LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 5, No. 13, ISSN 1066-8829, December 1997

LC at ALA Midwinter
PCC Participants Meeting
Dewey Breakfast
ASCD Chief Vacancy
Cataloging Now! Workshops
Machine-Generated Music Name Authority Records
PCC Policy Committee Meeting
Dewey Editorial Policy Committee Meeting
American Society for Information Science Meeting

LC at ALA Midwinter

FRIDAY JANUARY 9 ALCTS Technical Services Directors of Large Research Libraries. Jan. 9, 9:30 am-12:30 pm, Hilton Riverside Grand Salon-15 & 18. LC representatives: Winston Tabb, Beacher Wiggins.

ALCTS CCS SAC Subcommittee on Access to Computer Files. Jan. 9, 9:30 am-12:30 pm, New Orleans Convention Center-66. LC representative: Norma Hendrickson.

ALCTS Digital Resources Committee. Jan. 9, 2:00-4:00 pm, New Orleans Convention Center-89. LC report: Norma Hendrickson.

ALCTS CCS SAC Subcommittee to Revise Fiction Guidelines. Jan. 9, 2:00-4:00 pm, New Orleans Convention Center-95. LC representative: Jerry Wager. Continued on Jan. 10.

ALCTS Serials Section Policy and Research Committee. Jan. 9, 8:00-10:00 pm, Hilton Riverside, Grand Salon 16 & 19. LC report: Regina Reynolds.

ALCTS CCS SAC Subcommittee on Form Headings/Subdivisions Implementation. Jan. 9, 8:00-10:00 pm, Hilton Riverside-Grand Salon 7. LC liaison: Tom Yee.

SATURDAY JANUARY 10 Dewey Breakfast/Update sponsored by OCLC Forest Press. Jan. 10, 7:00-8:30 am, Hilton Riverside, Rosedown Room. Update: Joan S. Mitchell (editor, DDC). Dewey for Windows 1.1 demo: Julianne Beall.

ALCTS CCS Forum on Natural History Cataloging Issues Task Force. Jan. 10, 8:00-9:00 am, Hilton Riverside-Ascot. Chair: John Mitchell. International Relations Committee/International Relations Round Table. Near East and South Asia Subcommittee. Jan. 10, 8:00 am-12:30 pm, Marriott-Mardi Gras E. Member from LC: Patricia Myers-Hayer. MARBI. Jan. 10, 9:30 am-12:30 pm, Monteleone-Vieux Carre. LC representative: Sally McCallum; also Rebecca Guenther. Meetings continue on Jan. 11 and 12. ALCTS CCS SAC Subcommittee to Revise Fiction Guidelines. Jan. 10, 9:30 am-12:30 pm, Monteleone-Board Room. LC representative: Jerry Wager. Continued from Jan. 9.

ALCTS Computer Files Discussion Group. Jan. 10, 11:30 am-1:00 pm, New Orleans Convention Center-90. LC report: Norma Hendrickson.

CCS Policy & Research Committee. Jan. 10, 2:00-4:00 pm, Inter-Continental--Oak Room. LC report: Beacher Wiggins. Meeting continues on Jan. 12.

ALCTS CCS CC:DA (Committee on Cataloging: Description and Access). Jan. 10, 2:00-4:00 pm, Monteleone-Orleans West. LC liaison: Barbara Tillett. LITA representative: David Williamson. Meeting continues on Jan. 12.

ALCTS CCS Cataloging Management Discussion Group. Jan. 10, 2:00-4:00 pm, New Orleans Convention Center-97. LC panelist on Loose-Leafs and the New Definition of Seriality': Jean Hirons.

LITA MARC Formats Interest Group. Jan. 10, 2:00-4:00 pm, Hilton Riverside-Grand Salon 4. Chair: Rebecca Guenther. LC representative in panel presentation on data migration: Barbara Tillett. SUNDAY JANUARY 11 CONSER At-Large Meeting. Jan. 11, 8:00-10:00 am, Hilton Riverside-Belle Chase. CONSER Coordinator: Jean Hirons.

ALCTS CCS Committee on Cataloging: Asian and African Materials. Jan. 11, 8:30 am-12:30 pm, Hilton Riverside-Grand Salon 24. LC representative: John Byrum. Dewey presentation on revision of Table II for South Africa: Winton Matthews.

ALCTS CCS Subject Analysis Committee. Jan. 11, 9:30 am-12:30 pm, New Orleans Convention Center-104. LC liaison: Lynn El-Hoshy. Dewey liaison: Julianne Beall. Meeting continues on Jan. 12.

ALCTS CCS Copy Cataloging Discussion Group. Jan. 11, 2:00-4:00 pm, New Orleans Convention Center-87. LC report: Beacher Wiggins. Panelist on "New Roles for Copy Catalogers": Eugene Kinnaly.

ALCTS CCS CC:DA (Committee on Cataloging: Description and Access). 1998 Program Planning Task Force. Jan. 11, 2:00-4:00 pm, Hilton Riverside-Norwich. LC report on preconference workshop planning: Barbara Tillett.

LITA/ALCTS Authority Control in the Online Environment Interest Group (ACIG). Jan. 11, 2:00-5:30 pm, New Orleans Convention Center-41. LC update: Ann Della Porta.

ALCTS CCS Cataloging of Children's Materials Committee. Jan. 11, 2:00-5:30 pm, Marriott-LaGalerie 6. LC liaison: Jane Gilchrist.

MARBI. Jan. 11, 2:00-5:30 pm. Monteleone-Vieux Carre. LC representative: Sally McCallum. Also: Rebecca Guenther. Meeting continued from Jan. 10; continues Jan. 12.

CIP Advisory Group. Jan. 11, 4:30-5:30 pm, New Orleans Convention Center 64. Chair: John Celli.

SISAC (Serials Industry Systems Advisory Committee) General Meeting. Jan. 11, 4:30-6:30 pm, Doubletree-Rosedown A. LC presenter: Regina Reynolds.

PCC (Program for Cooperative Cataloging) Participants Discussion Group. Jan. 11, 7:00-9:00 pm, Marriott-La Galerie. LC presenters: John Byrum, Ann Della Porta, Jean Hirons; recorders: Ana Cristan, Ruta Penkiunas. Facilitators from LC: John Mitchell, Carolyn Sturtevant, David Williamson. Foreign Acquisitions Program Meeting. Jan. 11, 7:00-9:00 pm, Marriott-Mardi Gras G, H. Chair: Judy McDermott. LC presenter: Frederic Protopappas.

MONDAY JANUARY 12 ALCTS PARS Intellectual Access Committee. Jan. 12, 8:00-10:30 am, Hilton Riverside Grand Ballroom A. LC report: Norma Hendrickson.

ALCTS CCS SAC Subcommittee on Metadata and Subject Analysis. Jan. 12, 8:30-11:00, New Orleans Convention Center-99. Member from LC: Lynn El-Hoshy. ALCTS CCS CC:DA (Committee on Cataloging: Description and Access). Jan. 12, 8:30-11:30, New Orleans Convention Center-104. LC liaison: Tom Yee. LITA representative: David Williamson. Continued from Jan. 10.

ALCTS CCS Policy & Research Committee. Jan. 12, 2:00-4:00 pm, Inter-Continental--Poydras. LC report: Beacher Wiggins. Continued from Jan. 10.

ALCTS CCS Subject Analysis Committee. Jan. 12, 2:00-4:00 pm, New Orleans Convention Center-99. LC liaison: Lynn El-Hoshy. Dewey liaison: Julianne Beall. Continued from Jan. 11.

ALCTS Serials Section Committee to Study Serials Cataloging. Jan. 12, 2:00-4:00 pm, LC representative: Regina Reynolds. CONSER presenter on rule revision follow-up to International Conference on the Principles and Future Development of AACR (Toronto): Jean Hirons.

PLA (Public Library Association) Cataloging Needs of Public Libraries Committee. Jan. 12, 2:00-4:00 pm, Hilton Riverside-Grand Salon 22. LC report: Winton Matthews.

MARBI. Jan. 12, 2:00-4:30 pm, Monteleone-Vieux Carre. LC representative: Sally McCallum; also: Rebecca Guenther. Continued from Jan. 11.

Exhibit information. LC booth is number 645, New Orleans Convention Center. The exhibit hall will be open Saturday, Jan. 10, and Sunday, Jan. 11, 9:00 am-5:00 pm., and Monday, Jan. 12, 9:00 am-1:30 pm. At the LC booth, the Cataloging Distribution Service will showcase two CD products: Catalogers' Desktop and Classification Plus. Also featured will be four new 1997 editions of Library of Congress Classification Schedules (H, J, PN, and KZ), and new editions of Library of Congress Subject Headings, twentieth edition; Free-Floating Subdivisions, ninth edition; and Subject Cataloging Manual: Subject Headings, fifth edition.

PCC Participants' Meeting

All PCC participants and librarians interested in the Program for Cooperative Cataloging are welcome to attend the PCC Participants' Meeting at ALA Midwinter in New Orleans. The meeting will be held on Sunday, Jan. 11, 1998, 7:00-9:00 pm, at the Marriott-LaGalerie 1/2. The discussion will focus on the strategic plan and the action plan that will guide the program for the next five years. Participants will also learn more about the Cataloging Now! Workshops. Other topics to be included are updates on the component parts of the PCC (NACO, SACO, BIBCO, CONSER) as well as a report on developments in seriality.

Dewey Breakfast

OCLC Forest Press is sponsoring a continental breakfast and Dewey update at the 1998 ALA Midwinter Meeting, Saturday, Jan. 10, 1998, 7:00-8:30 a.m., Rosedown Room, Hilton Riverside. After a brief update by editor Joan S. Mitchell, assistant editor Julianne Beall will demonstrate some of the new features in Dewey for Windows version 1.1 (scheduled for release in mid-December 1997). Topics include changes to the database, changes to the user interface, the Cuttering function, and the CAT CD for Windows LC Subject Authorities subscription option.

Registration for the breakfast/update can be done either by e-mail ( or by fax (202-707-0279) until Dec. 31, 1997. Attendees are encouraged to send specific questions on the DDC or Dewey for Windows with their registration.

ASCD Chief Vacancy

The Library of Congress has issued Vacancy Announcement no. 970252 for an administrative librarian (chief, Arts & Sciences Cataloging Division). The Arts and Sciences Cataloging Division is one of the eight divisions in the Cataloging Directorate. The application period for this vacancy opened on Dec. 10, 1997, and will close on Jan. 14, 1998, unless the application period is extended. Interested applicants may request a copy of vacancy announcement no. 970252, employment application forms, required attachments and information on other Library of Congress employment opportunities by telephoning the Library of Congress Employment Office at 202-707-5627, telephoning its employment hotline at 202-707-4315, or writing to: The Library of Congress, Employment Office-Staffing/Recruitment Group, 101 Independence AV, SE, LM107, Washington, DC 20540-2231.

Cataloging Now! Workshops

The Program for Cooperative Cataloging (PCC) has developed a new "core standard." The PCC is introducing the core standard as a means of increasing the pool of mutually acceptable records for copy cataloging, allowing catalog librarians to use their time and expertise for original cataloging. To promote the standard the PCC Standing Committee on Training and the Association for Library Collections and Technical Services (ALCTS) are sponsoring workshops that will introduce catalog librarians, catalog department and technical services administrators, and public service librarians to the values of the PCC and the rationale behind the core record. In separate breakout sessions catalog librarians will learn about creating core records, administrators will be introduced to the management and training of catalogers in this new environment, and public services librarians will consider the implications of core records available in OPACs. The first of these workshops has been scheduled for July 10, 1998, in Anaheim, California, as a preconference to the annual conference of the American Association of Law Libraries. Other sites and dates are to be determined.

Machine-Generated Music Name Authority Records

As a result of a joint research project between the Library of Congress and OCLC, LC has begun loading machine-generated music name authority records into the national authority file. This is the first large-scale distribution of machine-generated authority records. The records will benefit music catalogers by decreasing the amount of authority work needed locally.

The project is beginning with music records because, according to established guidelines, LC music catalogers do not create authority records for all uniform titles used in bibliographic records. For authority control of these uniform titles, the bibliographic file in conjunction with the authority file has served as the authoritative source for all the music uniform titles. As a result of LC's arrearage reduction initiative, several thousand OCLC bibliographic records will be added to the LC music file. Thus, the headings currently in the music file not covered by authority records will have machine-derived authority records created for them.

OCLC will compare the headings (personal names, corporate names, and uniform titles) against the name authority file. If a heading does not already exist in an authority record, a new one will be created. The machine-generated authority records will include a 1XX field, a 670 field, and a 667 field with the legend "Machine-derived authority record." The 670 field will contain a shortened form of the 1XX field (if there is one), a title citation that will include a citation from the 245 field subfield $a, date (008/7-10), and a usage citation if found in subfield $c of the 245 field. The 1XX field is included because a high number of music records contain a non-distinctive title proper. Cross references may be generated e.g., for compound surnames.

The encoding level of these records in the 008/33 will be "d" for "Preliminary." These records may be used, modified, and upgraded according to normal LC/NACO authority procedures.

An estimate 66,000 records will be generated.

PCC Policy Committee Meeting

The inaugural meeting of the PCC Policy Committee, chaired by Brian Schottlaender (UCLA), took place at the Library of Congress, Nov. 13-14, 1997.

This was the first gathering since the consolidation of PCC and CONSER was implemented on Oct. 1, 1997. The incentives for consolidation were rapid changes in technology and the shrinking financial and personnel resources. The merger is expected to bring increased efficiency and effectiveness of a single, strong voice in the cataloging community to articulate better the benefits of cooperative cataloging. In keeping with this spirit of cooperation the Policy Committee discussed the new strategic plan (which the PCC is planning to post to its home page, URL:, set its joint goals and action items, and agreed upon the Mission Statement:

"In support of the need to provide access to information resources the Program will seek to cooperatively increase the timely availability of authoritative records created and maintained under accepted standards, to facilitate the cost-effective creation and use of these records, and to provide leadership in the national and international community."

See above article on "Cataloging Now! Workshops."

Dewey Editorial Policy Committee Meeting

The Decimal Classification Editorial Policy Committee (EPC) held its 110th meeting Nov. 14-15, 1997, at the Library of Congress. The focus of the meeting was on planning for the future. EPC selected computer science and medicine as subjects under investigation for updating. Work is already underway on the revision of the area tables for South Africa and the United Kingdom and on phase 2 of the ongoing plan to reduce Christian bias in 200 Religion.

On the evening of Nov. 13, the committee assembled for a talk by Nancy Williamson (professor emerita, University of Toronto): "Discipline-Based Classification in an Interdisciplinary World." Dr. Williamson also presented a brief update on the Universal Decimal Classification (UDC).

EPC will next meet May 7-8, 1998, in Washington, D. C.


Rebecca Guenther, Network Development and MARC Standards Office, spoke at the American Society for Information Science (ASIS) annual meeting on Nov. 5, 1997, at a session entitled: "Metadata, the Uniform Resource Characteristic, and What URCs Mean for Access". The program consisted of the following presentations:

"Where Do We Stand on Uniform Resource Identifiers?" (Clifford Lynch, executive director, Coalition for Networked Information); "URNs and URCs: Representation, Operation, and Status" (Michael Mealling, Network Solutions, and Ron Daniel, Jr., Advanced Computing Laboratory, Los Alamos National Laboratory); and "Metadata, MARC, and the Dublin Core" (Rebecca Guenther).

Guenther addressed the issues: how MARC is considered a metadata standard; the integration of metadata from different data standards in digital libraries; the Dublin Core effort and its uses; how MARC relates to the Dublin Core; mapping Dublin Core elements to MARC; and projects using the Dublin Core/MARC mapping.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, John Byrum, Roselyne Chang, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, David Smith, Linda Stubbs, and David Williamson. Address editorial inquiries to the editor at the above address or (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at

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