LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 7, no. 4, ISSN 1066-8829, March 1999

Cataloging Directorate Issues FY99/00 Tactical Plan
Recent Additions to the PCC Home Page
SACO Workshops Promote SACO Contributions

Cataloging Directorate Issues FY99/00 Tactical Plan

The Cataloging Directorate has issued its new tactical plan for fiscal years 1999 and 2000. The plan grew out of a retreat on Nov. 2, 1998, held by the Cataloging Management Team, which consists of the director, assistant to the director, division chiefs and assistant chiefs, cataloging automation specialist, and chiefs of the Serial Record Division, Automation Planning and Liaison Office, and Cataloging Distribution Service. A human relations consultant facilitated the retreat and produced an initial draft of the plan that was circulated for comment by first-line supervisors in the directorate.

Like the directorate's earlier tactical plans, the FY99/00 plan has four major goals:

  1. Provide quality bibliographic control appropriate to the material and provide physical security of Library materials while meeting goals for processing current receipts and revised arrearage reduction goals.

  2. Develop staff resources and provide effective personnel management.

  3. Increase the efficiency and cost effectiveness of cataloging operations.

  4. Provide national and international leadership in cooperative cataloging and in the development and promotion of cataloging policy, practice, and standards.

Each goal presents several objectives, which are further divided into specific tasks and action items. The plan specifies the unit or individuals who are responsible for completing each action, the estimated time frame, and any external resources needed. The four goals arise from the directorate's vision, "The Cataloging Directorate will be a leader and catalyst in connecting information and people," and its mission, "To provide innovative and effective bibliographic access to library materials and leadership to the library and information communities."

A notable modification of Goal IV is Objective C, "Prepare for conversion to pinyin romanization of Chinese." In the previous tactical plan that expired Sept. 30, 1998, a task had covered initiation of a Pinyin Task Group to plan for LC's conversion from the Wade-Giles transliteration of Chinese to the pinyin system. The Library now expects to carry out the conversion of subject headings, Library of Congress Classification schedules, name authority records and conventional Chinese place names, and to provide relevant documentation and training materials, during 1999 and 2000.

Goal IV also includes the directorate's commitment to expand its cooperative cataloging programs, including planning with ALCTS for additional Cataloging Now! institutes, implementing MARC 21, promoting further alignment of MARC 21 with UKMARC, and encouraging international library participation in authority file contribution. Bibliographic Enrichment Advisory Team initiatives are also covered in Goal IV.

In general, the FY99/00 tactical plan contains fewer new projects than did the previous plan, in recognition that the directorate's main priority during this period is to support the Library's implementation of its first integrated library system (the LC ILS) while maintaining production at acceptable levels.

Recent Additions to the PCC Home Page

The Program for Cooperative Cataloging (PCC) announces the latest additions to its home page and those of its component programs. These are dynamic sites that attempt to provide the latest information on PCC documentation, core-record standards, organizational changes, and other related announcements.

1999 PCC calendar (including a listing of the PCC meetings to be held at ALA) (

Most frequently asked questions about joining BIBCO: the bibliographic component of the PCC which seeks to increase the pool of bibliographic records created to mutually shared cataloging standards. (

The Core Standard for Rare Books (DCRB Core), developed by the RBMS Bibliographic Standards Committee (BSC) and the Task Group for Developing a Standard for Core Treatment of Rare Books, is now available for use. This standard received public comment at an open meeting held at ALA Midwinter, January 9, 1998. The document reflects discussion at this meeting as well as comments by the PCC's Standing Committee on Standards. The PCC Policy Committee has approved the report and the standard. ( and ( The standard itself is actually a template to be superimposed on the already existing core-level standard. The DCRB standard has links to two other documents (Options and Examples) prepared by the RBMS BSC which should facilitate the use of the standard. PCC will maintain the standard itself and RBMS BSC will maintain the list of optional areas and examples.

Summary report of the inaugural BIBCO-at-Large meeting. (

BIBCO Liaison list. In response to a discussion at the BIBCO-at-Large meeting on maintaining the quality of Program records in a shared environment, a list of all the BIBCO contacts at each BIBCO institution is now available on the BIBCO home page. (

"Identification of PCC records" introduction and table. This table, which enables catalogers to easily identify PCC records, is handed out at BIBCO training sessions to new BIBCO libraries. The Web version has been updated to include the new CIP conventions. Copies of this file are available in WordPerfect upon request.

Updates made to the "Introduction to the BIBCO core record and sample records" including subfield $v in the examples. (

The PCC Participants Discussion Group summary report. The report has been enhanced to include clip photos of the presenters and includes hot links to documents that are cited. The report includes information given about the PCC standing committees on Automation, Training, and Standards and from BIBCO and CONSER. It also contains summaries of presentations by Glenn Patton (OCLC) speaking about the Cataloging Now! workshops, and Kate Harcourt and John Sluk speaking about their BIBCO training experiences. (

Task Group on Journals in Aggregator Databases. This document includes the charge of this new task group of the Standing Committee on Automation, the time frame in which the charge is to be completed, and a list of members. (

Web Resources for SACO proposals. This listing of Web resources, particularly concerning scientific and taxonomic subjects, conveniently consolidates numerous Web sites to be used in preparing SACO proposals. (

SACO Workshops Promote SACO Contributions

Since 1997, the Program for Cooperative Cataloging (PCC) has sponsored workshops at ALA in support of SACO, the Subject Authority Cooperative Project of the PCC. Policy specialists from the Library of Congress Cataloging Policy and Support Office (CPSO) have presented the concepts and practical aspects of creating and changing subject authority headings for Library of Congress Subject Headings (LCSH).

The SACO Workshops offered at ALA typically include a basic workshop giving the fundamentals of constructing and submitting subject proposals on any topic and an advanced workshop treating the special techniques for particular topics. Recent topics of advanced workshops include languages and related literature, geographic headings, historical events, and art. Participants have expressed strong interest in future topics, e.g., religion, technology, and a repeat of geographic headings.

Over the three years of SACO workshops, 121 institutions have sent participants. For some participants, the SACO workshop is their first introduction to formal training for a PCC program. Attending SACO workshops gives new participants a glimpse into the role they may play in cooperative cataloging activities. Scheduling a SACO workshop during ALA opens the opportunity to more potential participants.

Other attendees are among the most prolific contributors of new proposals to SACO, and are members also of NACO and BIBCO, two other PCC programs. Participation in SACO enables catalogers to develop appropriate subject headings to suit the collections of their institutions, while also enhancing the national subject authority file.

In fiscal year 1998 contributions by libraries other than LC constituted thirty percent of the new subject authority records added to LCSH. Over the life of the SACO program, LC catalogers have applied forty-two percent of all SACO-contributed subject headings to materials in LC collections.

The PCC is committed to offering SACO workshops in conjunction with future library conferences to encourage institutions to explore and expand SACO participation. Visit the PCC home page for announcements and registration information about upcoming SACO workshops at ALA.


The Library of Congress's Bibliographic Enrichment Advisory Team (BEAT) will implement a project to add or link additional information to subject bibliographies prepared by LC's public service staff. This project, to be called BECites (pronounced: bee-sites), has the potential to expand LC business information service to the global Internet community.

BECites will focus initially on A Guide to Finding Business Information at the Library of Congress (Richard F. Sharp, compiler), making a portion of the guide available on the Internet in hypertext as an enhanced electronic bibliography. This "webliography" will ultimately include electronic links to content from the titles it cites. The individual catalog records for works cited in the guide will be modified to link to the enhanced content information and/or the electronic version of the bibliography. This will create a two-way route to expand the scope of a search by following the links.

BECites will provide links to the table of contents for the monographic works cited in the Sharp bibliography; additional access points; and additional content data. These enhancements will include where feasible links to the back-of-the-book index, links to and from references to related publications, and links to relevant Internet sites identified by the reference staff. For journal titles cited in the "webliography," a link may also be provided to abstracting/indexing service(s) covering that title. The plan is to start with selected portions of the Sharp guide and expand to other materials. The project ultimately will provide similar data for works cited either in additional chapters of the guide or in other related guides produced by the business reference staff and will develop mechanisms that could expand this type of electronic enrichment to other subject areas.

BECITES depends on cooperation between the reference and cataloging operations of the Library. Carolyn S. Larson (Science, Technology, and Business Division) is project manager. Robert August (Regional and Cooperative Cataloging Division) is serving as chief technical advisor.

LC Cataloging Newsline (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, Victoria Behrens, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, and David Williamson. Address editorial inquiries to the editor at the above address or (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at

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