LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 4, No. 16, ISSN 1066-8829, December 1996
Contents

British Library Name Authority Records
Introduction to the Core-Level Cataloging Record
PCC and CONSER Announce Consolidation
Recent Additions to the PCC Home Page
Recent Additions to the CONSER Home Page
International Developments
Decimal Classification
Subject Cataloging Manual: Subject Headings
New Software for Searching LC's MUMS System

British Library Name Authority Records

The British Library (BL) and the Library of Congress are developing a system that will enable each institution easily to load name authorities from the other. Implementation of this system is expected early in 1997. Until the new system is implemented, BL name authority records are being added to the name authority file through one of the Cataloging Directorate's Text Capture and Electronic Conversion (TCEC) software applications. Similar applications are used for loading National Library of Medicine (NLM) CIP data for books and NLM name authority records.

This latest TCEC application provides more accurate conversion of BL name authority records as it eliminates manual rekeying or scanning, methods that were previously used. This application also constructs and executes a search for duplicate character strings against the LC database before the record is added because the BL is not yet searching the combined BL/LC name authority file. If the record is unique, the operator sends the record into the file.

Beginning in August 1996, the BL was able to generate daily files of name authority records that were in UKMARC. LC regularly retrieves these files and converts them using the TCEC application. A quick review looking for obvious errors is all that is needed. A technician in the Cooperative Cataloging Team, Regional and Cooperative Cataloging Division, is processing these records and LC is becoming current. These records are being distributed along with all other LC name authorities and can be identified by a 670 field with the legend "Data supplied by the British Library."


Introduction to the Core-Level Cataloging Record

The Program for Cooperative Cataloging, Standing Committee on Standards, statement "Introduction to the Core Record and Sample Records" is available on the PCC Home Page. The core-level cataloging bibliographic record standard was defined in 1994 by a task group appointed by the Cooperative Cataloging Council (CCC), now known as the Program for Cooperative Cataloging (PCC). The core-level cataloging record standard was agreed upon after widespread consultation with the library community. These discussions produced a consensus on the essential elements to be included in the core-level cataloging record. Core-level cataloging standards have been developed for books, serials, music scores, sound recordings, audiovisual materials, and publications in non-Roman scripts. The PCC views the core-level cataloging record as one that can be accepted by all participants without modification, yet also one that is potentially dynamic. Others who encounter these records may enhance them depending on local priorities and resources. Core-level cataloging provides a record that is fuller than minimal-level cataloging but may not contain the complement of fields expected in full-level cataloging records.

The core-level cataloging record normally contains full bibliographic description through the series statement, fixed-field coding, and the most necessary entry points, including one or two specific subject headings, when appropriate, as well as a standard classification number. Most notes may be dispensed with, and the full array of secondary entries is not mandated. Core-level cataloging is an option for BIBCO participants who may contribute their cataloging at either this level or full-level cataloging. The core-level cataloging record was designed to provide cost-effective cataloging that meets commonly accepted standards; through the endorsement of the core-level cataloging standard the PCC reaffirms one of its program goals to "promote the values of timely access and cost-effectiveness in cataloging." This message is at the heart of the training that the PCC has developed. For more information on the Program for Cooperative Cataloging, visit the PCC home page (http://lcweb.loc.gov/catdir/pcc).


PCC and CONSER Announce Consolidation

The Executive Council of the Program for Cooperative Cataloging (PCC) and the Policy Committee of the Cooperative Online Serials Program (CONSER), following separate and joint meetings at the Library of Congress, November 13-15, 1996, have agreed to join forces. Attendees described a number of advantages to combining the best of both programs, including the increased efficiency and effectiveness of a single, strong voice in the cataloging community to articulate the benefits of cooperative cataloging. In addition, rapid changes in technology and shrinking financial and personnel resources were noted as powerful incentives for consolidation.

The Program for Cooperative Cataloging was begun in February 1995 upon the recommendation of the Cooperative Cataloging Council, now dissolved. The newly-consolidated PCC will comprise four technical programs: BIBCO, CONSER, NACO, and SACO. CONSER and NACO (Name Authority Cooperative Program) are both long-standing programs begun during the 1970's. BIBCO (Bibliographic Record Cooperative Program) and SACO (Subject Authority Cooperative Program) are still very young. BIBCO was begun in March 1996 as the successor to the National Coordinated Cataloging Program (NCCP).

Among other things, meeting participants identified a number of principles that will shape the combined program. Some of those agreed upon include openness to all institutions that meet stated membership criteria; keeping decision-making at the lowest-possible levels; and commitment to sharing costs as widely as possible. The group outlined a new governance structure under which the PCC will be administered by a single, representational Policy Committee and a small Steering Committee, subset of the Policy Committee. Two Operations Committees, one each for the BIBCO and CONSER programs, will provide forums for active participation at the working level. Standing committees for automation, standards, and training will assist the PCC in carrying its work forward.

Brian Schottlaender, Associate University Librarian for Collections & Technical Services at UCLA, is the current Chair of the CONSER Policy Committee and the newly-elected Interim Chair of the PCC Executive Council. In these capacities, he will direct both programs and coordinate their restructuring. He will lead a small group in working out the details of the consolidation for review by the membership in early 1997, with an eye toward effecting the change by October 1, 1997.

The Library of Congress serves as secretariat for the two programs through the CONSER Coordinator in the Serial Record Division and staff in the Regional and Cooperative Cataloging Division and will continue in this role once the programs are combined.


Recent Additions to the PCC Home Page

On August 27, 1996, Winston Tabb, associate librarian, Library of Congress, presented a paper entitled "The Program for Cooperative Cataloging: Mission, Goals, and Potential for International Cooperation" in the Cataloging Section Open Programme at the IFLA Conference in Beijing, China. This paper is now available on the PCC home page (http://lcweb.loc.gov/catdir/pcc). Also available are the PCC statistics for Fiscal Year 1996 as well as the introduction to the BIBCO core-level cataloging record including sample records.


Recent Additions to the CONSER Home Page

Several additions to the CONSER home page (http://lcweb.loc.gov/acq/conser) were recently completed. A link to CONSER's new guidelines for online versions of print journals was added along with the updated version of the CONSER Cataloging Manual Module 31, "Remote Access Computer File Serials" that includes these guidelines. The CCM module has been fully updated to reflect recent trends in online publishing, particularly the increased prominence of the World Wide Web. The 1995/1996 CONSER Annual Report is now included for access through the home page, as well as several additional links to online catalogs, electronic journal collections, and Internet resources. The lists of CONSER members was also updated to include four new CONSER Enhance members.


International Developments

Last year cooperative efforts were initiated between LC and two German libraries, the Deutsche Bibliothek (DB) and the University of Heidelberg. In mid-November Barbara Tillett, chief, Cataloging Policy and Support Office (CPSO), and Jolande Goldberg, senior cataloging policy specialist in CPSO, went to Frankfurt and Heidelberg to follow up on these activities.

In Frankfurt they joined an international group of cataloging specialists at the "First CoCat Meeting" to discuss aspects of cooperative cataloging that German libraries might undertake with the U.S. and the U.K. The international experts included Pat Oddy of the British Library and Monika Muennich, chair of the Expert Group on RAK (Regeln fuer die alphabetische Katalogiesierung), the German descriptive cataloging rules. Specific interests are a proposed German national project to examine convergence of AACR2, the sharing of authority records among the three countries, and the development by IFLA of a model for sharing authority records. There is also interest on the part of some German libraries that are participants in DB projects in sharing LC's bibliographic records, including those for CJK materials.

In addition to participating in the working meetings, Dr. Tillett gave updates on the IFLA ISADN Working Group (International Standard Authority Data Number), on NACO activities, and on the IFLA Working Group on the Form and Structure of Corporate Headings.

Proposals and action items expected from the "First CoCat Meeting" include shared name authority records, LC test use of the German name authority file as a resource file, a reciprocal test by the DB of the LC name authority file, the exchange of cataloging documentation, and training.

At the University of Heidelberg Dr. Tillett discussed German subject cataloging and LC corporate name headings for entities that appear as examples in RAK, for the purpose of investigating the differences between each country's rules for formulating corporateheadings. Upon receipt by LC of more subject documentation from the university, LC will undertake a comparison of how the German scheme differs from LCSH.

In response to an invitation from the South Korean government, Barbara Tillett traveled to South Korea in early November to advise the Korean Research and Development Information Center and the Korean Advanced Institute of Science and Technology and to join other U.S. guests from the field of librarianship at an international seminar in Yuson, Taejon, South Korea, for librarians and programmers. Sessions at the seminar examined the development of a national online union catalog for shared cataloging and holdings data among Korean science and technology libraries. Dr. Tillett gave a paper on cataloging rules and conceptual modelling, and answered questions on AACR2, USMARC formats, and integrated library systems. Two potential means of future collaboration between South Korea and the United States were discussed: training of South Korean catalogers in the use of AACR2 and contribution of Korean authority and bibliographic records to international resource files.

Three Library of Congress staff members, Sally McCallum (chief, Network Development and MARC Standards Office), Randall Barry (senior specialist, Network Development and MARC Standards Office), and Natalia Montviloff (senior cataloger, History and Literature Cataloging Division) gave a seminar on networks, MARC formats and cataloging standards in two Russian locations, St. Petersburg and Moscow, in October 1996. They traveled at the invitation of the Russian Ministry of Culture, the National Library of Russia, and the State Library for Science and Technology.

With the implementation of automation in Russian libraries, the issues of networking, formats, and standardization have become critical, and Russian librarians are eager to learn more about standards used in the U.S. and other western countries. LC staffers gave a two-day seminar at the National Library of Russia (NLR) in St. Petersburg, covering topics such as networks and network supported activities, local system requirements, connectivity tools, data formats, and cataloging standards. At the end of the seminar, the National Library was presented with a full set of USMARC documentation. Russian librarians are especially interested in MARC formats since the Russian Library Association has recently established a working group to develop a national format for bibliographic records in machine readable form for the libraries of Russia. NLR is also currently working on a joint project with OCLC to translate AACR2 and then do a field by field comparison of AACR2 and Russian rules for bibliographic description. They are also translating LC Subject Headings with the intention of establishing a correspondence between LCSH and NLR subject headings.

The seminar was repeated in Moscow, hosted by the State Library for Science and Technology. In addition, the LC staffers visited the Russian Book Chamber, with which LC has a bibliographic record exchange agreement. They also provided individual consultation on specific questions related to USMARC formats and AACR2 at three major Moscow libraries -- the State Library for Science and Technology, which had hosted the seminar, the State Library of Russia, and the State Library of Foreign Literature, which are all in various stages of implementing automation. The State Library for Science and Technology, with the support of the Russian Ministry of Culture, has drawn up plans for a project for the creation of a Russian cooperative cataloging center, to offer services similar to OCLC. It is also translating USMARC documentation into Russian. The translation of the concise format for bibliographic records has already been completed. The State Library of Russia has been working with VTLS Inc. for a number of years and uses a "RUSMARC" format that is similar to USMARC. Its cataloging staff has been active in doing rule comparison and working on a revision of the Russian Rules for Bibliographic Description. The State Library of Foreign Literature is using the EOS (Electronic Online Systems International) system (formerly IME--Information Management and Engineering) and has just installed the USMARC module, thus they already successfully input records using the USMARC format.

The seminar team also appreciated learning a great deal about the characteristics and needs of Russian libraries, which face the task of automating very extensive bibliographic files exemplifying a long history of bibliographic practices.


Decimal Classification

The Decimal Classification Editorial Policy Committee (EPC) held its Meeting 108 in Washington on November 7 and 8. Because DDC Edition 21 had been published in July, the committee had time to consider general issues prior to the start of the next edition's editorial cycle. Elaine Svenonius produced a thought-provoking paper on the DDC Manual, to which Ross Trotter (British Library) responded with an equally thought-provoking reply. Other general issues the committee discussed included the Relative Index, DC& (Dewey Decimal Classification Additions, Notes, and Decisions), and a marketing survey to be initiated soon by OCLC Forest Press. Ed O'Neill (OCLC Research Office) gave EPC members an update on OCLC's Dewey Cuttering project.

The Dewey editorial staff continues to be active in introducing DDC Edition 21 to the classifying community. On October 23, Gregory New spoke at a Dewey 21 workshop held in Lexington, Kentucky, in connection with a joint meeting of the Southeastern Library Association and the Kentucky Library Association. Mr. New, Julianne Beall, and DDC Editor Joan Mitchell participated in a Dewey 21 workshop held in Sacramento, California, on November 15. This workshop, held in conjunction with the California Library Association's annual meeting, was patterned closely on the ALA/LC Dewey preconference held in New York on July 5.


Subject Cataloging Manual: Subject Headings

Subject Cataloging Manual: Subject Headings (SCM:SH), 5th edition (1996) is now available from the Cataloging Distribution Service of the Library of Congress. SCM:SH is the definitive guide for assigning subject headings and subdivisions by a consistent and standardized method. For reference librarians it helps developsuccessful search strategies by illustrating LC subject heading practices; for catalogers, it gives the rationale for assigning subject headings to specific works. Many of the changes in the new edition were suggested by librarians in response to a survey developed by the Program for Cooperative Cataloging in 1994-95.

The new edition has many new, expanded, and rewritten instruction sheets. It presents examples with full USMARC content designation; it adds boldface paragraph titles to individual sections on each instruction sheet to help locate specific policies or instructions quickly; for the first time it documents LC cataloging practices previously considered "oral tradition" among LC catalogers; and among the general lists of free-floating subdivisions, it includes references to other instructions that explain the use of individual subdivisions. It also contains a glossary that defines technical terms used in the manual.

Subject Cataloging Manual: Subject Headings, 5th edition (1996), sells for $120 (North America) and $180 (outside North America). Prices include expedited shipping. ISBN: 0-8444-0906-5. 1,446 pages (4 volumes). Looseleaf binders and tabs included. Customers who purchase both the new edition of the manual and the 1997 update subscription service (two looseleaf updates) by March 1, 1997, will save $15. Discount price: $145 (North America) and $245 (outside North America). After March 1, 1997, savings for the complete package will be $10. Order from Library of Congress, Cataloging Distribution Service, Customer Services Section, P.O Box 5560, Washington, DC 20013-5560; telephone 1-800-255-3666 (U.S. only) or (202) 707-6100; Fax: (202) 707-1334; TDD: (202) 707-0012; email: cdsinfo@mail.loc.gov; WWW: http://lcweb.loc.gov/cds/


New Software for Searching LC's MUMS System

Staff in Library Services are now using a new, custom-designed searching interface for the Multiple-Use MARC System (MUMS). Called MUMS Little Helper, the application provides a graphical user interface for searches performed on the Library's mainframe. For searches that return multiple hits, the program provides many new ways to manipulate the retrieved records.

Traditional MUMS searching offers both compression key searching (e.g., PPNK wilso,w for Woodrow Wilson) and component word searching (e.g., FIND s gun control). When there are more brief records than can be displayed on one 24x80 screen, the user either gets the first five or so brief records or selected records at intervals determined by the number of hits. Navigating through large numbers of retrieved records usually requires the user to issue several subcommands, often a tedious process involving guesswork. MUMS Little Helper retrieves all the brief record displays (or a specified number if results number more than 200) and arranges them alphabetically. The user can then select one or multiple records to display.

In addition to displaying full records, the program allows users to keep or delete selected records, to filter brief records based on the presence or absence of any text string, to sort brief records by LC call number, and to print one or more records. New searches can be combined with existing results, searches can be saved to disk--either in brief record form or in four different full record displays. From a full record display, the user can search a variety of fields, i.e., name, subject, title, series, call number, Dewey number, etc.

The program is an OS/2 Presentation Manager program written using VX-REXX. It requires the Bibliographic Workstation (BWS) software, a customized 3270 terminal emulation package available only within the Library. It was written by Richard Thaxter, automated operations coordinator, Special Materials Cataloging Division.


LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax).

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