LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 4, No. 13, ISSN 1066-8829, November 1996

Cataloging Production, Fiscal Year 1996
New Cataloging Cost Methodology
LC's Experience Using Diogenes for Processing Arrearage Titles
CIP Program Celebrates Twenty-Fifth Anniversary
LC Classification Schedules

Cataloging Production, Fiscal Year 1996

During fiscal year 1996 (Oct. 1, 1995-Sept. 30, 1996), the Cataloging Directorate and the Serial Record Division produced 273,198 bibliographic records representing 289,509 bibliographic volumes. In addition, 40,271 items were cataloged on collection- level records, mostly for arrearage material, and more than 250,000 sound recordings from the arrearage were processed by means of inventory-level records. The directorate and the Serial Record Division increased their production of full original cataloging to 180,905 bibliographic records compared to 179,226 records produced in fiscal year 1995. The use of collection-level cataloging (CLC) increased sharply, with catalogers creating 3,344 new CLC records (included in the 273,198 bibliographic items) in contrast to only 319 CLC records created the previous fiscal year; the 40,271 items cleared by means of this technique represent a significant increase over the 2,263 items processed on CLC records in fiscal year 1995.

The directorate dramatically increased its output of CIP verification (also called CIP upgrade), verifying 53,594 CIP titles, an increase of 34.28% over the previous year. This improvement was due to the CIP Division's special claiming project that obtained more than 5,000 CIP books that were overdue from publishers (cf. LCCN, v. 4, no. 8, June 1996) and to the directorate's mandate to improve the production and throughput time of CIP verification overall in response to other libraries' needs. The Decimal Classification Division, which also serves the nation's libraries, increased its production from 113,452 titles classified in fiscal year 1995 to 113,771 records classified in fiscal year 1996, despite the retirements of two experienced classifiers early in the fiscal year.

The total production of 273,198 bibliographic records represents fully 98.9% of the previous year's production of 276,348 records. Production of minimal-level cataloging held steady at 42,718 records compared to 42,720 in fiscal year 1995. The production of copy cataloging, however, dropped from 54,083 titles in fiscal year 1995 to 46,231 titles in fiscal year 1996, a decrease of 14.61%. Authority work declined from 113,925 new name authority records produced in fiscal year 1995 to 105,311 in fiscal year 1996; 9,863 new series authority records, down from 10,989 the previous fiscal year; and 3,304 new subject headings, compared to 3,481 the year before. The number of new LC classification proposals was almost level with fiscal year 1995, with 2,263 new proposals approved in fiscal year 1996 compared to 2,257 in fiscal year 1995.

The decreases in production of authority work and copy cataloging are due in part to decreases in the Library's receipts of new materials. In the main, however, the directorate attributes the drop in production to decreased staffing levels caused by the retirements of numerous experienced and highly productive staff members. During fiscal year 1996, twelve senior catalogers and one team leader retired and have not been replaced. The directorate anticipates maintaining these production levels in fiscal year 1997.

New Cataloging Cost Methodology

The Cataloging Directorate has adopted a new method of calculating the costs of producing various categories of cataloging. This method considers direct labor costs, personnel fringe benefits, and indirect costs such as the salaries of office personnel, equipment, and facilities. The directorate joins many other Federal agencies that are adopting the "full-costing" methodology in order to comply with the Federal Accounting Standards Advisory Board's "Management Cost Accounting Concepts and Standards," dated July 31, 1995.

The directorate adopted the new method in response to LC Audit Report no. 94-001, "Audit of the Library's Cooperative Cataloging Programs," (see LCCN v. 4, no. 4, March 1996). This report from the Library's Inspector General recommended that costs and savings associated with cooperative cataloging programs be calculated by the full-costing method. The directorate thereupon contracted with the management consulting firm Abacus Technology Corporation to develop a cost calculation methodology for use directorate-wide, rather than limiting full-costing to only the cooperative programs.

Since the new methodology incorporates indirect costs and fringe benefits in cost calculations, the directorate's reported costs/record will be sharply higher than in the past. For example, using the former cost methodology, the directorate reported that the average cost of creating a new monograph record, with associated authority work and Dewey Decimal classification, was $48.34 in fiscal year 1995. Using the new method, the directorate has recalculated this cost as $93.19. Comparing figures for fiscal 1995 to those of fiscal year 1996, however, shows that the directorate has accomplished significant savings in most categories of cataloging. The new, full-cost figures for average costs of monograph records are:

All monograph records, including decimal classification: $93.19 in fiscal year 1995, $88.57 in fiscal year 1996

All monograph records, excluding decimal classification: $87.59 in fiscal year 1995, $83.60 in fiscal year 1996

Full original records: $114.58 in fiscal year 1995, $107.52 in fiscal year 1996

MLC: $28.27 in fiscal year 1995, $26.75 in fiscal year 1996

Copy cataloging: $43.44 in fiscal year 1995, $45.15 in fiscal year 1996

CIP verification/upgrade: $16.46 in fiscal year 1995, $12.36 in fiscal year 1996

Experience Using Diogenes for Processing Arrearage Titles

In August 1994, the Library of Congress agreed to serve on the RLG New Service Focus Group for a proposed automated copy cataloging service. The purpose of the focus group was to develop and refine, through testing, the functional requirements for the system. Judy Mansfield, Arts and Sciences Cataloging Division, was appointed to serve as the Library's representative to the focus group and she convened interested LC staff to provide input to the development of the functional requirements.

Once the functional requirements documentation was completed, the service was implemented for testing. During 1995, the Library participated in alpha and beta testing of the matching algorithms. This was done via tape file for several reasons, one of which was that LC could not allow a Diogenes record to overlay an APIF record until it was certain that the matching algorithms worked correctly.

Diogenes is designed to deliver automatically (using batch retrieval technology) standard machine-readable cataloging records for use in copy cataloging. At the time that Diogenes was tested and first implemented, the Library did not have the capability to load records as exported by RLIN. In the spring of 1996, subsequent to initial implementation, RLG developed the capability to export the Diogenes records in OCLC format, which permitted LC to use its OCLCLOAD software in order to take advantage of Diogenes services.

In exploring alternatives for processing arrearage materials, the Library identified the use of Diogenes for copy cataloging for non-JACKPHY/non-English titles and for Arabic/Persian titles. In late summer, the Library placed 10,733 non-JACKPHY/non-English in- process records on the RLIN FTP server. RLIN then ran the records through its Diogenes matching algorithms and found 3,015 full-level record matches that are in accord with the Library's established profile. Matches were delivered to the RLIN FTP server for pickup by the Library. The Library completed the load of those matches to the Library's in-process file in mid-September. These match records can be identified in LC's database by the presence of the legend, RLIN DIOGENES, in the 050 field for in-process records and in the 985 field in completed records. The same process was followed for Diogenes processing of Arabic/Persian titles. LC sent 7,535 records and received back 1,297 matches.

LC needs exact matches because the RLIN record overlays the existing in-process record in the loading process. This requires care in defining what LC will accept as a match. In its Diogenes profile, LC indicated that it prefers a record with an LC call number over one without. Since the primary cluster record may not contain an LC class number but other records within the cluster may, LC is appreciative that Diogenes evaluates all records in the cluster.

Staff are now processing the non-JACKPHY/non-English arrearage titles. One team leader reports no problems and that staff is pleased with the quality of the cataloging. Staff will soon be processing the Arabic/Persian titles.

CIP Program Celebrates Twenty-Fifth Anniversary

On July 25, the Cataloging in Publication (CIP) Division hosted a reception in the Library's Mumford Room to celebrate the twenty-fifth anniversary of the CIP program and to thank the staff of the Cataloging Directorate who have made the program the considerable success that it is. John Celli, chief of the division, gave an overview of the program's history, noting its inception in 1971 as a small pilot project including 27 publishers and its rapid growth as a national service to libraries. Former chiefs of the division, including Peter Bridge, Judy McDermott, and Sue Vita, as well as Glen Zimmerman, who played an important role during the early phase of the CIP program, also spoke, recounting both the challenges and achievements of the program. Bill Gosling, the first CIP program manager and now at the University of Michigan Library, sent a message of congratulations that was posted prominently at the reception. Many other libraries also sent greetings typical of which are

"Congratulations on your 25th anniversary! We can't thank you enough for the work you do. We depend upon CIP records for all those items that have to be cataloged 'yesterday' (and this is quite a few, being a law library!). They are also indispensable to our ordering, acquisitions, and collection development staff...." Heather Hawkins, University of San Francisco School of Law Library

"Congratulations on the occasion of your 25th! We in the library profession and our millions of library users are grateful for your efforts which have done so much to speed processing of library materials.... We salute your efforts and join in celebrating your accomplishments and promise." Hwa-Wei Lee, Dean of University Libraries, Ohio University

"Congratulations on the 25th anniversary of CIP. I am one of the few working catalogers who remember the bad old days before it came into existence. You are a boon to libraries and librarians world wide." J. McRee (Mac) Elrod, Special Libraries Cataloguing Inc., British Columbia, Canada

"Thank you for your hard work. I really appreciate all you've done for the library community and for our own cataloging system. It's a wonderful service that saves time and money, and contributes to our own cataloging system. Keep up the good work." Daijo Anthony Kaneshiro, School of Library Materials Processing Center, Honolulu, Hawaii

LC Classification Schedules

Library of Congress Classifications: B-BJ, Philosophy. Psychology; N, Fine Arts; Q, Science; and U-V, Military Science. Naval Science are now available from the Cataloging Distribution Service of the Library of Congress.

The new edition of Class B-BJ replaces the 1989 edition and includes classification data created through early 1996.

The new edition of Class N replaces the 1970 edition and contains expansions of many areas previously covered by "Divide like" notes.

The new edition of Class Q replaces the 1989 edition. Notes and references have been reworded for increased clarity and topics in A-Z lists that previously appeared in the LC shelflist have been added. Also, a table for chemicals has been created and some indentions have been simplified.

The new edition of Class U-V replaces the 1992 edition of Class U and the 1993 edition of Class V, combining them into a single volume.

The 1996 editions of these new classification schedules have been produced using a new, automated system that will make revising easier and updating more rapid. Also, each classification schedule has been printed with a more legible typeface and bound with a sturdy, laminated plastic cover to increase durability.

The new classification schedules are in a 7 1/4" x 10 1/4" format with two-sided printing. Tables and indexes are marked with thumb tabs for easy content location. The new schedules also have new cover designs and colors to help users quickly distinguish older schedules from the new ones. Library of Congress Classification: B-BJ, Philosophy. Psychology, 1996 edition, ISBN 0- 8444-0927-8. Approximately 300 pages. Price: $34 (North America), $39 (Outside North America). Library of Congress Classification: N, Fine Arts, 1996 edition, ISBN 0-8444-0907-3. Approximately 570 pages. Price: $34 (North America), $39 (Outside North America). Library of Congress Classification: Q, Science, 1996 edition, ISBN 0-8444-0928-6. Approximately 700 pages. Price: $36 (North America), $46 (Outside North America). Library of Congress Classification: U-V, Military Science. Naval Science, 1996 edition, ISBN 0-8444- 0926-X. Approximately 300 pages. Price: $34 (North America), $39 (Outside North America).

Order from Library of Congress, Customer Services Section, Cataloging Distribution Service/P.O. Box 75840, Washington, DC 20013-5840; telephone 1-800-255-3666 (U.S. only) or (202) 707-6100; Fax: (202) 707-1334; TDD: (202) 707-0012; WWW: http://lcweb.loc. gov/cds/cdsintro.html; Internet:

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax).

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