Non-Roman Core Record Task Group

Final Report

The Non-Roman Core Record Task Group Non-Roman Core Record Task Group was appointed in April to recommend to the CCC standards for the program core record when JACKPHY scripts appear in the record. The group was composed of: Abraham Yu (University of California, Irvine), Joyce Bell (Princeton University), Paul Maher (Library of Congress), Beatrice Ohta (Library of Congress), Rosalie Katchen (Brandeis University), Charles Wu (Columbia University), Karen Smith-Yoshimura (RLG) as CCC Liaison, Will Cromwell (Stanford University) as resource, and John Eilts (RLG) as chair.

The group had a listserv for communications, and in addition held 4 telephone conferences (April, May, August and September). A survey was sent out to the relevant electronic lists to solicit input form the JACKPHY user community in June. Based on the replies to the survey a draft of the task groups recommendations was drawn up and sent to the same lists in September. Based on the responses to the survey and the draft recommendations, the task group makes the following recommendations to the CCC.

RECOMMENDATIONS

1. The majority of the respondents to the survey and many members of the task group would have preferred to "pair" name headings when the Roman heading was in standard (ALA/LC) romanization, non-standard romanization, or in English, but this proved difficult to accept without the existence of a national authority database with non-Roman script and guidelines of when and what to put into the paired fields. It is the feeling of this task group that it is necessary to have a further task group or groups to study this much more complex issue.

2. There was a great deal of concern and discussion over the completeness of the title transcription in the romanization. It was finally determined that application of AACR2r 1.1B4 would allow for the abridgement of the romanized title in cases where it was extremely long and difficult.

3. The task group also considers that further consideration must be taken about the migration of program records containing JACKPHY script data from systems supporting the vernacular scripts to system that do not, and then back again. IF a JACKPHY script PCC record migrates to a non-JACKPHY script system where it is further modified, the record must indicate that there is also a JACKPHY-PCC record for the same item. Perhaps a code in 008/38 could be used, such as the value "x" indicating that the JACKPHY characters of the source record are not included "missing characters." This would be a new interpretation of the current MARC usage for the value.

F. NON-ROMAN SCRIPT CORE RECORD REQUIREMENTS

Note: PCC non-Roman script records must be contributed from systems that comply with the USMARC Format for Bibliographic Description which defines a 066 field (Character Sets Present), multiple occurrences of 880 fields (Alternate Graphic Representation) and a $6 non-Roman liking subfield, with non-Roman unlinked fields having an occurrence number of "00" in 880 $6.

PCC CORE RECORD ELEMENTS FOR RECORDS CONTAINING JACKPHY SCRIPTS

The following are requirements for records containing JACKPHY script data. Note that such records also must contain certain elements in Roman script. Records for materials in JACKPHY scripts that contain only Roman script are to follow the basic core record requirements.

Element                                  Roman      Non-Roman 

                                         script     script(s) 

  

Fixed length data elements "008"           M           NA 

ISBN "020"                                 MA          O(1) 

Cataloging Source "040"                    M           N 

Authentication Code "042"                  M           N 

Classification Numbers "084"               M           O 

Main Entry "1XX"                           MA          MA(2) 

Uniform Title "240"                        MA          O 

Description "245-300"                      M           M(3) 

Series Statement "4XX"                     MA          MA 

Notes "5XX"                                O           O 

 with exceptions: 

   General note if source of title not 

    from title page "500"                  MA          MA(4) 

  Contents note for multipart items 

    with separate titles "505"             MA(5)       MA(5) 

   Reproduction note "533"                 MA          MA 

Subject Access "6XX"                       MA          MA(2) 

Added Entries "7XX"                        MA          MA(2) 

  

Footnotes: 

M=  Mandatory 

O=  Optional 

MA= Mandatory if applicable 

NA= Not applicable 

1. If a non-Roman ISBN is to be entered it must be entered in a subfield z.

2. Name entries may be entered as "paired" entries if the Roman entry is standard ALA/LC romanization of the vernacular heading. Vernacular headings are required if the roman entry represents standard ALA/LC systematic romanization.

3. The vernacular script title information must be completely transcribed. (With an extremely long title, the cataloger may choose to abridge the romanized title per AACR2r 1.1B4)

4. Vernacular notes should not be constructed by the cataloger, but vernacular data should also be represented in original script.

5. Contents must be present and may be entered either in romanization only or in the vernacular script.

6. Geographic subject entries may be entered as paired subjects when the authorized heading is in standard romanization.