LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 4, No. 11, ISSN 1066-8829, September 1996


Business and Economic Resources Online (BeOnline)
OCLC/LC Fiction Project
RLIN for Windows
Cataloging Distribution Service

Business and Economic Resources Online (BEONLINE)

The Library of Congress has initiated the Business and Economic Resources Online (BeOnline) pilot project to address the many challenges it faces in identifying, selecting, and providing bibliographic and direct access to electronic works remotely available on the Internet. The BeOnline project is intended to serve as a model and catalyst for establishing the cost-benefits of providing access to remotely stored electronic resources and developing approaches to enable Library users to benefit from improved access to Internet resources. This access is intended to supplement access to materials physically held by the Library.

The anticipated benefits of BeOnline are that it will provide researchers and staff with access to selected business and economic Internet resources by allowing users to browse LC catalogs for items held in the traditional sense by the Library as well as for items that LC will point to through an online link to a remote site. Materials will be evaluated and selected, and those of highest research value will be supplied with LC classification and subject headings. The nature of the Internet will enable access to materials of much greater currency than the Library can otherwise provide, a benefit to researchers in the dynamic fields of business and economics. The controlled search vocabulary of Library of Congress Subject Headings will result in a much greater retrieval precision than is currently available with Internet search engines.

Library staff in both public and technical services areas will benefit from the project's training in locating and evaluating Internet materials, identifying equipment needs, determining workflow procedures, and providing experience in cataloging a wide range of Internet materials. BeOnline will also allow LC to explore the usefulness of annotating records to inform users of various formats of an item.

In addition, the project intends to address issues identified below that arose during discussions held during the "Organizing the Global Digital Library" conference held in December 1995.

  1. What tools need to be developed to allow for the integration of existing MARC-based records with networked information?
  2. What criteria will enable LC to determine which digital resources warrant bibliographic control and access?
  3. Are the traditional cataloging tools (e.g. AACR2, LCSH, LCC, Dewey) adequate for describing digital resources and integrating such descriptions with those that identify and provide access to conventional materials?
  4. If varying levels of description and access are appropriate, what is the best data set for each level defined?
  5. Are there affordable mechanisms to deal with the problem of URLs that change?
  6. What are the most cost-effective methods for cataloging remote access digital materials? Which methods work best for listing resources that are not selected for cataloging?

A team of LC staff members, headed by John Byrum, Regional and Cooperative Cataloging Division, project manager, and Allene Hayes, Special Materials Cataloging Division, project leader, is currently being formed. With representatives from selection, reference, cataloging, and other areas within the Library, the team will develop selection and cataloging policies. The initial phase of BeOnline, covering June through October 1996, focuses on formulation of a detailed action plan. The second phase, November- December 1996, will focus on implementation of the action plan. The final phase will be devoted to analysis of the results and development of conclusions and recommendations for the future. For further information on the BeOnline pilot project, contact Mr. Byrum at [email protected] or Ms. Hayes at [email protected]


Below is a summary of the revised instruction sheet H 1520, Databases, that will appear in the fifth edition of Subject Cataloging Manual: Subject Headings to be published and implemented this fall.

Definition of the term "database": A database is a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. The data are encoded, and each file is designed with a high-level structure for accepting, storing, and providing information on demand. Typically, there is a set of definitions for the database that describes its various data elements and a set of codes to identify each element. The database may include the database management software that created the file, or it may include only the data.

For a database that meets this definition, the form subdivision --Databases is free-floating under topical headings. Serially issued databases (for which subject assignment practice is governed by H 1520 and not H 1580.5, Electronic serials) should not be further subdivided by --Periodicals.

For catalogers who do not or cannot load files when cataloging them, there are three criteria for judging when --Databases should be used: 1) the item presents itself as a database; 2) accompanying information describes the data elements and their coding and structure; and 3) accompanying information describes the file as containing specific data elements that would lend themselves to discrete coding. Otherwise, the subdivision is inappropriate.

The subdivision --Databases should not be used for reference- type computer files such as directories, bibliographies, catalogs, dictionaries, encyclopedias, and indexes; for computer files of textual materials such as articles or literary works; or for collections of data files not meant to be manipulated by database management software.

Subject heading practice for the three categories of works about databases is also addressed in the revised instruction sheet. Works about databases in general are assigned topical headings such as Databases or Relational databases. Works about databases on a particular subject take the subdivision --Databases under the appropriate topical headings. Works about a particular database are assigned the name-title or uniform title for the database being discussed, as well as the same topical headings as those appropriate to the database itself.

OCLC/LC Fiction Project

The OCLC/LC Fiction Project is a cooperative venture of the Library of Congress, OCLC, and six U.S. academic and public libraries to provide subject access to works of fiction by adding subject and genre headings to LC bibliographic records. Fiction Project participants may choose to submit subject proposals to LC through OCLC for fictitious characters, imaginary places, and other types of headings found in works of fiction.

Since the inception of the OCLC/LC Fiction Project in 1991, participants have enriched over 14,000 bibliographic records. Over 900 new and changed subject headings have been approved and added to LCSH.

The Fiction Project has served as a test of the implementation of Guidelines on Subject Access to Individual Works of Fiction, Drama, etc., published by ALA in 1990. In USMARC 655 $2, the value gsafd refers to this form/genre list.

An ALA/ALCTS/CCS/SAC subcommittee is currently revising the original guidelines. MARBI proposal 95-11 defines the X55 fields for the MARC authority format (URL:

For further information, please contact

Linda Gabel
OCLC, Inc.
6565 Frantz Road
Dublin, Ohio 43017-3395
(800) 848-5878
[email protected]

Pat Thomas
Stockton-San Joaquin County Public Library
605 North El Dorado Street
Stockton, Calif. 95202
(209) 937-8306
[email protected]

Ann Della Porta
Library of Congress
Washington, D.C. 20540-4380
(202) 707-7920
[email protected]

RLIN for Windows

The Regional and Cooperative Cataloging Division has implemented the use of the Windows(TM) version of the RLIN terminal software for its production work in CJK (Chinese, Japanese, Korean) and is currently testing Beta-version software for the HAPY scripts languages (Arabic, Hebrew, Persian, and Yiddish). The new terminal software has been installed on the Library's Bibliographic Workstations (BWS) and runs in a multi-tasking environment on these OS/2 and TCP/IP based workstations along with the Library's own bibliographic software and other applications.

Among its many new features, this software uses a standard computer keyboard for character creation and multiple input methods for foreign language scripts. It supports multiple sessions with shared or unique configurations and the ability to work simultaneously with the Library's own MUMS resources. The software is also expected to provide stable and reliable connections that should enable increased productivity in cataloging input/update.

Other divisions within the Library, including the Acquisitions and Bibliographic Support Project (ABSP) and the Special Materials Cataloging Division, NUCMC Team, are also using the new software.

Cataloging Distribution Service

Library to End CDMARC Products

CDS will discontinue its CDMARC product line (CD-ROM subscription services of bibliographic and authority-record resources). Eight CDMARC subscription services have started their final year. The products, most of which are issued quarterly, are CDMARC Bibliographic (and its two English language subsets and the Spanish/Portuguese language subset); CDMARC Serials; and The Music Catalog on CD-ROM. The two authority-record products, CDMARC Subjects and CDMARC Names, will also be discontinued. Final issues will be delivered to customers during the first half of 1997. Single issues of CDMARC products will be sold as long as supplies last and prorated, partial year subscriptions will be accepted through 1996. The reason for the discontinuance is insufficient funding and revenue to cover the costs of production. CDS has posted on its Web site a listing of vendors of alternative sources of similar products and services (URL: s/cdattac3.html).

Cataloger's Desktop , Classification Plus, and the MARC Distribution Service, however, will continue to be supported and enhanced.

Free-floating Subdivisions, Eighth Edition

Free-floating Subdivisions: An Alphabetical Index, eighth edition (1996) is now available. The new edition includes all free-floating subdivisions that appear in H 1095 - H 1200 in Subject Cataloging Manual: Subject Headings. Under each subdivision listed are references to the appropriate instruction sheets that describe the subdivision's use. 178 pages. ISSN 1052-1445. Price, 1996 subscription: $25 in North America; $30 outside North America.

Library of Congress Subject Headings, Nineteenth Edition

This edition contains 223,000 headings including 8,000 new headings and 600 revised headings. Softcover only. 1996 edition at 1995 price. Price, annual subscription (4 v.): $200 in North America; $240 outside North America.

New LC Classification Schedules: B-BJ, N, Q, U-V

B-BJ: Philosophy. Psychology. The 1996 edition replaces the fourth edition (1989) and contains all additions and changes since that time. Approximately 300 pages. ISBN 0-8444-0927-8. Price: $34 in North America; $39 outside North America.

N: Fine Arts. The 1996 edition replaces the fourth edition (1970). The new edition is easier to use, features the expansion of many areas previously covered by "Divide like" notes, and includes an index. Many notes and captions have been updated, including captions for geographic names. Approximately 570 pages. ISBN 0-8444-0907-3. Price: $34 in North America; $39 outside North America.

Q: Science. The 1996 edition replaces the seventh edition (1989). Notes and references have been reworded for increased clarity, topics in A-Z lists have been added that previously appeared only in the LC shelflist, a table for chemicals has been created, and some indentions have been simplified. Approximately 700 pages. ISBN 0-8444-0928-6. Price: $36 in North America; $46 outside North America.

U-V: Military Science. Naval Science. The 1996 edition replaces the fifth edition (1992) of Class U and the fourth edition (1993) of Class V. Approximately 300 pages. ISBN 0-8444-0926-X. Price: $34 in North America; $39 outside North America.

Delivery of all schedules is expected in September.

USMARC Code List for Organizations

USMARC Code List for Organizations, 1996, replaces Symbols of American Libraries, fourteenth edition (1992). It contains short alphabetic codes used to represent names of U.S. and non-U.S. libraries and other organizations that need to be identified in the bibliographic environment. It is a tool for those dealing with MARC records, for systems reporting library holdings, for many interlibrary loan systems, for interpreting holdings data in the National Union Catalog, and for those who are organizing cooperative projects on a regional, national, or international scale. The code list contains 26,920 codes, of which 21,955 are valid identifiers and 2,294 references from invalid codes. More than 2,700 new codes have been added since the last edition. It is organized in two listings: alphabetically by organization code and alphabetically by institution name. 476 pages. ISBN 0-8444-0883-2. Price: $35 in North America; $36 outside North America.

USMARC Format for Bibliographic Data, Update no. 2

Update no. 2, 1996, to USMARC Format for Bibliographic Data features new data elements and new fields, making obsolete the first indicator value 2 (multiple surname) in X00 fields; defining new fields for an uncontrolled name (field 720), for patent information (field 013), and for constituent unit entries (field 774); and revising field 270 for address information. 186 pages. Price: $21 in North America; $22 outside North America.

Cataloger's Desktop

Cataloger's Desktop, a single-disc CD-ROM subscription product, now includes twenty-four resources: Annotated Card Program Subject Headings; Cataloging Rules for the Description of Looseleaf Publications; CONSER Cataloging Manual; CONSER Editing Guide; Descriptive Cataloging Manual: Z1 Names and Series Authority Records; LC Cutter table as a separate infobase (new); Library of Congress Filing Rules (new); Library of Congress Rule Interpretations; Map Cataloging Manual; Music Cataloging Decisions; Standard Citation Forms for Published Bibliographies Used in Rare Book Cataloging (new); Subject Cataloging Manual (classification, shelflisting, and subject headings) with direct access to Free-Floating Subdivisions and pattern headings; Thesaurus for Graphic Materials; USMARC Concise Formats (classification and community information data); USMARC formats for authority, bibliographic, and holdings data; and the five USMARC code lists. Cumulations published quarterly. Prices: Single User: $870 in North America; $875 outside North America; Each Additional User: $16.

How to Order the Products Discussed Above

Order directly from: Library of Congress, Cataloging Distribution Service, Customer Services Section, 101 Independence Avenue, S.E., Washington, DC 20540-4912. Telephone: 1-800-255-3666 (toll-free, U.S. only) or (202) 707-6100. Fax: (202) 707-1334. TDD: (202) 707-0012. E-mail: [email protected]

For complete ordering information or to browse the sales catalog of bibliographic products and services, click on the Cataloging Distribution Service Web site (URL:

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to [email protected] with the text: subscribe lccn [firstname lastname].

All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested.

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