Online Newsletter of the Cataloging Directorate
Library of Congress

Volume 10, no. 4    ISSN 1066-8829   May 2002


Linking References in Name Authority Records
Update on AACR2, Chapter 12
Automated Copy Cataloging
CONSER Pattern Pilot Nears Completion
NSDP and R.R. Bowker Partnership
New Geographic Area Codes

Linking References in Name Authority Records

For some time now, LC's Cataloging Distribution Service (CDS) has been processing and distributing to subscribers, including the bibliographic utilities, name authority records derived from the National Library of Canada that contain 7XX fields. NACO members will soon begin seeing 7XX "linking references" in name authority records originating from other institutions. These linking references are AACR2 authoritative forms of name used in national bibliographies or for other special purposes by national libraries/bibliographic entities.

Interim instructions, pending the release of revised documentation, are available at the PCC Web site at URL [May 2002].

Those national institutions wishing to undertake the responsibility for implementing this practice in the NACO file should first contact the Cooperative Cataloging Team, Library of Congress.

Update on AACR2, Chapter 12

July 2002 is the expected publication date for the revisions to AACR2, Chapter 12 that have been under consideration since 1997. In preparation for implementation of the revised rules in September, many are currently involved in rewriting documentation, revising Library of Congress Rule Interpretations (LCRI), developing training, and working on issues related to implementation.

The Library of Congress has announced that it will begin using the new revisions as of September 1, 2002. In addition to the changes in Chapter 12, significant changes to the MARC 21 bibliographic format, including the code 'i' for integrating resources in the leader and the repeatability of the 260 field, have been published. However, it has not been determined when these changes will be implemented by utilities and library systems.

The most significant changes to serials involve an expanded scope for serial treatment and major revisions to the title change rules. There are also numerous smaller changes to the descriptive rules. The major change in Chapter 12 is that it covers all "continuing resources," including the newly-defined category of "integrating resources." Loose-leafs, formerly cataloged according to rules created by Adele Hallam, will now be cataloged according to Chapter 12. Electronic resources that are continuing in nature, such as Web sites and updating databases, are also covered by the new rules for integrating resources.

Judy Kuhagen (senior cataloging policy specialist, Cataloging Policy and Support Office), is working with catalogers from the Library of Congress and from CONSER and BIBCO libraries to revise the LCRI. Many of the serial LCRI will be deleted as they have been incorporated into the rules.

As a result of the changes, the CONSER Cataloging Manual (CCM) is undergoing its first major revision. The new edition of the CCM and a 2002 update to the CONSER Editing Guide (CEG) are expected in late 2002. There will be no other updates to either document during 2002.

Training is also a high priority. CONSER and BIBCO catalogers will receive training in serials and integrating resources at their annual meeting in early May. Serials training will be provided by CONSER coordinator Jean Hirons and CONSER specialist Les Hawkins. The PCC Standing Committee on Training has asked Steve Miller (University of Wisconsin--Madison) to coordinate the development and presentation of training for integrating resources at the meeting. In June there will be several opportunities for others to receive training. At the ALA Annual Conference, Jean Hirons, Regina Reynolds (LC), and Rhonda Lawrence (Law Library, University of California, Los Angeles) will provide a training session on June 17, sponsored by the ALCTS Serial Section's Committee to Study Serials Cataloging. Later that week, Hirons and Hawkins will provide a three-hour session at the annual meeting of the North American Serials Interest Group (NASIG) that will focus on serials and electronic integrating resources. While no separate Serial Cataloging Cooperative Training Program (SCCTP) course will be developed, SCCTP trainers will be available to provide two- to three-hour sessions covering the changes using the course materials developed for the June training sessions. A more formal course in integrating resources may be developed under the auspices of the Standing Committee on Training at a later date.

Automated Copy Cataloging

Judy Mansfield (chief, Arts and Sciences Cataloging Division (ASCD)) and Sharon Tsai (team leader, Biological and Agricultural Sciences Team) are authors of "Marcadia Supports Efficient Automated Copy Cataloging at the Library of Congress", published in RLG Focus, Issue 55, April 2002 (URL HTTP:// focus/i55.html [May 2002]). This article recounts ASCD's experience in using Marcadia for automated copy cataloging, using encoding level 7 guidelines (URL [May 2002]), and using a "SWAT team" approach, as a combined approach to processing 30,000 arrearage items in the division. The project began in February 2001 with the creation of profiles for acceptable records and development of procedures for electronic file transfers. By the end of December, more than 10,800 records had been processed with an overall match rate of twenty-seven percent. Results were particularly good in relation to German-language medical titles, art titles in German and Dutch, and older science titles in Russian. Measured in terms of productivity, operations of the ad hoc Marcadia Copy Cataloging Team were nearly twice as efficient as for ACSD as a whole during the equivalent period of time.

CONSER Pattern Pilot Nears Completion

The CONSER Publication Pattern Initiative began a two-year pilot in June 2000 to add publication pattern and holdings data to the CONSER database. Since June 2002 will mark the end of the pilot, CONSER members and pilot participants will need to decide the next steps. Surveys were sent to participants and non-participating CONSER members in February to ascertain their willingness to continue contributing as CONSER or CONSER enhance members, their ability to use the patterns, and their interest in future participation.

Those who attended the recent meeting of the CONSER Publication Pattern Task Force at the Midwinter Meeting of the American Library Association in January agreed that the pilot has been successful. Over 43,000 records now contain patterns and catalogers reported that they frequently found patterns in OCLC records, both for new serials and for serials that have undergone change.

Some libraries have revised workflows to enable pattern contribution and usage. Michigan State University worked with Innovative Interfaces Inc. (III) to develop a loader to bring pattern data from the OCLC record into its local system. The data are then used to set up a check-in record. Wen-ying Lu (Michigan State University) will be coordinating the Workflow Task Group, which will develop various templates and best practices regarding pattern creation and usage, depending on size of library and ability of the ILS to use the patterns. The templates should be useful to libraries newly implementing systems that use the MARC 21 Format for Holdings Data. The University of Georgia, although not able to use the patterns in OCLC currently, nevertheless contributed over 1,000 patterns to CONSER records.

With the exception of VTLS Inc. and III, other ILS systems cannot make full use of the pattern data because the systems do not fully implement the MARC 21 Format for Holdings Data. Working with ILS systems to assure compliance will be a major focus of the CONSER initiative in the years to come.

With many libraries implementing the MARC 21 holdings format for the first time, CONSER is trying to meet the needs of training and information sharing. In addition to the Serial Cataloging Cooperative Training Program (SCCTP) Serial Holdings course, CONSER will sponsor an informal workshop at ALA Annual Conferences on June 16, 10:00-12:00 a.m. The session is open to all and will provide a forum for information sharing on recent developments, a chance to discuss problems in pattern creation, and an opportunity to discuss system-specific applications of the holdings format. Problems and solutions from the workshop will be added to the CONSER Publication Pattern Initiative Web site URL HTTP:// [May 2002].

The end of the pilot will also mark the completion of Sally Sinn's (National Agricultural Library) term as chair of the CONSER Publication Pattern and Holdings Task Force. Sinn has been an eloquent spokesperson for the initiative and an able chair. Carlen Ruschoff (University of Maryland, College Park), who has extensive experience with the format, will become the new chair following the June 2002 meeting.

NSDP and R.R. Bowker Partnership

On January 22, 2002, Vanessa Mitchell began her work as an R.R. Bowker employee located in the National Serials Data Program (NSDP). Mitchell is assigning ISSN to U.S. serials and creating records in both the ISSN database and Bowker's Ulrich's International Periodicals Directory database. One focus of her work will be identifying serials new to the Ulrich's database, especially electronic serials. NSDP's stream of ISSN requests for new and forthcoming serials will provide her with an ongoing source of serials for this task. Mitchell will also research, request, and add ISSN to those records in the Ulrich's database that lack them and work on occasional projects for Bowker that can benefit from her location at the Library of Congress.

Mitchell will ensure that all ISSN added to Ulrich's are also present in the Library of Congress's integrated library system (ILS). As a result of this collaboration between Bowker and NSDP, Bowker has become an affiliate member of CONSER.

NSDP and the Library of Congress also expect to benefit from this partnership. NSDP will gain needed assistance in answering requests for ISSN from U.S. publishers, especially in the growing area of electronic serials. Also, the addition of ISSN to serial records in the ILS results in greatly increased efficiencies for acquisitions and check-in staff because search, identification, and retrieval of records is faster and more accurate using the ISSN. Finally, the CONSER ISSN records Mitchell creates in conjunction with Ulrich's records will also contain subject headings, fuller Dewey numbers than NSDP typically provides, and information concerning abstracting and indexing and peer review.

New Geographic Area Codes

With the completion of LC's upgrade of its integrated library system to Voyager 2000, several new geographic area codes (GACs) are now available for use in the 043 field. These codes will appear in a new edition of the MARC Code List for Geographic Areas, scheduled for publication later this year. Catalogers may begin to assign these new codes immediately.

New Codes
x Earth
zd Deep Space
zmo Moon
zju Jupiter
zma Mars
zme Mercury
zne Neptune
zo Outer Space
zpl Pluto
zs Solar System
zsa Saturn
zsu Sun
zur Uranus
zve Venus
dd Developed Countries
u-at-ac Australian Capital Territory
[previously coded as u-at-ne (New South Wales)]

Usage Notes

The GAC for Earth (x) is assigned only if the subject heading Earth by itself or with subdivisions (Earth--Crust; Earth--Density; Earth--Mantle) is assigned. It is not used for topics (like Meteorology, Geology) which are Earth-centric but in which the location of the Earth is taken for granted.

Outer space (zo) encompasses all planets, phenomena, suns, moons, all planets, phenomena, suns, moons, solar systems, etc. outside the Earth's atmosphere. Solar system (zs) covers all the planets within our solar system (inner and outer planets), phenomena occuring within the solar system (e.g. comets), the sun, and moons located within our solar system. Deep space (zd) refers to all planets, phenomena, suns, and moons in solar systems other than our own.

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Comments : 05/13/02