LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 5, No. 06, ISSN 1066-8829, May 1997

Implementation of Subclasses JZ and KZ
Dewey Breakfast
Manuscripts File Becomes Mixed Materials File
Hirons Speaks at Depository Library Conference
Second Indicator Approved for 856 Field
MARBI Documents
Cooperative Acquisitions Program

Implementation of Subclasses JZ and KZ

Development work on two new subclasses in the LC classification system (JZ, International Relations, and KZ, Law of Nations) has been completed. These two new subclasses replace the former subclass JX, International Law.

On April 17, 1997, the Law Team in the Social Sciences Cataloging Division discontinued the use of JX and began, for a trial period, applying JZ and KZ to incoming current material and reclassifying a selection of older materials currently classed in JX. In cooperation with the Law Library, the team selected a wide range of materials for this purpose, with emphasis on intergovernmental congresses and treaties. These new class numbers also began to be assigned to treaty series and collections, war crime trials, and works on various international legal regimes, such as the high seas regimes and disarmament regimes.

Official implementation occurred on May 1, 1997 - international Law Day. On that date, subclass JX became obsolete. No new materials will be classified in JX.

Libraries intending to continue using JX should be aware that the Library of Congress will no longer maintain and distribute that schedule. An updated edition of Class J, Political Science, scheduled for publication in 1997, will include subclass JZ. It will also include subclass JX in the form of a "concordance," that is, a sequence of "see" references that will serve as a finding aid to the appropriate numbers in JZ, K, or KZ. Subclass KZ will be published as a separate volume, also in 1997.

Dewey Breakfast

OCLC Forest Press is sponsoring a continental breakfast and Dewey update at the ALA Annual Conference on Saturday, June 28, 7:00 - 8:30 a.m., at the Crowne Plaza Parc Fifty-Five Hotel, Sienna Room, 55 Cyril Magnin Street, San Francisco. Topics and speakers include:

DDC Market Study Results (Peter Paulson, OCLC Forest Press)
New Features on the Dewey Home Page (Joan S. Mitchell, Editor, DDC)
Abridged Edition 13 (Gregory New, Assistant Editor, DDC)
Questions and Answers (DDC Editorial Staff)

Please register for the breakfast/update by June 13, 1997, either by email ([email protected]) or fax (202-707-0279). Attendees are encouraged to send specific questions on the DDC or Dewey for Windows with their registration.

Manuscripts File Becomes Mixed Materials File

Catalog records for holdings in the Manuscript Division are now available quarterly through the MARC Distribution Service. Concurrently, the manuscripts input/update system is being revamped and the name of the file is being changed from MANUSCRIPTS to MIXED MATERIALS. The revised input/update system was put into production on Saturday, April 26.

The MANUSCRIPTS file has been maintained as a separate file outside the complement of files constituting the current catalog, and some of its records reflect pre-AACR2 conventions for access points. As a part of the process of bringing the MIXED MATERIALS file into the files constituting the current catalog, staff in CPSO, the NUCMC Team, and the Manuscript Division are checking all 1XX, 6XX, and 7XX fields to ensure that the headings reflect currently authorized forms.

A major aspect of revision is the treatment of family names. Archival cataloging rules call for establishing a family name in exactly the form found in the material being cataloged, thus permitting the use of family names in 1XX fields as well as in 6XX fields. The bibliographic cataloging divisions of the Library have traditionally established family names as subjects, using the form of name that, after research, is deemed to be the most common form of that name, with references made from variant spellings of the name identified during the research. This practice means that family names per se cannot be used in 1XX fields. To reflect LC's subject cataloging treatment of family names, 1XX fields containing family names in records in the MANUSCRIPTS file have been removed. As a means of preserving forms of names as spelled and used by the families whose papers are being described, those forms are being incorporated into 245 fields as part of the collections' titles. The established forms of the names will then be used in 6XX fields.

In general, the MIXED MATERIALS file will reflect the standard conventions used in other LC database files. However, some data elements are unique to this file. A description of these data elements will appear in Cataloging Service Bulletin.

Hirons Speaks at Depository Library Conference

Acting CONSER Coordinator Jean Hirons participated with staff from the Cataloging Branch of the U.S. Government Printing Office in the presentation "Providing Access to Electronic Resources: National Standards" at the 6th annual Federal Depository Conference, in Arlington, Virginia, April 14-17, 1997. The focus of the session was the development and application of the CONSER Interim Guidelines for Online Versions, which allow libraries an optional single-record approach for online versions of printed publications. After Hirons discussed the development of the standard and possible future directions, GPO catalogers discussed its application in specific records for monographs, serials, and maps. While the CONSER guidelines were written specifically for serials, GPO and the documents community have been applying the guidelines widely to all categories of materials and, based on comments received at the conference, are very much in support of the single-record approach.

Second Indicator Approved for 856 Field

At the ALA Midwinter Meeting in February, the USMARC Advisory Group approved a proposal for use of the second indicator in the 856 field (Electronic Location and Access). The proposal suggested the definition of a second indicator in field 856 to characterize the relationship between the entity for which field 856 provides electronic location information and the entity described in the bibliographic record. The following values were proposed: value # (No information provided); value 0 (Electronic location of resource described); value 1 (Electronic location of online version of resource described); value 2 (Related online resource); and value 8 (No display constant generated). The use of subfield $3 (Materials specified) with these values is clarified. In addition, the proposal suggested the inclusion of a proposed value "4," for HTTP, in the first indicator (access method) position.

Field 856 was defined to contain information that identifies the electronic location of an item, including enough information to retrieve the item. When it was defined in early 1993, the Uniform Resource Locator (URL) was not yet an accepted standard and the World Wide Web was in the early stages of development. As institutions began to use the new electronic location field, they discovered various applications for it, which led to difficulties and differences in the use of the field.

Indicating the relationship between the data in field 856 and the resource described in the record could facilitate sorting for an online display and for generating a display constant. Inasmuch as a record could have multiple 856 fields for information on various electronic resources related in different ways to the item described in the record, the use of an indicator might order the fields. In addition, it could facilitate the generation of a display constant based on that indicator value. Subfield $3 (Materials specified) could be used to provide additional information about the relationship of the electronic resource to the record.

MARBI Documents

The following papers are available from the MARC home page, LC MARVEL, or USMARC list. They will be discussed at the Annual 1997 MARBI meetings in San Francisco, June 28-30.

NAME: Redefinition of code "m" (Computer file) in Leader/06 in the USMARC Bibliographic Format

NAME: Redefinition of subfield $q (File transfer mode) in field 856 of the USMARC formats

NAME: Renaming of subfield 856$u to accommodate URNs

PROPOSAL No. 97-10
NAME: Use of the universal code character set in USMARC records

PROPOSAL No. 97-11
NAME: Definition of subfields in fields 043 (Geographic Area Code) and 044 (Country of Publishing/Producing Entity Code) to accommodate indication of subentities in the USMARC Bibliographic, Community Information (043 only), and Authority (043 only) Formats

PROPOSAL No. 97-12
NAME: Definition of separate subfields in field 536 (Funding Information Note) for program element, project, task, and work unit numbers

PROPOSAL No. 97-13
NAME: Changes to field 355 (Security Classification Control) for downgrading and declassification data

PROPOSAL No. 97-14
NAME: Addition of new characters to existing USMARC sets

NAME: Notes in the USMARC Holdings Format

NAME: Non-filing characters

The following documents will be posted shortly:

NAME: Recording additional characteristics in USMARC Authority records

Draft Agenda Keyword Index to Proposals Keyword Index to Discussion Papers Status of Proposals Status of Discussion Papers

URLs for papers as noted above. They can also be accessed via the MARC home page: Proposals and Discussion papers are listed under MARC Advisory Committee and then by year initiated (proposals).

To access through the USMARC list archives (email): Send a message to: [email protected] with text: get [filename] (where you fill in the filename (last portion of the URL above), e.g., get 97-9.doc)

Note that the Listserv software does NOT require the name of the list in the message (listproc command was: get usmarc filename). Do not include any other text in the message.

Cooperative Acquisitions Program

It was reported in LCCN, v. 5, no. 4, that the Library was seeking authorization from the Congress to continue the Cooperative Acquisitions Program (CAP). The Library is pleased to report that both the House and Senate approved the Library's "reprogramming" request. This authorizes the Library to continue to support the Cooperative Acquisitions Program from its own appropriated funds through the remainder of this fiscal year. It is expected that legislation specifically supporting the revolving fund for CAP will be introduced during the coming month.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax).

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