LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 6, No. 3, ISSN 1066-8829, March 1998

BIBCO Operations Committee
University of Cambridge and NACO
Core-Level Record Standards for Moving Image and Graphic Materials
Seventh Series Institute
Seriality and AACR2 Rule Revision Process
CONSER Task Force Discusses A&I Information
Implementation Planning for Integrated Library System Gears Up

BIBCO Operations Committee

The Program for Cooperative Cataloging (PCC) announces the formation of the BIBCO Operations Committee composed of representatives from ten of the participating BIBCO institutions.

The responsibilities of the BIBCO Operations Committee include 1) reviewing operational procedures and suggesting changes; 2) contributing to the development and maintenance of documentation; 3) contributing to the development of standards by reviewing and commenting on proposed changes to rules, rule interpretations, or other national cataloging policies in conjunction with the Standing Committee on Standards; and 4) keeping program members informed of developments that have potential impact on program policies.

Paralleling the CONSER Operations Committee's structure, the new committee has at its helm a BIBCO coordinator and includes representatives from the bibliographic utilities together with the chairs of the three PCC standing committees (automation, standards, and training). The committee will hold its annual meetings in the Spring at the Library of Congress. The inaugural meeting is scheduled for May 7-8, 1998. Plans include scheduling one joint session with the CONSER Operations Committee which will be meeting concurrently.

The ten representatives on the BIBCO Operations Committee are required to attend the annual meeting, but all BIBCO libraries are welcome to send representatives. The ten positions will rotate among all the BIBCO institutions. There are twenty-five libraries in BIBCO; two more institutions will be joining before May.

The individuals serving on the BIBCO Operations Committee are Karen Calhoun, Cornell University; Jain Fletcher, University of California, Los Angeles; William A. Garrison, University of Colorado at Boulder; Kate Harcourt, Columbia University; Adam L. Schiff, University of Washington; John Schalow, University of Maryland; Margaret Shen, Cleveland Public Library; Joan Swanekamp, Yale University; Pete Wilson, Vanderbilt University; and Pat Williams, University of Chicago.

University of Cambridge and NACO

Why is the PCC's NACO component program like a Stephen Sondheim Broadway musical? To find out, link up to the latest RLIN Focus (Issue 30, Feb. 1998) at URL and read the article "Cambridge University becomes a NACO participant." In this article Hugh Taylor, head of cataloguing, and David Lowe, principal cataloguer, discuss Cambridge University Library's experience with becoming the latest international NACO participant and what cooperative cataloging means to them.

Core-level Record Standards for Moving Image and Graphic Materials

The Core Record Standard for Moving Image Materials and the Core Record Standard for Graphic Materials have been posted on the PCC home page alongside the core-level record standards for the other formats. The PCC home page can be accessed at URL

Seventh Series Institute

Fifteen catalogers will attend the Seventh Series Institute for PCC libraries, April 29-May 1, 1998, at the Library of Congress. Judy Kuhagen, senior cataloging policy specialist, Cataloging Policy and Support Office, will serve as the instructor for the course sponsored by the LC Cooperative Cataloging Team. Participants from PCC libraries and LC will gain expertise and familiarize themselves with new developments in this area of descriptive cataloging.

Interest in the Series Institutes remains high among PCC members, as illustrated by their positive response to announcements for the course and by increased contributions of series authority records. In fiscal year 1996, contributions exceeded 8,000 records and rose well above 9,000 in fiscal year 1997. This level of contribution has reinforced the Cooperative Cataloging Team's commitment to sponsoring these ongoing Series Institutes.

Seriality and the AACR2 Rule Revision Process

As a result of the paper "Issues Related to Seriality," by Jean Hirons (Library of Congress) and Crystal Graham (University of California, San Diego), delivered at the International Conference on the Principles and Future Development of AACR, Hirons has been asked to work with the CONSER AACR Review Task Force (Sara Shatford Layne, University of California, Los Angeles, chair) to coordinate the development of rule revision proposals. During the PCC Participants Meeting at the ALA Midwinter Meeting in New Orleans, Hirons discussed the formation of four working groups. Group 1, which she chairs, will develop a new definition and revised rules in chapter 21 to allow for both successive and latest entry cataloging approaches. Group 2A will work on the description of all serials (chapter 12) while Group 2B will work on the description of electronic serials (chapter 9). Kristin Lindlan, University of Washington, chairs Group 2A and Pamela Simpson (Pennsylvania State University) chairs Group 2B. Group 3 will deal with issues related to the use of uniform titles for serials, a review of what constitutes a title change and what other changes should require a new record, and how serial records are linked. Sara Shatford Layne chairs Group 3.

Hirons spoke in more detail at the session of the Committee to Study Serials Cataloging on Jan. 13 and elicited many comments and enthusiasm for participation. In addition to input from the U.S. community, the committee is seeking international participation. Because much of the work will be done through electronic mail, it will be possible for catalogers throughout the world to participate in the discussions.

CONSER Task Force Discusses A&I Information

Is abstracting and indexing (A&I) information found in field 510 of CONSER records used? Is maintenance of this information a task in which CONSER should be involved? How can these data be kept current? These are among the questions the CONSER A&I/ISSN Task Force discussed when it met at the ALA Midwinter Meeting and when it sought input from CONSER participants attending the CONSER-at-Large meeting. The task force, chaired by Cindy Hepfer of SUNY Buffalo's Health Sciences Library, was created in 1997 to deal with the problem of aging A&I information and "overloaded" CONSER serial records.

A&I information was first systematically added to CONSER records during the CONSER A&I Project, a grant-funded project that lasted from 1983-1986. During this project over 130,000 510 fields were added to nearly 50,000 bibliographic records. Following the end of the project, maintenance of the data was to be shared principally among the National Library of Canada, the National Library of Medicine, and the Library of Congress, with the bulk of the maintenance to be done by the National Serials Data Program (NSDP) at LC. Staff shortages in NSDP have made most of its maintenance impractical for several years. Additionally, the presence of multiple 510 fields in serial records has caused increasing numbers of records to reach the maximum size allowed by OCLC. The problem of when and how to remove A&I information so that CONSER libraries can add such information as electronic addresses of online serials (field 856) prompted the formation of the task force.

A survey was sent to various online discussion groups in the Fall of 1997. Results showed that A&I information in CONSER records is both valuable and used. Overall, over seventy-one percent of the one hundred forty respondents said that they use this information. However, respondents were split fifty/fifty on the question of whether to remove the data if they cannot be maintained. Respondents also indicated they did have other sources for obtaining this information. At the CONSER-at-Large meeting a show of hands was requested to indicate if maintenance of A&I information is a task in which CONSER should be involved; they overwhelmingly voted "yes."

The task force decided to pursue short- as well as long-term solutions. In the next few months, guidelines for handling overloaded records and records with changed titles will be prepared for use by CONSER participants. Also, OCLC will investigate whether increased record length is at all possible in the foreseeable future. For the longer term, the task force will discuss ways to encourage research projects to investigate the accuracy of current data; the extent to which title changes cause A&I services to drop coverage of a title and under what conditions; and, whether some means of automating the maintenance of A&I data on OCLC records is feasible. The task force will also explore the possibility of partnerships with others, such as subscription services and the A&I services themselves, to facilitate maintenance of A&I information in CONSER records.

The task force will continue its deliberations through electronic mail and will meet again at the ALA Annual Conference in Washington, D.C. After the above issues are resolved, the task force will take up the second portion of its charge which concerns how A&I services can be provided with correct ISSN information about new and changed titles.

Implementation Planning for Integrated Library System Gears Up

While the Library of Congress is nearing completion of the evaluation and selection phase of its project to purchase and install an integrated library system (ILS), the implementation phase of the project is gearing up on a parallel track. Barbara Tillett, director of the ILS Program (see LCCN, vol. 5, no. 11), is in the process of selecting key staff to manage the implementation that will allow the Library to move from several separate systems to a single integrated system in October 1999. Dr. Tillett's first selection for the management team, Lucinda Leonard, began working as the ILS Program Manager in December, while several additional appointments are pending. The ILS Program office will oversee and provide policy direction to the approximately 60 staff members to be assigned to the six functional area steering groups in February and March. Each of these steering groups will in turn direct the work of over 40 functional project teams involving approximately 500 staff over the next several years. Library management is currently assessing the impact of this massive effort on arrearage reduction goals and a variety of library services.

Beacher Wiggins, director for cataloging, will chair the Bibliographic Control Steering Group charged with managing all bibliographic and authority data. Nancy Davenport, director for acquisitions and support services, will chair the Acquisitions Steering Group that is responsible for migrating all acquisitions functions, including interfaces with LC's financial system and overseas offices. The Inventory/Circulation Steering Group will be chaired by Steve Herman, chief of the Collection Management Division, and is charged with managing the inventory/holdings information for all LC physical collections, circulation of all materials, tracking of materials through the processing and preservation activities, as well as interfaces to the Library's patron registration, stack request systems, and links to future remote storage facilities. Susan Hayduchok, chief of the Automation Planning and Liaison Office, will lead the Serials Control Steering Group responsible for the check-in of all serials, as well as claiming, binding, and routing functions. To assure that the Library's bibliographic products continue to flow to the nation's libraries in the new environment, a Products Steering Group will be chaired by Peter Young, chief of the Cataloging Distribution Service. Finally, Diane Kresh, acting director for public service collections, will chair the Public Catalog Steering Group that will focus on the public catalog interface for internal and external users of the system. Over 200 staff members throughout the Library have already expressed an interest in serving on the implementation steering groups and project teams.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, John Byrum, Roselyne Chang, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, David Smith, Linda Stubbs, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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