LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 7, no. 3, ISSN 1066-8829, March 1999
Contents

Judith Krone Appointed Hispanic Team Leader
New to the PCC Home Page
Core-Level Standard for Rare Books
Conventional Place Names in China
Implementation of Subfield $V
Bibliographic Enrichment Advisory Team
CONSER At Large
ISBD(S) Working Group
Asian Materials Cataloging Seminar II

Judith Krone Appointed Hispanic Team Leader

Judith Krone became the permanent leader of the Hispanic Team, History and Literature Cataloging Division, on Dec. 7, 1998. She had served as acting team leader from January through May 1998. Krone came to LC in 1971 as a descriptive cataloger in the Italian-Spanish Section of the former Shared Cataloging Division. She began an extended detail to the former Subject Cataloging Division in 1984, was selected for the 1984-85 LC Intern Program, and was permanently reassigned to the Subject Cataloging Division in 1987. She carried out successful details to NACO in 1984 and the Automation Planning and Liaison Office in 1985 and worked with the Cooperative Subject Cataloging Projects program (forerunner of SACO) in 1988. Her descriptive and subject cataloging expertise includes experience with juvenile literature, French, Italian, Portuguese, and Spanish materials; she also reads modern Greek, Russian, Catalan, and Galician. She has been active in the LC Women's Program Advisory Committee, Cataloging Forum Steering Committee, and LC Professional Association. She earned a bachelor's degree with a major in Spanish from the College of William and Mary and an M.A. in library science from the University of Chicago.


New to the PCC Home Page

The PCC has announced its latest additions to its home page to provide dynamic information about PCC documentation, core-level record standards, organizational changes, and other related announcements.

  1. PCC calendar 1999 (including a listing of the PCC meetings to be held at ALA and more) (URL: http://lcweb.loc.gov/catdir/pcc/calendar.html)

  2. Most frequently asked questions about joining BIBCO, the bibliographic component of the PCC that seeks to increase the pool of bibliographic records created according to shared cataloging standards. (URL: http://lcweb.loc.gov/catdir/pcc/bibcofaq.html)

  3. Data-gathering survey models developed by the Standing Committee on Standards. The first document serves as an introduction, the other two documents are the survey instrument guidelines.

  4. The membership of the Cross Reference Task Group, charged with making recommendations on the current use, future needs of, and allocation of cross references in name authority records (URL: http://lcweb.loc.gov/catdir/pcc/xreftg.html)


Core-Level Standard for Rare Books

The Rare Book and Manuscript Section Bibliographic Standards Committee (BSC) and the Task Group for Developing a Standard for Core Treatment of Rare Books announced that the Core Standard for Rare Books (DCRB Core) is now available. This standard received public comment at an open meeting held at the ALA Midwinter Meeting, Jan. 9, 1998. The document reflects discussion at this meeting as well as comments by the PCC Standing Committee on Standards. The PCC Policy Committee has approved the report and the standard; both are available on the PCC home page (URL: http://lcweb.loc.gov/catdir/pcc/dcrbreport.html and URL: http://lcweb.loc.gov/catdir/pcc/dcrbcore.html)

The standard itself is actually a template to be superimposed on the already existing core-level standard for books. The standard has links to two other documents (Options and Examples) prepared by the BSC which should facilitate the use of the standard. PCC will maintain the standard and BSC will maintain the list of optional areas and examples.


Conventional Place Names in China

The Library of Congress has begun revising the place names in China currently established in a conventional English-language form to the form used by the United States Board on Geographic Names. This process began in August 1998 when the Library conducted a pilot project to test the feasibility of making these changes. The Library is now proceeding with the other names it has identified for change. The list of names to be changed will appear in Cataloging Service Bulletin, no. 83, Winter 1999. The list consists primarily of the provinces and the provincial capitals and other major cities.

In general the change will be made to the name authority record for the geographic name as the beginning point. Once the geographic name has been revised, the Library will then revise the authority records on which that name has been used as entry element or qualifier. All new cataloging should then use the revised form, whether as an entry element, a qualifier, or a subdivision.

These changes are being made before the Library converts from the Wade-Giles system of romanization for Chinese to pinyin because many of the forms used for these geographic headings cannot be converted easily by machine manipulation since they are not systematically romanized from Wade-Giles. Others represent a policy decision that precludes automatic conversion.


Implementation of Subfield $V

Library of Congress catalogers began to code form subdivisions as subfield $v in bibliographic records for current cataloging on February 17, 1999. On that date, LC also began using subfield $v to identify form subdivisions in new subject authority records and initiated a project to record form subdivisions in existing subject authority records. Systematic revision of existing bibliographic records will not be undertaken; however, individual records may be revised in conjunction with other work.

Guidelines on form subdivisions and the application of subfield code $v in bibliographic records were included in 1998 Update Number 2 to the Subject Cataloging Manual: Subject Headings, which was issued in autumn 1998. The guidelines call for coding a subdivision as $v when it characterizes what the item being cataloged is and for coding a subdivision as $x when it characterizes a form what it is about. To aid in the coding and application of the more than 3,100 free-floating subdivisions of all types in LCSH, LC is creating authority records for subdivisions. The records, which are based on data supplied by Gary Strawn of Northwestern University, contain subdivision data in 18X fields and codes in 073 fields that identify their controlling instruction sheet numbers from the Subject Cataloging Manual: Subject Headings (H 1095 - H 1200). All records contain basic usage statements, and some records contain references. Subdivision records will be distributed in the regular weekly subject authority distribution service in batches as they are ready. A document on subdivision authority with examples is available on the CPSO web site at URL: http://lcweb.loc.gov/catdir/cpso/subdauth.html. Questions on form subdivisions may be sent by electronic mail to the Cataloging Policy and Support Office (cpso@loc.gov)


Bibliographic Enrichment Advisory Team

Recent Accomplishments

The Bibliographic Enrichment Advisory Team (BEAT) operates under the auspices of the Cataloging Directorate and includes representatives from many areas of the Library. Last year BEAT focused attention on three projects.

  1. Entrepreneur's Reference Guide to Small Business Information

    This guide covers reference sources relevant to starting a business and for providing advice in this area. With the participation of reference staff of the Library's Business Team, BEAT recently issued a second edition of the guide, consisting of approximately one hundred seventy titles, both monographs and serials. The second edition is now available on the Internet at URL http://lcweb.loc.gov/rr/business/guide2.html or from the Business Reference Services Web page at URL http://lcweb.loc.gov/rr/business under the Indexes, Bibliographies, and Guides section.

  2. BEOnline

    Among the projects that BEAT is sponsoring is Business and Economics Online (BEOnline). This is intended to serve as both a model and a catalyst for developing approaches to meet the challenges of identifying, selecting, and providing bibliographic access (as well as direct access) to electronic works that are remotely available on the World Wide Web. This project is concentrating on business- and economics-related materials, especially those that will facilitate business reference in the area of entrepreneurship and small business.

    All the resources selected to date are now listed on the BEOnline home page (URL http://lcweb.loc.gov/rr/business/beonline/beohome.html). This home page also contains the BEOnline Project statement; the selection criteria; the cataloging framework; Cataloging Electronic Resources: a Brief Bibliography; links from the resources to their catalog records; the BEOnline workflow; and the list of BEOnline bibliographic elements.

    More than one hundred electronic works have been cataloged; these records can be accessed through the BEOnline Web site. In addition, approximately forty-five records for print versions have been enhanced to inform researchers of Internet equivalents or related works.

  3. Digital Table of Contents (TOC) Project

    BEAT initiated a project in early 1997 to investigate the economic and technical feasibility of using the World Wide Web to link MARC bibliographic records for selected business books represented in the LC catalogs to tables of contents (TOC) data for those works. This project has concentrated on printed monographic publications in the fields of business and economics (particularly, the areas of small business and entrepreneurship) with the expectation that techniques developed by the project could later be extended to other materials. The project has created more than one thousand TOC items for works cataloged and continues to add new data for approximately twenty-five titles a week.

    The project is largely automated using "off-the-shelf" desktop computer and scanning equipment and conventional software, supplemented by application programs developed by Library staff. HTML meta-tags, which contain key words and other index terms, are also being encoded in the TOC files. This allows Internet search engines that index only meta-tags, as well as those that index the full text, to include the TOC files in their indexes. As a result, searching the Web for text contained in either the TOC file itself or the meta-tags will show the TOC files. The TOC file also contains links that point to the bibliographic record as well as to other related works in the LC catalog. Both the MARC records themselves and the linked TOC data may be viewed through a Web browser from the Library's online catalog access options at URL http://lcweb.loc.gov/catalog

New Initiatives for 1999

  1. Expand the concept of enriched bibliographic data to selected publishers to extend BEAT's work in support of ECIP beyond tables-of-contents to additional areas such as annotations or abstracts.

  2. Create links between electronic bibliographies and the works they contain and expand these links to additional resources.

  3. Support updated 053 field data (Classification data in Subject authority records) for certain materials in international law/international relations.

  4. Compiling and issuing a third edition of the Entrepreneur's Reference Guide to Small Business Information. The new edition would be issued first in electronic form and then followed shortly thereafter by a paper version.


CONSER At Large

Sally Sinn (National Agricultural Library), chair of the PCC, and Jean Hirons (Library of Congress), CONSER coordinator, led a discussion on a range of issues at the CONSER At Large meeting in Philadelphia on Jan. 31.

Glenn Patton announced that the OCLC Web site for fields tagged 510 that have been removed from CONSER records should be available soon.

Cecilia Sercan (Cornell University), Christa Hoffman (National Library of Medicine), Valerie Bross (University of California, Los Angeles), Steve Shadle (University of Washington), and Crystal Graham (University of California, San Diego) agreed to serve on a group to develop a draft policy for the use of the single record approach to be discussed at the CONSER Operations meeting in April.

AACR Review

Hirons reported for Sara Shatford Layne on the meeting of the CONSER AACR Review Task Force. The group resolved a number of issues raised by the four group reports. Hirons will work with the task force to produce a report to the Joint Steering Committee by Apr. 1 with specific recommendations regarding use of latest entry cataloging, title changes for serials, and descriptive conventions.

SCCTP

Hirons next reported on the Serials Cataloging Cooperative Training Program and information session held on Friday evening. She urged CONSER catalogers to send in their applications to be trainers.

Aggregator Databases

Karen Calhoun (Cornell University), John Riemer (University of Georgia), Jeanne Baker (University of Maryland, College Park), and Ruth Haas (Harvard University) reported on the results of the CONSER survey to determine desired access methods to journals in aggregator databases (online services that provide Web access to different combinations or "packages" of electronic journals, many of which are also available in print). They also summarized a program in which Calhoun, Riemer, and others participated the previous day.

The survey conducted by Riemer showed a fifty-fifty split of those wanting separate records and those wanting to merge this information with the records for individual titles. Calhoun characterized the choice as having complex records and simple indexing (single record approach) or simple records and complex indexing (separate records). She noted that, ideally, what is needed is simple records and simple indexing. Using individual records to account for aggregator services along with other forms of online versions may make the records too complex and unwieldy. It may be preferable to produce separate vendor records that could be loaded as a file or potentially merged locally for a single record representing several aggregator services.

Questions concerned holdings, collections development, how the brief record would relate to the core-level record, and use of the 773 field. While holdings are highly desirable, the group envisions keeping the access at the title level as a beginning. The group also anticipates that a complete set of records would be created, although in some cases libraries can subscribe selectively to aggregator services. A consideration for CONSER operations will be how any broad policy for the use of the single record approach might impact on or coincide with the creation of aggregator records. Ed Glazier (Research Libraries Group) asked whether MARBI might need to broaden the definition of field 773 because the journal is not an intrinsic part of the aggregator.

Suggested next steps for CONSER include 1) defining a brief record that could be created from the print record and would contain only those fields necessary for the identification of the journal and aggregator, 2) mounting a demonstration project with EBSCO to provide vendor-supplied brief records, and 3) developing a list of desiderata for other vendors regarding record availability and product improvements. A proposal for the content of brief vendor records will be brought to the CONSER Operations meeting in April.

This activity will be incorporated into the work of the PCC Standing Committee on Automation. Calhoun and Hirons will work on a charge for approval by the PCC Policy Committee. The group will report at the Operations Committee meetings in April. Hirons will see that the survey results are posted to the CONSER home page.

Publication Pattern Data in CONSER Records

Hirons reported that she planned to meet with Diane Hillmann (Cornell University) and others to discuss setting up a task force to explore the potential for adding publication pattern and related holdings data to CONSER records. The CONSER at Large meeting authorized Hirons and Hillmann to draft a charge for the proposed task force for submission to the PCC Policy Committee for approval.


ISBD(S) Working Group

The International Standard Bibliographic Description for Serials (ISBD(S)) Working Group met on Nov. 23 and 24, 1998, at the Danish National Library Authority in Copenhagen. Eight papers were prepared for the group and reviewed at the meeting. These papers covered the issues relating to serials bibliographic description (including the scope of the standard), changes requiring new entries, identification versus transcription, etc. The group also discussed objectives of the ISBD(S) and reached the following conclusions:

Several expansions of the current version of the standard were agreed: the scope of ISBD(S) to cover integrating publications; the definition of 'serial'; the scope of area three (i.e., enumeration/chronology). Other decisions of the group concerned the number of entries for serials, including separate records for multiple formats and the changes in titles that lead to new entries.

Current plans include a draft of the new standard by early 2000 for presentation at IFLA 2000. The ISSN Network also expects to revise its documentation to conform with the new ISBD(S) and AACR review efforts. Future decisions by the group will be communicated on the IFLA home page, through ISSN directors, JSC constituencies, national cataloging committees, and in other venues.


Asian Materials Cataloging Seminar II

The second annual Asian Materials Cataloging Seminar will be held on March 8 and 9, 1999, before the annual conference of the Association for Asian Studies. More than seventy catalogers from institutions all over the country have registered to attend. Morning sessions will be held at Harvard University in the Lamont Library, while breakout sessions will be conducted at the Law School Library in the afternoons. Angela Kinney and Phil Melzer of the Regional and Cooperative Cataloging Division and Jean Hirons of Serial Record Division have coordinated this event, in cooperation with librarians at Harvard University and several other institutions.

This year's seminar will focus on fundamental serials cataloging instruction, based on the Cooperative Online Serials (CONSER) manual. Instruction will be provided by Carroll Davis of Columbia University. The course content of the seminar will highlight key record elements and essential problems in the cataloging of print serials. Breakout sessions will provide a forum for discussion of general questions, language-specific problems related to serials cataloging, and other topics in serials cataloging.


LC Cataloging Newsline (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, Victoria Behrens, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov

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