LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 7, no. 6, ISSN 1066-8829, May 1999

Sarah Ozturk Appointed Team Leader
New Automated Operations Coordinators
Goldberg Receives Chapman Award
Reynolds Receives Bowker/Ulrich's Award
Wiggins At Cataloging Now! Institute
BIBCO Operations Committee Meeting
CONSER Operations Committee Meeting

Sarah Ozturk Appointed Team Leader

Sarah Ozturk is the new leader of the Middle East/North Africa Team (MENA), Regional and Cooperative Cataloging Division (RCCD), effective April 11. Ozturk first came to the Library in 1969 and progressed to become a senior descriptive cataloger in the former Miscellaneous Languages Section of the Descriptive Cataloging Division. After several years as a teacher of English at a medical center in Istanbul and in a Turkish private school, she returned to the Descriptive Cataloging Division, later joining MENA when it formed in June 1992. She has served details to the Cataloging in Publication Division and former Overseas Operations Divisions and served as acting MENA team leader from October 1998 to February 1999. She has a bachelor's degree with a major in French from Oakland University and, in addition to her thorough knowledge of Turkish and French, has cataloged or reviewed many Middle Eastern and Asian languages.

Ozturk will be responsible for the complex functions of MENA, with cataloging responsibilities at LC Washington for the Middle East/Central Asia, except for Israel. The team also interacts with the Library's Cairo Overseas Office and special projects in conjunction with the African and Middle Eastern Division.

New Automated Operations Coordinators

Two catalogers in the Cataloging Directorate have been promoted to the key positions of divisional automated operations coordinators (AOC). On April 11, Nina Palmin was named AOC for the Arts and Sciences Cataloging Division (ASCD). Rebecca Williams became AOC of the History and Literature Cataloging Division on May 2.

Palmin had experience as ASCD's automated operations coordinator during a temporary promotion in 1998. She became a Library of Congress employee in 1991 in the former Slavic Languages Section of the Shared Cataloging Division and joined the Biological and Agricultural Sciences Team, ASCD, as a cataloger in 1992. A graduate of San Francisco State University, she also holds master's degrees in Russian and in library science from the University of Washington and has taught Russian at the high school level.

Williams earned a bachelor's degree from Mount Holyoke College and holds master's degrees from the University of Wisconsin in American history and library and information studies, with a concentration in archival administration. She began her federal service as an archivist in the Archives of American Art, Smithsonian Institution, from 1988 to 1991, and came to LC in 1991 as a member of the Special Materials Cataloging Division, where she cataloged both manuscripts and computer files. She joined the Cooperative Cataloging Team, Regional and Cooperative Cataloging Division, in 1995 and was temporarily promoted to Cooperative Cataloging Specialist from August through December 1998. Since October 1998, she has been detailed to the Integrated Library System Program Office to assist with hardware and software installation, notably the planning and installation of networked printers for the Library's first integrated library system (ILS).

Goldberg Receives Chapman Award

Jolande Goldberg is the 1999 recipient of the Renee D. Chapman Memorial Award for Outstanding Contributions in Technical Services Law Librarianship, a national award presented in recognition of extended and sustained distinguished service to technical services in that field. Recipients of the award are selected by the Technical Services Special Interest Section Awards Committee of the American Association of Law Libraries (AALL). Chair of this year's committee is Jean M. Pajerek, of the Cornell Law Library, Cornell University.

Goldberg is being recognized as "richly deserving of this honor for [her] outstanding contributions to technical services law librarianship over the course of many years." Among Goldberg's contributions to the field of law librarianship are all of the new and revised schedules for law and international relations in the Library of Congress Classification that have appeared over the last twenty-five years. Most recently published are the revised and consolidated tables for all subclasses in class K. She is currently working on schedules for religious law, concentrating initially on canon law and Islamic law. Collaboration with colleagues who are specialists in particular areas of law has typified her approach to schedule development and revision.

Presentation of the Chapman Award will take place in July, during the AALL annual meeting in Washington, D.C., at the business meeting of the Technical Services Special Interest Section.

Reynolds Receives Bowker/Ulrich's Award

Regina Reynolds, head of the National Serials Data Program Section (the U.S. ISSN center), Serial Record Division, is the 1999 recipient of the Bowker/Ulrich's Serials Librarianship Award. Reynolds, whose work with serials is international in scope, is being recognized for her "impact on all constituencies in the serials industry, particularly her work with the ISSN program and for being a leader in the development and promotion of serials standards and bibliographic control," stated Lisa Macklin, Chair of the Bowker/Ulrich's Serials Librarianship Award Committee. Reynolds' contributions include presentations and publications relating to seriality and AACR2 revision, serials standards, and electronic serials. The award will be presented on Monday, June 28 at 9:30 at the ALCTS Membership Meeting and President's Program during the ALA Annual Conference, June 24-30 in New Orleans, La.

Wiggins At Cataloging Now! Institute

Beacher Wiggins, director for cataloging, was an instructor at the fourth Cataloging Now! Institute held on April 16 at the Flushing Library branch of the Queens Borough Public Library, Flushing, N.Y. The other institute faculty were Kate Harcourt, assistant head, original and special cataloging, Bibliographic Control Division, Columbia University Libraries; Michael Kaplan, head of technical services, Indiana University, Bloomington Libraries; and Glenn Patton, OCLC Collections and Technical Services Division. The Cataloging Now! Institutes are sponsored by the Association for Library Collections & Technical Services (ALCTS) and the Program for Cooperative Cataloging (PCC) to introduce catalog librarians, cataloging administrators, and public service librarians to the PCC and the core-level catalog standards. This institute was co-sponsored by NyLink and the Queens Borough Public Library. Most of the forty-seven participants were from libraries in the metropolitan New York area; three were from the National Library of Canada.

The day's agenda followed the standard Cataloging Now! curriculum, with a three-hour morning session led by Wiggins, "Cataloging Now: An Introduction to the Program for Cooperative Cataloging!" and separate breakout sessions in the afternoon. The breakout session for cataloger librarians, led by Harcourt, was called "Demystifying Core Records in Today's Changing Catalogs" and covered the topics of creating core-level records; when to go beyond core-level base; and trust in the decisions of others. Kaplan led the session for administrators, "The Changing Cataloging Culture: What Do We Mean When We Talk About Cataloger Values?" which included the topics of recognizing the value of cataloging and catalog librarians; hiring and training new catalog librarians, including training and revision; introducing the PCC and core-level record concepts to experienced catalog librarians; how to promote PCC values of timely access, quality cataloging, and trust in the decisions of others, as well as good judgment by catalogers; and expectations of catalog librarians. The session for public service librarians, "Cataloging Today: What Do Public Service Librarians Need to Know?" was led by Patton and covered the topics of current culture; traditional versus contemporary catalogs; what constitutes a quality catalog record; OPAC implications of core-level records; impact on reference service; and working effectively with catalog librarians. Wiggins also led the wrap-up plenary session, "Creating a Culture of Cooperation," which reviewed why the core-level record is a good solution to the challenges facing cataloging today. The instructors restructured the presentations as they went along to respond to their perceptions of the participants' interest. At this Cataloging Now! Institute, attendees showed a keen interest in LC's implementation strategy for the core-level record.

The core-level record was developed by the PCC as a means of increasing the pool of mutually acceptable records for copy cataloging so that catalog librarians can use their time and expertise for original cataloging. The goal is cataloging that is rich enough in content to be used with little or no local modification, yet cost-effective enough to encourage large numbers of contributions.

BIBCO Operations Committee Meeting

The second annual BIBCO (the bibliographic component of the Program for Cooperative Cataloging (PCC)) Operations Committee meeting was held on April 22-23, 1999 at the Library of Congress. The meeting began with a joint session with its PCC sister organization, the CONSER Operations Committee. Jean Hirons, CONSER Coordinator, gave the opening presentation to the combined audience, discussing her paper "Revising AACR2 to Accommodate Seriality: Report to the Joint Steering Committee on the Revision of AACR," which was released for world-wide review in May and as a MARBI discussion paper for discussion at ALA Annual Conference in New Orleans. Hirons covered four major areas of the report:

She outlined alternative approaches for implementing the changes and how they could be accommodated in MARC 21 and catalogs. She also provided information on updating the 260 field and proposed an additional code to identify new types of latest entry records.

The BIBCO OpCo meeting convened with a review of outstanding business from last year's meeting and resulted in the following action items:

  1. Continue to emphasize the importance of communication and coordination between the two operations committees so that all operations committee members can attend both sessions.
  2. Develop a more substantive BIBCO FAQ.

The decision taken at last year's meeting to have a national series tracing practice resulted in a lengthy discussion about series issues. The scope of these issues mandated the creation of a small working group to study the issues.

Ruta Penkiunas, acting Cooperative Cataloging Team leader, reported on recent efforts to improve the processing of SACO proposals. The efforts include development of a tracking system to determine the time it takes a proposal to work its way through the review process. The practice of sending a proposal to a SACO liaison has been discontinued in favor of a centralized account for contributions.

The two operations committees reconvened to hear Lynn El-Hoshy, CPSO senior cataloging policy specialist, speak on form subdivisions (subfield v), geographic subdivisions, and field 781. El-Hoshy distributed preview pages from the Subject Cataloging Manual: Subject Headings (SCM:SH) update of SCM H 200 and addressed the sections on the use of geographic headings that can be used as geographic subdivisions. She presented LC's implementation schedule and emphasized that form subdivisions are added to main headings or main heading/subdivision combinations to indicate what the item being cataloged "is" rather than what it is "about." An exercise was distributed to the group to practice their subdivision coding skills.

During the second day of the BIBCO OpCo meeting the issues discussed included planning for the Training the BIBCO Trainer workshop scheduled for October 13-15 and the disposition and creation of training materials needed to support that class. Faculty for the two and one half day course will include volunteers Bill Garrison (University of Colorado, Boulder), Kate Harcourt and Susan Summer (Columbia University), Joan Swanekamp (Yale University), and Joan Schuitema (Loyola University, Chicago).

Ann Della Porta, assistant ILS implementation coordinator for the Library of Congress, attended Friday morning's session to brief BIBCO members on the progress of the ILS. Della Porta assured the group that current NACO and SACO workflows will be maintained after implementation of the LC ILS this summer. A general re-evaluation of work flows within LC will include cooperative activities. The implementation of the LC ILS will result in SACO participants no longer being able to follow the progress through the editorial process; however, the tentative weekly lists of subject proposals will be mounted on the publicly accessible CPSO home page along with the currently available approved weekly lists. An in-depth report on these and other issues discussed at this meeting is posted on the BIBCO page at URL

CONSER Operations Committee Meeting

The opening and closing sessions of the annual CONSER Operations Committee meeting were held in conjunction with the BIBCO Operations Committee meeting on April 22 (see previous article). The CONSER Operations Committee meeting itself focused on a report on the progress of the aggregator databases task force, the possible addition of publication patterns and related holdings data to CONSER records, and use of the CONSER single record approach for online versions. A complete summary of the meeting is available at URL

John Riemer (University of Georgia) reported on the work of the CONSER working group on aggregator databases, including results from a survey conducted before ALA Midwinter Meeting. The survey showed that most CONSER members were interested in acquiring records for titles included in aggregator databases. A PCC task force on aggregator databases was recently established with Riemer as chair. The group is working with several assumptions:

  1. the title may be available locally only in an aggregator database;
  2. records need a field for de-duping with original records;
  3. a flag is needed for deleting records when a subscription is dropped;
  4. record data will be drawn from CONSER print records;
  5. single records for multiple database versions will be possible;
  6. record loading will require local processing; and
  7. summary holdings data could be included in 856 fields.

Karen Calhoun (Cornell University) presented sample records that were programmatically generated by Oliver Pesch of EBSCO based on the guidelines established by the task force. The task force is sponsoring a discussion paper for MARBI concerning the definition of a new subfield in field 022 to accommodate aggregator versions. Calhoun then gave a demonstration of how other libraries are creating records for titles in aggregations.

Frieda Rosenberg (University of North Carolina--Chapel Hill) and Ruth Haas (Harvard University) presented a proposal prepared by Diane Hillmann for the Task Force on the Inclusion of MARC Pattern/Holdings Data in CONSER Records. The proposal is to include publication pattern and accompanying holdings data in CONSER bibliographic records. The data would be in the MARC 21 holdings format. Several technical options were discussed. The task force was directed to explore the following:

Valerie Bross (University of California, Los Angeles) led a discussion of draft guidelines prepared by Crystal Graham on applying the single record option for online serials. Information on the 781 field and on subfield $v is available on the CPSO home page URL

LC Cataloging Newsline (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: William Anderson, Victoria Behrens, John Byrum, Roselyne Chang, Janice Herd, Angela Kinney, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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