BL and LC aimed at aligning cataloging practices between the two institutions. LC's working group for this initiative was chaired by John Byrum, chief, Regional and Cooperative Cataloging Division.

LC and BL staff regularly communicate by electronic mail and visits of key personnel. The libraries have reached agreement on a common interpretation of AACR2 with regard to the formulation of access points for most names, and they continue to work toward agreement in such areas as romanization of non-roman scripts, use of "Dept." (LC) or "Department" (BL), and differences between USMARC and UKMARC.

The BL has mounted LC/NACO authority files on its system and soon will begin to make use of existing headings where agreement on practice has been reached. The BL will also contribute new and changed headings to the shared authority files.

In January 1995 BL staff officially reinstated assigning Library of Congress subject headings to most BNBMARC records for monographs. They have also joined SACO and regularly submit subject proposals.


CONSER Operations Committee Meeting, May 1996

The annual meeting of the CONSER Operations Committee was held on May 2-3 at the Library of Congress. Jean Hirons, acting CONSER coordinator, chaired the meeting and was assisted by Bill Anderson, CONSER specialist. Three major topics were addressed: conference publications, AACR review, and electronic serials.

A draft Library of Congress rule interpretation 12.0A was discussed that offers clear guidelines for cataloging a conference publication as either a serial or a monograph. These guidelines are intended to facilitate decision-making, increase access for conferences, and allow for effective serial treatment. The review of AACR focused on rules for successive entry with a view towards fewer records for ongoing publications. Groups within the CONSER AACR Review Task Force addressed title changes, records created because of changes to the main entry, and new records dictated by serial renumbering. The review is being conducted in anticipation of a proposed international conference on the principles of AACR.

Several sessions were devoted to electronic serials. A general overview of Internet publishing developments was followed by a presentation of several kinds of online versions of print serials and their cataloging. A discussion of "seriality" and Internet resources preceded a session on a number of more specific cataloging questions concerning e-serials.


National Library of Russia Meeting on Cataloging

A meeting at the National Library of Russia took place April 29-30 in St. Petersburg for the purpose of comparing cataloging rules, examining the MARC formats, and developing research projects. Sponsored by OCLC, the meeting brought together experts from the U.S., Germany, and Russia in the interest of furthering international cooperation in cataloging. LC was represented by Cataloging Policy and Support Office chief, Barbara Tillett, who participated in discussions and gave a presentation on AACR2, LCRIs, and LC's cooperative programs. There were also presentations on the German cataloging rules (Regeln fuer die Alphabetische Katalogisierung), OCLC's REUSE project, the history of Russian cataloging rules and practices, and projects underway in Russia to develop a MARC format, an Internet connection for libraries, and a center for cooperative cataloging.

Further work for the near future will include translation of AACR2 into Russian and of the Russian rules into English so that rule-by-rule comparisons can be made, examination by German and Russian librarians of the ALA/LC romanization tables, comparison of Russian bibliographic records with records in OCLC, and monitoring by the Russian librarians of discussions about the possible international harmonization of MARC formats so that separate national versions no longer need to be written.


IFLA Meeting on ISADN

In a meeting on a possible International Standard Authority Data Number (ISADN) convened by IFLA in London on May 3, participants established the IFLA Working Group on Transnational Exchange of Authority Data with Barbara Tillett as chair. Discussions examined the pros and cons of an intelligent number for an ISADN, centralized or decentralized control of the assignment of ISADNs, and whether national authority files should be made available free or for a fee. There were also reports of various current projects, such as one by five European Union countries to exchange a subset of records from their respective authority files to test the need to exchange authority data.

Meeting participants agreed that ISADNs would be useful for individual, family, corporate, jurisdiction, and conference names, and for uniform titles, including name/title combinations. However, they are not desirable for subjects, series (which already have ISSNs), or classification.

The working group will develop a set of essential data elements for an internationally shared resource authority record. Their preliminary list will be presented at IFLA's Beijing meeting in August, and they hope to have a draft document to send to the Permanent UNIMARC Committee by the end of the year.


ODE2 Loads Name and Series Authority Records

The Overseas Operations Division recently initiated a procedure that allows name and series authority records created in the Library's six field offices to be loaded directly into LC's name authority file. These records, which previously had to be rekeyed at LC, are loaded automatically utilizing the Overseas Data Entry phase 2 system (ODE2). This ensures a more timely availability of the data to LC catalogers and other users. An earlier release of ODE2 loads book records, created in the Library's six field offices, directly into the Library's books file.

The field offices began creating name and series authority MARC records in 1994. However, this procedure was not initiated until March 1996 because of delays in systems development at LC. In summer 1995, a test file of 3,500 records was created. When the file was actually loaded in March several thousand additional records had been created. All records are now loaded and available online. As new records are received, they are immediately processed.

For more information about this topic, see a related, longer article on ODE2 on the LC web site (http://lcweb.loc.gov/catdir/odenar.html).


Classification Plus

Classification Plus is a Windows-based, CD-ROM product containing the full text of Library of Congress Classification Schedules and Library of Congress Subject Headings (LCSH). The first issue includes seven classification schedules (E-F, H, J, L, R, T, and Z) as well as the complete LCSH current through December 1995. Other schedules will be added as they become available. Each quarter subscribers receive an updated version of all publications in the product and any new classification schedules published that quarter.

Classification Plus uses the same Folio software found on Cataloger's Desktop. Users can follow hypertext links within and between files, view headings in an expandable hierarchical display, and construct complex queries. Classification Plus is LAN-friendly and can be copied from the CD-ROM onto a server.

The single-user base subscription price for four cumulative issues is $410 in North America and $415 outside North America. Each additional user is $16. A discount is offered if both Classification Plus and Cataloger's Desktop are purchased.

A demonstration version of Classification Plus and Cataloger's Desktop is available through the Internet. Use Internet's anonymous FTP function to connect to ftp.loc.gov (user name: anonymous; password: your email address). Change to directory pub/cds/deskclas and download all files in the directory. Print the WordPerfect file cdinfo.wp5 for further instructions.

To order, or to request the demonstration version on CD-ROM, contact: Library of Congress, Cataloging Distribution Service, Customer Services Section, Washington, D.C. 20541-5017. Tel: 1-800-255-3666 (U.S. only) or 202-707-6100; Fax: 202-707-1334; E-mail: cdsinfo@mail.loc.gov


Daily FTP for MARC Distribution Service "Books All" File

The Cataloging Distribution Service has just introduced a daily Internet FTP pick-up option for the MARC Distribution Service (MDS) "Books All" file. For an additional $3,000 a year, bibliographic utilities, commercial vendors, and libraries subscribing to the MDS Complete or MDS Books All service have the option of picking up the latest LC "Books All" records daily through Internet file transfer. Subscribers may switch from the current weekly frequency to the daily option at any point during the subscription year. A technical information packet and order form are available from LC's Cataloging Distribution Service (see above).


New Editions of LC Classification Schedules

New editions (1995) of the following Library of Congress Classification schedules are available from the Cataloging Distribution Service: E-F (History: America) $36 in North America/$46 outside North America; J (Political Science) $34 in North America/$39 outside North America; L (Education) $34 in North America/$39 outside North America; R (Medicine) $34 in North America/$35 outside North America; T (Technology) $36 North America/$46 outside North America; and Z (Bibliography and Library Science) $34 in North America/$39 outside North America. To order, see above.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov

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