LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 5, No. 12, ISSN 1066-8829, December

Recent Promotions
Cataloging Production, Fiscal Year 1997
NACO Twentieth Anniversary
Baltic States Cataloging Seminar
Asian Materials Cataloging Seminar
Mary Micco Discusses LC's Role in Internet Subject Retrieval

Recent Promotions

The Cataloging Directorate and Serial Record Division announce the promotions of four leaders in cataloging. Maureen Landry became assistant chief of the Serial Record Division on Nov. 9 and will assume responsibility for the daily operations of the division upon the anticipated retirement of Kim Dobbs, chief, on Jan. 3. She has spent her entire LC career in the Serial Record Division, beginning as a serials accessioner in 1976 and progressing to the positions of cataloger and assistant section head. She has been head of Serials Cataloging Section I since 1986. She holds a bachelor's degree from Florida State University and an MLS degree from the Catholic University of America.

Ana Cristan and Ruta Penkiunas were permanently promoted as Cooperative Cataloging Program Specialists on Sept. 28. Both are well-known to the cooperative cataloging community as trainers and Cooperative Cataloging Team liaisons. After library work at the University of Texas at Austin, University of Tennessee at Knoxville, and the U.S. Army Librarian Program, Cristan came to the Library of Congress in 1984 as a descriptive cataloger in Romance languages. After serving on the Whole Book Cataloging Project, she joined the Cooperative Cataloging Team in 1992. She has provided NACO training to more than twenty institutions in the United States as well as to staff at the British Library as it prepared for full NACO participation in 1996.

Penkiunas joined LC in 1977 as a subject cataloger specializing in physical education and recreation; she worked on the Whole Book Cataloging Project from 1989 to 1992 and remained on the Education, Sports, and Recreation Team after the Cataloging Directorate reorganization of 1992. She joined the Cooperative Cataloging Team in October 1995. Most recently, she organized the Baltic Practical Scientific Seminar on Cataloging held in Vilnius, Lithuania, Sept. 8-12, where she also taught a workshop in subject cataloging. She holds bachelor's and master's degrees from George Washington University and an MLS from the University of Maryland.

David Williamson is the new Cataloging Automation Specialist for the Cataloging Directorate, effective Oct. 12. Reporting to Director for Cataloging Beacher Wiggins, Williamson will provide automation support to the director and the Cataloging Management Team, serve as liaison to the Automation Planning and Liaison Office (APLO), work on automation and software development in support of cataloging activities, and represent the directorate to the library community in automation matters. Williamson came to LC in 1982 as a preliminary cataloger and became a cataloger in 1987 and senior cataloger in 1990. With several LC colleagues, he developed software applications that form the heart of the CIP Division's pilot electronic CIP program and many other applications for bibliographic workstations. He has earned national recognition as an expert on automation issues related to bibliographic control, serving as chair of the Library Information Technology Association's Microcomputer Support of Technical Services Interest Group, a member of the LITA Executive Board, and a member of the Nominating Committee of the Association of Library Collections and Technical Services' Cataloging and Classification Section. He is the author of "Custom Applications for the Intelligent Technical Services Workstation: The Library of Congress Experience," in Planning and Implementing Technical Services Workstations (Chicago: American Library Association, 1997). He holds a B.A. from the University of Virginia and an MLS from Catholic University.

Cataloging Production, Fiscal Year 1997

The Cataloging Directorate and the Serial Record Division in the Acquisitions and Support Services Directorate cataloged 289,154 volumes in fiscal year 1997, a level essentially identical to the 289,509 volumes reported for fiscal year 1996. Output of full original bibliographic records totaled 177,448; the level of copy cataloging amounted to 43,744; while production of minimal-level cataloging (MLC) was 35,612 records. 23,288 items were cleared by means of 2,863 collection-level cataloging (CLC) records. The directorate's overall full cost in producing the average bibliographic record, including associated authority work and Dewey treatment, dropped to $87.05 from $88.57 the previous year. In addition to the 289,154 volumes processed by means of individual-title cataloging and 23,288 items cleared on CLC records, the directorate created 70,014 inventory-level records and processed 70,459 items from arrearages held in the Law Library, Area Studies Collections Directorate, and Public Service Collections Directorate.

The Serial Record Division increased its production of whole-serials cataloging by fifty percent, to 3,603 full original records in addition to 4,152 CONSER MLC records and 6,277 full records begun in the division and completed in other divisions. The Decimal Classification Division classified 114,677 titles, an increase over fiscal year 1996 when 113,771 titles received "Dewey treatment"--the second year in a row that this small but vital division has increased its production. Through the Cataloging in Publication program, the directorate provided full original cataloging for 51,098 titles, a record high for this twenty-six-year-old program. Of these, 1,076 were submitted by sixty-four publishers through electronic CIP. Ninety-three percent of all CIP titles were processed within ten days of receipt. Two categories of CIPs that require extra processing steps and therefore have historically had lower-than-average "on-time" rates both showed significant improvement: seventy-seven percent of all juvenile titles were completed within ten days, with the average taking 7.9 days for completion, compared to 8.4 days the previous year; and eighty-four percent of all titles in clinical medicine were completed on time, up dramatically from only sixty-three percent the year before. In keeping with its mandate to increase the supply and timeliness of CIP verification, the directorate also verified 60,594 CIP books, a remarkable increase of almost thirty-two percent over fiscal year 1996. A special retrospective claiming project obtained 13,034 books with a total estimated value of $527,259 for CIP verification and ultimate addition to the Library of Congress collections.

Production of authority work continued at very high levels. Name authority records (NARs) numbered 108,089, an increase of more than two and one half percent over the previous year's production of 105,311; the directorate and Serial Record also produced 9,965 new series authority records, over one percent more than the 9,863 produced in fiscal year 1996. The production of new subject authority records dropped over twenty-two percent to 8,132 from the previous year's high mark of 10,517, but this was explained by the completion of some cleanup projects in the Cataloging Policy and Support Office (CPSO); production of new subject authorities in the course of new cataloging actually held steady, at 3,298--only slightly less than the 3,304 produced in fiscal year 1996. The number of new LC classification numbers proposed was 2,164, down over four percent from 2,263 the year before.

NACO participants contributed 137,284 new NARs, an all-time high, and far more than the 108,089 created by the Cataloging Directorate and Serial Record Division. NACO members also created 9,364 new SARs from NACO members and SACO institutions proposed about 2,100 new Library of Congress Subject Headings and 685 new classification numbers in the Library of Congress Classification, an increase in both categories. In production of authority records, the Library of Congress and its cooperative partners must now truly be considered full equals.

BIBCO libraries more than doubled their production of bibliographic records over fiscal year 1996. They created nearly 30,000 program bibliographic records, of which approximately one-third are core-level and two-thirds full-level cataloging. Fully fifty-five percent of the bibliographic records created through BIBCO and its predecessor, the National Coordinated Cataloging Program (NCCP), have been adapted for items added to the Library of Congress collections, at major savings to the Library and taxpayers.

The CONSER database included 822,733 serial records in October 1997. The number of new records for the fiscal year totaled 32,495 (July 1996 to June 1997), and maintenance transactions came to 47,596. A nine percent rate of growth in maintenance transactions was supported by several new CONSER Enhance members. New record authentications were again outpaced by maintenance transactions, representing forty-one percent of the total transactions on the database. The CONSER Statistical Summary is available as part of the CONSER Annual Report on the World Wide Web (URL:

The directorate maintained its high production levels while paying increased attention to cataloging quality. Every cataloging team instituted some form of quality control, which was to include regular sampling of the team's cataloging product. The Cataloging Policy and Support Office resumed sending quarterly reports of cataloging and content designation errors to the divisions. The directorate also improved its quality in terms of the completeness of its records: during fiscal year 1997, fully eighty-seven percent of all MLC records was "enhanced MLC," containing subject access and an LC classification number. In June OCLC provided Authority Control Service processing of the MUMS Music File for personal and corporate names, series, and subjects. This processing, which was offered as part of the LC/OCLC Uniform Title Correction Project, identified more than 12,000 music records that needed corrections. In a noteworthy innovation in workflow, four divisions began labelling hardbound books using a software program that produces pressure-sensitive printed labels from the call number in the bibliographic record. By year's end the cataloging divisions had labeled 9,054 hardbound books, cutting the throughput time required for these books to reach the stacks from four weeks to less than two and reducing the Binding and Collections Care Division's workload.

NACO Twentieth Anniversary

In a season of many anniversaries, the Library of Congress Cataloging Directorate celebrated a special one at the beginning of November. The Name Authority Cooperative, NACO, is twenty years old this year.

As part of a succession of special events marking this milestone, Beacher Wiggins, director for cataloging, sponsored a coffee reception to thank the Library staff for its contributions to the success of the cooperative program on Nov. 4.

John Byrum, chief, Regional and Cooperative Cataloging Division, in welcoming more than two hundred Library staff and guests, stressed the growth of the program that started with an agreement in 1977 between the Library of Congress and the Government Printing Office to share authority records to an international consortium of 239 institutions with a twenty-year achievement of over one million records. NACO members contributed nearly 147,000 authority records to the National Authority File, nearly 30,000 records more than those contributed by the Library of Congress in the past fiscal year. Byrum also thanked and acknowledged the hard work and effort of the Cooperative Cataloging Team in achieving this goal.

Wiggins emphasized the importance of LC staff in nurturing the Name Authority Cooperative from its beginnings with a single partner in a manual cataloging environment, to training member libraries in the current online environment. Now, Library staff freely use the records of other institutions as easily as they use their own.

Finally, Deputy Librarian of Congress Donald Scott spoke about the value of the online National Authority File for all, and stated that, "It resides here," available to all for their use. The success of this cooperative venture has opened the door to others: SACO, for Subject Authority Records, and even BIBCO, a program which allows libraries to adopt unchanged into their own catalogs each other's bibliographic records.

In summing up, the deputy librarian alluded to the concurrent celebrations that day for the one hundredth anniversary of the Library's Thomas Jefferson Building. "This program is only twenty years old, but the Jefferson Building, being a hundred, gives basis for knowing, that in another eighty years, we'll be here celebrating NACO's one hundredth anniversary!"

Baltic States Cataloging Seminar

Approximately one hundred participants from Estonia, Latvia, and Lithuania gathered at the Martynas Mazvydas National Library of Lithuania to attend the "Baltic Practical Scientific Seminar on Cataloging," Sept. 8-12.

Four staff members from the Library of Congress were invited to present LC's cataloging practices and to conduct workshops.

The opening remarks were given by Dr. Vladas Bulavas, director of the National Library of Lithuania. The morning sessions consisted of

The afternoon sessions were:

The second day John D. Byrum, Jr., chief, Regional and Cooperative Cataloging Division, spoke on "AACR2 Principles, Prospects, and Potential for Widespread Applicability," an alternative model to address the issues presented by Dr. Regina Varniene in her paper "The Problems of Cataloging Rules Preparation in Lithuania."

Other presentations were

The next two days were devoted to workshops on descriptive and subject cataloging practices, using LC standards as a model. Vejune Svotelis conducted the descriptive cataloging workshop with approximately sixty participants; Ruta Penkiunas conducted the subject cataloging workshop to prepare approximately forty-five interested participants for the contribution of subject geographical entities in the vernacular to the Subject Authority Program (SACO).

The seminar concluded with the official representatives from the three Baltic national libraries sharing their insights. The LC staff expressed gratitude for the interest in LC cataloging practices and for the opportunity to learn about Baltic cataloging practices.

Asian Materials Cataloging Seminar

The Library of Congress is sponsoring an Asian Materials Cataloging Seminar on March 30 and 31, 1998. The seminar will provide training and an opportunity for catalogers of Asian materials to share their cataloging expertise. It is hoped the seminar, by encouraging participation in the Program for Cooperative Cataloging, will stimulate the expansion of high quality cataloging records in Asian languages and the production of records related to Asian studies.

The organizers of the seminar are team leaders of the Regional and Cooperative Cataloging Division (RCCD). They include Ann Della Porta, Cooperative Cataloging Team; Philip Melzer, Korean/Chinese Team; and Angela Kinney, Southeast/South Asia Team. At the first session Della Porta will provide general information concerning the Program for Cooperative Cataloging. The remainder of the session, led by senior cataloger Young Lee, will focus on the Name Authority Cooperative (NACO) and the formation of Asian name authority headings. Day two will offer specifics by Cataloging Policy and Support Office subject specialist Lynn El-Hoshy on subject analysis and LC subject classification of Asian materials. The latter part of session two, presented by senior cataloger Kio Kanda, will concentrate on descriptive and subject cataloging of Buddhist texts.

The Library of Congress anticipates that approximately 40-50 representatives from libraries in the United States, Canada, and the United Kingdom will be selected to attend and will be asked to prepare questions and submit them beforehand. Applicants will receive confirmation of their attendance at the seminar on Jan. 30 along with course outlines. Catalogers of Asian works at LC are encouraged to attend to assist in addressing those questions and to contribute "tips" on methods they use to form name and subject authority headings.

Mary Micco Discusses LC's Role in Internet Subject Retrieval

Dr. Mary Micco, professor of computer science, Indiana University of Pennsylvania, presented "Intelligent Agents and Authority Control on the Internet" on Oct. 17, under the auspices of the Cataloging Forum. Micco stated that the Internet has overwhelmed capabilities to reach meaningful information. Most Web search engines access enormous numbers of hits, yet research shows that most searchers rarely look at more than two screens of information. Because of this, search engines such as Yahoo are beginning to offer categories of subject searches that can be chosen before making a query. Since librarians have been organizing the world of knowledge for a long time, tools such as controlled vocabularies, classification schemes, and automated search systems have been developed that can be used to put order in subject searches on the Internet just as they have done for print and other nonprint materials.

Micco made the following recommendations concerning the Library of Congress' role in subject retrieval on the Internet:

Micco initiated contact with John Byrum, head of the Cataloging Directorate's Bibliographic Enrichment Advisory Team, to indicate interest in possibly pursuing a research and development project of interest and benefit to LC during her sabbatical anticipated to begin in mid- to late 1998. Before the Cataloging Forum presentation, she met with several LC staff members who offered suggestions to her in response to her offer. She also discussed her research interests with Director of Cataloging Beacher Wiggins. She is now considering these suggestions.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, David Smith, Linda Stubbs, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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