LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 6, No. 12, ISSN 1066-8829, September 1998

ISBD(S) Revision Project
International Society for Knowledge Organization
Headings for Chinese Conventional Place Names
Pinyin Conversion Update
LC Records and Changes to 856 Field
Multi-Script, Multilingual, and Multi-Character Issues

ISBD(S) Revision Project

The IFLA Section on Cataloguing has decided to revise the International Standard Bibliographic Description for Serials (ISBD(S)); the working group appointed to accomplish this work had its first full-scale meeting in Amsterdam on August 17. Ingrid Parent (National Library of Canada) chairs the group. Edward Swanson (Minnesota Historical Society) has been named to serve as editor. In addition, working group membership includes representatives from libraries in the U.S., United Kingdom, Slovenia, Denmark, and Germany. There is also a roster of technical experts to serve as resource persons and a small group of interested individuals to serve as corresponding members. From the Library of Congress, John Byrum (chief, Regional and Cooperative Cataloging Division) is a member, and Jean Hirons (CONSER Coordinator) is a resource consultant, with Regina Reynolds (National Serials Data Program) as a corresponding member. (Participating as advisor to Byrum, Hirons, and Reynolds is Judith Kuhagen, Cataloging Policy and Support Office.)

At the meeting, the group confirmed the following objectives for the project: (1) To study and incorporate pertinent recommendations of the Functional Requirements for Bibliographic Records Study Group and pertinent provisions of the International Standard Bibliographic Description for Electronic Resources (ISBD(ER); (2) to set forth a contemporary definition and theory of seriality, taking into account the emergence of ongoing electronic publications; (3) to reconsider basing the bibliographic description for serials on the first issue to be published and the concept of "chief source" for serials; (4) to consider areas of the description in which identification of data may be more desirable than transcription; (5) to take into account the emergence of metadata standards and proposals; (6) to provide new and updated examples; (7) to consider suggestions of serial experts, both individuals and organizations; and (8) to maintain the harmonization of ISBD(S) and the ISSN Guidelines.

Since work has also begun on revision of AACR2's rules covering serials and a draft revision of the ISSN Guidelines, the ISBD(S) Working Group intends to work closely with those involved in the related projects. It appears that there is a unique opportunity to align better the principal rules used throughout much of the world for the bibliographic description of serials. The meeting resulted in assignment of particular studies to working group members, including (1) scope of ISBD(S); (2) definition of a serial; (3) source of the description;(4) changes requiring a new record; (5) multiple format issues; (6) identification vs. transcription issues; (7) relationship of ISBD(S) and ISDS Guidelines. Those responsible for these assignments are expected to produce papers for discussion at the next working group meeting, Copenhagen, November 23-24, 1998.

The working group will meet again in April 1999; thereafter, text will be distributed for worldwide review and likely be available as a draft on IFLANET. The project is scheduled for completion in time for the IFLA Conference in Jerusalem in August 2000.

International Society for Knowledge Organization

The fifth international conference of the International Society for Knowledge Organization (ISKO) was held August 25-29, 1998, in Lille, France. Joan Mitchell, editor of the Dewey Decimal Classification, participated in a panel discussion that introduced the general theme of the conference: structures and relations in knowledge organization. As is customary for ISKO, the papers represented a wide range of disciplines and approaches to knowledge organization, including philosophy, linguistics, cognitive science, and computer science in addition to library and information science. Among the recurring topics were the World Wide Web, thesauri, classification, and methods of analyzing and modeling hierarchical and other relationships.

During the conference, Clare Beghtol (Faculty of Information Studies, University of Toronto) was elected president of ISKO. Francis Miksa (Graduate School of Library and Information Science, University of Texas at Austin) was named editor of Knowledge Organization, the ISKO journal. The next international ISKO conference will be held in Toronto in summer 2000.

Headings for Chinese Conventional Place Names

The Library of Congress has reevaluated the headings for Chinese place names that are not entered according to standard Wade-Giles form, as well as certain systematically romanized headings. The Library circulated the proposed changes in the spring and received comments from the Council of East Asian Libraries (CEAL) as well as individual librarians. Most of the conventional headings for Chinese place names listed in Library of Congress Rule Interpretation (LCRI) 23.2, as well as several additional headings, will be changed to current forms based on pinyin romanization. LCRI 23.2 will be revised to reflect these changes.

The revised LCRI 23.2, along with a list showing both the current forms of headings for Chinese conventional place names and the new forms to which they will be changed, will be published in update no. 3-4, 1998, to LCRI and Cataloging Service Bulletin, no. 83.

The Library has undertaken a pilot project to determine the most efficient and effective means of making these changes to bibliographic and name authority records. During the pilot project, headings for several place names in Sichuan Sheng (Szechwan Province) will be changed, along with the heading for the province itself.

     LCCN           OLD HEADING                   NEW HEADING

n81-20323      Szechwan Province (China)     Sichuan Sheng (China)

n81-20054      Ch'eng-tu (China)             Chengdu (China)

n81-82039      Ch'ung-ch'ing shih (China)    Chongqing (China)

n89-125551     Hsi-k'ang sheng (China)       Xikang Sheng (China)

nr93-5302      Zamtang (China : District)    Zamtang Xian (China)

nr94-43623     Zoige (China : District)      Zoige Xian (China)

nr94-43605     Barkam (China : District)     Barkam Xian (China)

Because the many changes to authority and bibliographic records will be made incrementally, the Library's database will contain headings in both the current forms and the new forms. The Library will announce implementation targets before the end of 1998.

Pinyin Conversion Update

The Research Libraries Group (RLG) has announced that it will work with the Library to convert its Chinese records to pinyin. In consultation with RLG, the Library has proposed an implementation time line for certain portions of the conversion project. It is now anticipated that Chinese records will be converted in the spring or summer of the year 2000. The Library will prepare program specifications and then work with RLG on conversion programming and testing.

As a first step in converting its files from Wade-Giles romanization of Chinese to the pinyin system, the Library circulated draft Chinese romanization guidelines based on pinyin. Comments were solicited widely, and many thoughtful responses were received from a variety of institutions, both nationally and internationally. Having taken those comments into consideration, the Library is now about to release its pinyin romanization guidelines.

The new guidelines will follow standard Chinese pinyin romanization procedures, with certain exceptions. Words of non-Chinese origin will be romanized systematically in all cases. Tones will not be indicated. The Library will continue its practice of separating individual syllables, except for personal names, geographic locations, and certain proper nouns. This approach can be conveniently and consistently applied to the full range of Chinese texts, and helps assure that converted LC records will maintain their consistency with those found on both utilities. OCLC users may continue to separate individual syllables with a space, while RLIN users can maintain their practice of connecting certain syllables with a joining character. The separation of syllables should also facilitate international exchange of Chinese bibliographic data in the future.

LC's Pinyin Task Group has begun the task of identifying and assessing the many effects of pinyin conversion on subject headings and classification schedules. The group will develop options for determining when and how the process should proceed. Major changes are anticipated in the DS, G, and PL schedules of the LC classification. Conversion of subject headings may be initiated before the year 2000.

For further information, contact Philip Melzer, team leader, Korean/Chinese Team, Regional and Cooperative Cataloging, at [email protected]

LC Records and Changes to 856 Field

Changes to field 856, Electronic Location and Access, of the USMARC Format for Bibliographic Data were recently approved by MARBI. The changes affect the indicator values, which are revised as follows:

     Indicator 1 (Access method)
          #    No information provided
          4    HTTP (new value)
     Indicator 2 (Relationship) (newly defined indicator position)
          #    No information provided
          0    Resource
          1    Version of resource
          2    Related resource
          8    No display constant generated

Records input or edited in the Library of Congress local system (MUMS) will not contain these values; instead they will retain previously established values in indicator 1 and a blank in indicator 2. Because the Library is planning the transfer of its bibliographic operations to an integrated library system, scheduled for implementation on October 1, 1999, few changes to MUMS are being made during the transition period. However, the new values may appear in records distributed by the Cataloging Distribution Service that were not input or edited in MUMS, such as CONSER records.

Questions regarding this information should be directed to the Cataloging Policy and Support Office, [email protected], or by fax, (202) 707-6639.

Multi-Script, Multilingual, and Multi-Character Issues

John Byrum (chief, Regional and Cooperative Cataloging Division) and Olivia Madison (dean of libraries, Iowa State University Library) are editors of the publication Multi-Script, Multilingual, Multi-Character Issues for the Online Environment published by K.G. Saur. This volume assembles the proceedings of a workshop held in Istanbul, August 24, 1995, under the sponsorship of the IFLA Section on Cataloguing. Included are chapters to explain the topic as it relates to situations in Turkey, Russia, Switzerland, Finland, and as it applies to Arabic publications in general. There is also a chapter on the Unicode (tm) Standard, an introductory overview by the editors, and a selected bibliography. For each paper, there is a commentary as well.

The volume, issued as number 85 in the IFLA Publications series, is available for DM98 from the publishers who may be contacted through email at [email protected]

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, Linda Stubbs, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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