BIBCO Annual Report FY01

In FY01 BIBCO libraries contributed 73,115 new bibliographic records to the pool of shared cataloging available for use by the global library community. This is an 11% increase over FY00 and reflects an increase of 1% in core record contribution. This year BIBCO partners reported many staffing fluctuations and reorganizations; nonetheless, 23 libraries exceeded their estimated, and in some cases, previous contribution levels. Of these, the most notable were: Arizona State University, Cornell University, National Library of Medicine, New York University, Stanford University, University of Chicago, University of Wisconsin-Madison, and Yale University.

• Total BIBCO libraries: 43
• Total contributions: 73,115 bibliographic records
• Total core records: 22,481
• 50% exceeded institutional production goals

For the first time in the history of the BIBCO Program the annual recruiting goal of five new BIBCO participants was not met. Only one new library New York University Law Library joined the program in Fy01; however, there are 2 new libraries scheduled for training in the first half of FY02, they are:

• Duke University
• State University of New York, Buffalo

The BIBCO Operations Committee (OpCo) met in May of 2001. This year's meeting included identifying how and what types of metadata materials are being processed in BIBCO and CONSER institutions, as well as a discussion of the impending approval of the MARC format encoding level "i" for integrating resources and its impact on BIBCO and CONSER cataloging. This year the BIBCO OpCo's major activity was to provide input and review to the draft BIBCO Participants' Manual being edited under the auspices of the Standing Committee on Training. The meeting also included a decision to seek approval for extended terms for the BIBCO OpCo members from the current 2 year term to a 3 year staggered term. In Fy2000 the Steering Committee denied the OpCo request to increase the number of BIBCO representatives to parallel the CONSER OpCo structure (i.e., to have one representative from each member institution) or alternatively, to raise the number to at least 50% of the total membership. Most members feel that, having been denied a larger forum, longer terms would provide the needed continuity and cohesiveness that appears to be lacking in the group.

Both BIBCO-At-Large meetings held this year continued to be extremely well attended. The meeting held at ALA Midwinter conference consisted of a brainstroming session, led by Jennifer Bowen (Sibley Music Library, Eastman School of Music) to develop a utility wish list that was eventually combined with the CONSER utility wishlist. Included in this list was the desire to have links between headings on bibliographic records and the authority file; the need to have batch-loaded BIBCO records to overlay other records in OCLC, and the ubiquitous desire to have PCC bibliographic records distributed between LC, OCLC, and RLIN without regard to ownership or use. This list took center stage at a panel discussion held at the PCC Participants Meeting at ALA Annual conference.

At the summer conference the BIBCO-At-Large meeting focused on the final report of the BIBCO Core Record Study conducted by David Banush (Cornell University). At the request of the PCC Policy Committee (PoCo) Banush undertook a qualitative study of cataloger and manager attitudes toward the core record with a view to determining why the core record has been less widely implemented than initially hoped. Banush discussed the methodology used and presented his findings; however, his recommendations as to the future direction of the BIBCO Program and its marketing were not included in this discussion. These will be presented to the PoCo at their November meeting for their consideration.

Major accomplishments of the BIBCO Program in FY01 include:

• A FAQ on LC classification for BIBCO Libraries was developed and posted to the BIBCO home page.
• At the suggestion of BIBCO members a web based notification form was developed and post to the BIBCO home page to encourage BIBCO libraries to report that a PCC record is available in the utilities for "in-process" items held by LC.
• The BIBCO Working Group on Series Numbering has completed its work and will be disbanded with sincere appreciation. The accomplishments of this group include:
  1. Created a letter for the use of PCC members to encourage vendors to develop programming to support ordered series numbering. This letter is posted on the BIBCO home page.
  2. Via LC, secured approval by the Joint Steering Committee of AACR2 to allow the AACR2 prescribed abbreviation for volume to be used in series statements when a variant abbreviation is used in the publication. This will diminish the need for a combination 4XX/8XX series tracings when the only difference in a series statement and the 8XX is in the numbering designation.
  3. Early implementation of the JSC approved change to AACR2 (see no. 2) via a Library of Congress Rule Interpretation to Appendix B.5.
  4. Approval of the creation of a successor Task Group on Series Numbering under the auspices of the Standing Committee on Automation to investigate ways in which local systems could provide improved displays of series headings, ignoring captions in subfield $v and arranging the numerical portions in numerical order.

Rotation of the Operations Committee representatives continues on an annual basis, this year the outgoing representatives from Brooklyn Law School Library (Maria Okonska ), Harvard University (Bruce Trumble), Northwestern University (Andrea Stamm), Queens Borough Public Library (Elizabeth Ankersen), and University of Texas (Robin Fradenburgh) are succeeded by representatives from:

• Arizona State University (Ronda Ridenour)
• Indiana University (Mechael Charbonneau)
• Oklahoma State University (Co-ming Chan)
• Tulane University (Rebecca Malek-Wiley)
• University of North Carolina at Chapel Hill (Margaretta Yarborough)

These new members take office October 1, 2001 and as currently stated in the PCC governance are slated to conclude their two-year tenure September 30th, 2003. The length of terms may be extended for an additional year.

BIBCO Fy 2001 Annual reports by library:

Arizona State University:

When I discussed with the other catalogers at Arizona State University what we might like to say in the BIBCO annual report, we were all struck by the realization that BIBCO has become so much a part of our daily routines that there seemed to be nothing "special" to say about it. We certainly exceeded our estimated contribution of BIBCO records, but did so without making any particular point of it locally. We contributed about 50% at full level and 50% at core level; the percentage of full level records is affected by the fact that our current policy requires full level cataloging for all state and local documents.

The fact that, after two-plus years of participation in BIBCO, we are thoroughly comfortable with our role does not mean that we have stopped appreciating the benefits of the program. When our copy catalogers use other participants' excellent records; when one of us finds a particularly sticky bit of authority work already done in the AAAF; when we realize that our own work will be of similar benefit to others-- then BIBCO seems pretty "special" after all!
Submitted by Ronda L. Ridenour

Brigham Young University:

Brigham Young University has continued to produce BIBCO records through the efforts of only four catalogers. We had originally planned to bring more people on board to participate, but our time was spent on other pursuits of our Library. We have once again exceeded our commitment level, producing more records than our goal for the year. The work of the NACO and SACO programs have become stronger in our institution as more participants are contributing NACO records and subject heading requests more frequently.
Submitted by John B. Wright

Brooklyn Law School:

The Brooklyn Law School Library has been a BIBCO participant since 1998. This year, our library experienced staffing changes that had a negative impact on our estimated statistics: the statistics have dropped about 50%.

At the present time, the library has one person trained to contribute to BIBCO records. In addition, a considerable amount of time is spent on training a new person, database maintenance, other technical services projects, and administrative functions. We hope that over the next year our statistics will increase by 25%.
submitted by Maria Okonska

Center for Research Library (CRL):

This past year the Cataloging Department at the Center for Research Libraries (CRL) once again participated in the BIBCO program. There were some staffing changes in the Dept. Our Dept. Head Adriana Pilecky-Dekajlo
left the Center in Nov. 2000. Another co-worker has been on maternity leave since July 2001. The remaining group (3 catalogers) continues its commitment to the BIBCO program. During fiscal year 2001 (Oct. 2000/Sept.
2001) CRL contributed 638 full level records and 31 core level records. Most of our monographic collection is done as BIBCO. Most monographs are unique and require substantial authority work.

Special cataloging projects in the last year included: Japanese 1940-1950 monographs; new acquisitions of the Area Studies Microform Projects; 18th-early 20th century Russian monographs.

In addition to the regular cataloging activities, staff in the Dept. were involved in database maintenance of CRLCATALOG and updating databases on the world wide web.
Submitted by Serafima Dukhan

Cleveland Public Library:

Ohio NACO Funnel Cooperative contributed 21 authority records. We are using Core Standards in training all new catalogers for all formats, even though we are only qualified for PCC books.
Submitted by Margaret Shen

Columbia University:

This year Columbia increased the number of high level support staff cataloging belles lettres materials at PCC full-level. In addition to all western European languages, we have increased our Russian belles lettres cataloging and have added Romanian and Polish. We had to suspend plans for PCC cataloging of Arabic belles lettres due to a staff vacancy. Documentation written for support staff may be found at: http://www.columbia.edu/cu/libraries/inside/units/bibcontrol/cpm/cpmspe/ cpm610.html

Columbia has also written its first grant to include PCC cataloging. While the first phase of the grant concentrated on titles that had cataloging copy, a significant portion of the second phase will entail original cataloging with PCC core as the default. The grant is an NEH-funded grant to catalog and microfilm about 9,700 brittle Slavic-language items from the general stacks and rare collections, particularly the Bakhmeteff Archive of Russian and East European Culture and History. Most of the materials date from 1850 to 1960 and many are held by few if any other institutions. We believe that cataloging at PCC level along with the commitment to provide NACO headings for the material cataloged originally was a selling point in our grant application. Susan Summer manages the original cataloging component of the grant.
Submitted by Kate Harcourt

Cornell University Library:

In addition to our ongoing commitment to BIBCO cataloging, many Cornell staff members participated in PCC work related to BIBCO. Ed Weissman chaired and Karen Calhoun served on the Standing Committee on Automation’s Task Group on OCLC Batch Processing, whose recommendations, if implemented by OCLC, would result in a substantial increase in the number of BIBCO records available for use by the OCLC cataloging community. Karen also continued her term as Chair of the Standing Committee on Automation.

David Banush completed a qualitative study of cataloger and manager attitudes toward the BIBCO core record. The BIBCO Core Record Study was funded by Sarah Thomas, Cornell’s University Librarian. The study’s final report recommends changes to the BIBCO program intended to assist in making the program more attractive to both present and potential members.

Iris Wolley served on the Standing Committee on Standards and Standing Committee on Training Task Group on Implementation of Integrating Resources, whose charge includes developing various scenarios whereby integrating resources would be handled by CONSER and/or BIBCO. Nancy Holcomb served on the Standing Committee on Standards Cartographic Materials Core Record Task Group, charged with defining the minimum set of data elements for cartographic materials. And, Marty Kurth served on the Standing Committee on Automation Task Group on Automated Classification, which recommended library software enhancements to assist with the generation of classification and call numbers.

Finally, the loyal members of Cornell’s Working Group on Cataloging continued our tradition of
discussing and commenting on every PCC survey and draft document that came our way during the year.
Submitted by Marty Kurth

Eastman School of Music

At Eastman, our BIBCO output remained at about the same level in FY 00/01 as in the previous year. We had hoped to have arranged NACO training by now for new staff members which would also have facilitated their participation in BIBCO, but that has been delayed until at least the end of November. Cataloging at Eastman has undergone an administrative change during the past year: while the Sibley Music Library continues to have its own independent catalog department, Jennifer Bowen has now taken on the position of Head of Cataloging for the entire University. including the Sibley Library. There are no plans to merge the three separate catalog departments. While the rest of the University has not participated in any PCC program before, staff from the other UR catalog departments will participate with Sibley staff in the NACO training later this year. It remains to be seen whether the rest of the university will eventually join BIBCO as well.

Eastman produces BIBCO records for scores and sound recordings only. As in last year's report, the ratio between full and core records has remained at approximately 60% full to 40% core. Also like last year, the majority of our BIBCO records were new records rather than upgrades, and the majority of the records were scores rather than sound recordings. Because we have only 2-3 staff members producing BIBCO records at present, we select records to submit as national-level records on a case-by-case basis from our regular workflow. We create a record that meets our institutional needs, then code the record according to the level met. If it lacks any elements that would be required for national full-level coding, it will be coded as core. For this reason, most of our core records actually fall somewhere between core and full, rather than just meeting the minimum core standard. However, for sound recordings that have been backlogged for several years, we do create new records which meet but do not exceed the minimum core standard.
Submitted by Jennifer Bowen and Linda Blair

Harvard University:

Harvard continued to contribute to BIBCO in a very limited way during the past year. The reorganization and relocation of Technical Services staff from Widener Library to an off-site location has lead to changes in staffing and priorities. In addition, library staff are heavily involved in committee work leading up to the planned July, 2002 implementation of Ex Libris's Aleph system as Harvard's new ILS. This means, that the coming year will be one of reduced cataloging output as staff devote energies to the implementation of the system leading up to July and to learning to use the system, adjust workflows, etc. after implementation. In my previous annual report, I spoke of the problems that Harvard was experiencing because of the inability to overlay vendor records in OCLC via tapeload. This situation continues to affect Harvard's ability to commit to BIBCO; we welcome the efforts that BIBCO is making to address this problem and hope that a more efficient method of contributing records will emerge from these efforts.
Submitted by Bruce Trumble

Indiana University

This past year was a productive one for the Cataloging Division, Technical Services Dept., Indiana University Libraries. In November, we welcomed our new Associate Dean and Director of Technical Services, Harriette Hemmasi (formerly from Rutgers). From October 20, 2000 to January 1, 2001 we were under a cataloging moratorium while our NOTIS database was being converted and loaded into our new LMS system, Sirsi's Unicorn Academe. During November and December much of the normal work of the Cataloging Division was suspended and much time was spent on training and practicing within the cataloging and authorities component of Unicorn. Aside from regular cataloging activities, the Cataloging Division staff also participated in a special project to help finish the retrospective conversion of 55,000 analyzed series shelflist cards for the Bloomington campus libraries.

Despite the many and varied activities outlined above, we were still able to exceed our commitment of 2400 records; we project that the number will be about 3000 at the end of FY2001. All but about 110 were full-level records. One category of materials in which we have upgraded many records to PCC is LC Overseas Data Entry (lcode) records from India. There are currently nine BIBCO catalogers, and we are planning to expand to include Arabic.

The Indiana University Libraries continue to produce BIBCO records in a large variety of languages. In addition to materials in all Western European languages, we have during the past year cataloged works in Amharic, Avaric, Azerbaijani, Bashkir, Belarusian, Bengali, Bosnian, Bulgarian, Buriat, Chagatai, Chuvash, Circassian, Croatian, Czech, Estonian, Finnish, Georgian, Hindi, Hungarian, Ingush, Kalmyk, Kashmiri, Kazakh, Kyrgyz, Macedonian, Mongolian (Mongolian and Cyrillic scripts), Persian, Polish, Pushto, Romanian, Russian, Sanskrit, Serbian, Slovak, Slovenian, Tajik, Tatar, Tibetan, Turkish (Arabic and roman scripts), Uighur, Ukrainian, Urdu, Uzbek, and Yakut.
Submitted by Mechael Charbonneau

Indiana University School of Law, Indianapolis

Having implemented a new ILS and moved into a new building within a 6-month time period, we have finally normalized our new workflow and look forward to increasing the number of BIBCO contributions in the coming year.
Submitted by Chris E. Long

Joint Forces Staff College:

The Joint Forces Staff College (President Clinton changed the name of our school in October 2000) continues to enjoy its role as a BIBCO institution. This year has seen an increase in the number of records upgraded to BIBCO standards. In July, 2000 alone we upgraded over 200 Defense Technical Information Center documents. The majority of these documents were K-level records, which lacked proper authority control, Library of Congress subject headings, and a LC classification number. The Staff College continues to assist the professional military school community in establishing new name authority records.
Submitted by Robert Ellett

National Library of Agriculture

The National Agricultural Library (NAL) met its goal of creating and authenticating 400 BIBCO records.

Several catalogers are in the process of being trained to index journal articles for AGRICOLA. This step became necessary because of a need to boost the NAL's production of indexing records. Catalogers, on a part-time basis, will be indexing journals that are not scientifically complex, as well as individually authored chapters of conference proceedings. NAL hopes to increase the production of indexing records without creating any new cataloging backlogs.

Pam Andre retired as director on June 1. A search committee has been established to recruit a new director.

During the past year NAL began an assessment of integrated library systems from various vendors. NAL plans to acquire a new electronic library management system in late 2001. A USDA sponsored blue-ribbon panel was convened to evaluate NAL's mission and services. The panel, consisting of USDA executives as well as stakeholders, reviewed the Library's structure, mission and goals, and will make recommendations on how to improve and expand its services.
Submitted by Michael Esman

National Library of Medicine:

The National Library of Medicine (NLM) has contributed 4,486 records to BIBCO thus far for FY 2001 (that is, through the month of August). This level of contribution, consisting primarily of core-level records, is already seven percent (7%) over the institutional goal of 4,200 titles.

NLM contributes records for print monographs, audiovisual, and electronic resources to the BIBCO program Approximately one-third of NLM overall cataloging production represents unique contributions to BIBCO. This year, over 13 librarians and support staff were involved in BIBCO-related activities at NLM.

Thirty-nine percent (39%) of NLM's total BIBCO contributions were the result of NLM's continued participation as a partner in the Library of Congress Cataloging-in-Publication (CIP) program. To date, NLM has processed 161 CIP titles that were contributed to LC via the Electronic CIP (E-CIP) program which takes advantage of the web environment for transmitting data (i.e., galleys and pre-publication records). Electronic CIPs accounted for 9% of the 1,794 total CIPs cataloged by NLM thus far for the year. NLM Director, Donald A.B. Lindberg, M.D. continues to work to encourage biomedical publishers to participate in the electronic CIP program which is seen as a way to speed the cataloging process.

In addition to contributing bibliographic records for sharing nationally, NLM also participated in other BIBCO initiatives. Alice Jacobs, Assistant Head of Cataloging, continued to serve on the BIBCO Operations Committee and Diane Boehr, Head, Unit II, continued to participate as a member of the PCC Task Force on Multiple Manifestations of Electronic Resources.

The NLM Cataloging Section reviewed the draft of the new BIBCO manual and provided extensive feedback to the BIBCO Standing Committee on Training, commented on draft LC rule interpretations, and responded to several BIBCO surveys. In addition, Ms. Jacobs participated in the development of a MARBI discussion paper regarding the coding of series numbers in the MARC21 bibliographic and authority formats. Ms. Jacobs, standing in for Chair, Andrea Stamm (Northwestern), represented the BIBCO Working Group on Series Numbering and presented this discussion paper at the MARBI meeting at the ALA Annual meeting in June 2001.
Submitted by Alice Jacobs

New York Public Library

This last fiscal year we have had another turnover of professional staff, even though we did hire 3 new librarians we still have 4 positions to be filled. It will take time to train these new librarians to reach the level of cataloging required by our institution and the requirements needed to fulfill PCC standards. Also, our institution uses BILLINGS and Fixed order classification which, as yet, are not a recognized MARC classification scheme. This requires that our catalogers also need to learn either LC or Dewey classification system. Another factor which influences the number of BIBCO records we create is that NYPL is attacking the problem that many libraries face, the elimination of backlogs. In order to do this we are creating many records which do not meet BIBCO standards. However, all these records do receive daily authority control processing by OCLC/WLN.
Submitted by Marcel Lipkowitz

New York University

NYU does not have anything new to report. Our two biggest contributors have left in the past six months and I don't imagine our numbers will be as high as they have been.
Submitted by Sherman Clarke

New York University, School of Law

New York University School of Law joined the BIBCO Program in early June 2001. Although the Library is quite new to the program, the experience I gained as a BIBCO participant while working at Brooklyn Law School Library until March 2001 has made the transition very smooth. During FY 2001/2002, New York University Law School Library expects to increase its BIBCO participation to 50 or more titles per month. This figure would include most of our original cataloging, and selected copy cataloging.

Currently, we do most of our cataloging in our local catalog, and upload the records on a monthly basis to RLIN. NACO work is done on RLIN. Within the next few months, we expect to start doing our original PCC cataloging directly on OCLC. Copy cataloging will be uploaded on a monthly or possibly semi-monthly basis to both OCLC and RLIN. NACO work will be done primarily on OCLC.
Submitted by George Prager

Northwestern University

During the past fiscal year, Northwestern experienced significant staffing changes that had the potential of disrupting our PCC contributions. However, halfway through the year, we were fortunate to replace two experienced catalogers with two excellent catalogers, one of whom had significant PCC experience. We are pleased to report that our BIBCO contributions this year equaled those of the previous fiscal year. Although an experienced original cataloger is temporarily working elsewhere in the Library and another experienced original cataloger has announced her intention to leave NUL, we hope that in the coming year, we will increase both our BIBCO and NACO contributions. Our percentage of core records increased from the previous year, up from 15% to 25% of our BIBCO contributions.
Submitted by Andrea Stamm

Oberlin College

Oberlin College continues to participate in BIBCO, primarily by upgrading member records in OCLC to BIBCO standards. Additionally, most of our original cataloging of monographs is done at the Program core standard. In copy cataloging, we have been very pleased to find BIBCO records for much of our current Russian receipts--this has expedited our Russian cataloging considerably.
Submitted by John M. Sluk

Oklahoma State

The Oklahoma State University has been a BIBCO participant since 1997. FY01 is the first year that our institution will not be able to meet our estimated goal for BIBCO contribution. By the end of September, our contribution is expected to be 25% below our projected goal. This is a 31% decrease in our productivity from a year ago. This decrease was due to staff turn-over, time spent on training and continuous refinement of our workflow under the Library' new automated system, Endeavor. We also dealt with the cleanup of the database necessitated by data conversion during migration to the new system. Moreover, a cataloger who had been a major contributor of the BIBCO records left for a cataloging position at the Library of Congress.

The BIBCO records created under the PCC program in our institution for FY01 represent 42% of total original cataloging production. Of those BIBCO records, 82% were at the core level, and 18% at the full level. Contributions of BIBCO records were made primarily by three of the six catalogers in the department. However, other catalogers also contributed name and series authority records to support the PCC program.
Submitted by Co-ming Chan

Princeton University

BIBCO participation at Princeton University was flourishing through the first two-thirds of this fiscal year but has dropped sharply over the last few months. This summer saw a rash of cataloging staff retire or leave for jobs elsewhere, and the positions have not yet been filled. PCC participation is suffering a double hit as we have fewer staff to create PCC records, and the staff we do have are often feeling too pressed by the increased workload to take that last minute to review their records to see if they are eligible for PCC coding. It seems unlikely Princeton's BIBCO figures will return to their previous levels in the near future.

PCC coding on original cataloging during Princeton University's fiscal year 2000/01 represented 19% of total original cataloging production, and PCC coding added to member copy records was 17% of the total for that category (both an increase on the 18% and 13% respectively from the previous year). Princeton's fiscal year ended before the staff losses began to seriously affect BIBCO figures. Potentially there are 19 catalogers who may be creating new PCC records, down from the 23 mentioned in last year's report.
Submitted by Joyce Bell

Queens Borough Public Library:

Report not submitted

St. Louis School of Law

During the past year, Saint Louis University Law Library continued to concentrate its efforts in specific areas. In terms of the domestic press, we have attempted to contribute records for American Bar Association publications as well as for presses that do not participate in the CIP program. Internationally, our additions to the BIBCO database are most significant in terms of titles issued by legal academic and research presses located in Poland, Ireland, and the United Kingdom.

Submitted by Richard Amelung

Stanford University

Stanford's BIBCO production contribution to PCC for the year 2000/01 will be about 5,500 catalog records for books; we'll exceed our goal by 45%. Core records will constitute 24% of the cataloged total for books, or 55% of the total that excludes belle-lettres. Most of our original cataloging of books is at the BIBCO level.

This year four more monograph catalogers became independent BIBCO contributors: in Hebraica, music, sciences and belles-lettres fields. All our experienced original monograph catalogers are now independent in BIBCO work. We are very thankful to Joan Biella and Jain Fletcher for their invaluable training support throughout the year.

We continue to strive for the quality of our work. In addition to our ongoing training efforts we routinely correct errors in our PCC records detected through the RLIN error reports.

As reported last year, we have implemented BIBCO as a default for original monograph cataloging (i.e., full or core to be decided at the discretion of the cataloger). We are happy to observe that our productivity has not dropped as a result. On the contrary, our catalogers have become more productive with experience.

There were staff changes due to retirements and a merger of a portion of the Hoover Library with Stanford University Libraries: we lost two experienced BIBCO catalogers but gained five new catalogers. The year 2001/02 will present us with training challenges to groom the new catalogers to become BIBCO contributors.
Submitted by Mia Rode

Texas A&M University

During the 2000/2001 year, we were very pleased to have slightly exceeded our goal for Bibco contribution. Our catalogers still prefer to contribute more full level records than core level. Along with general monographs in various languages, some specialized areas of contribution this year were early 20th century German literature, including translations into German from other languages; Russian artist exhibition catalogs along with Slavic language social science works; and transportation research publications in series. We expect to continue at about the same level next year as our new system implementation has stabilized.
Submitted by Mary Dabney Wilson

Tulane University

PCC BIBCO contributions: original and complex copy cataloging During the past year, the Tulane University Howard-Tilton Memorial Library's Cataloging Department experienced changes in staffing and the scope of work of particular catalogers - changes that have had a relatively large effect, given our small group of three original catalogers. One catalogers job description was changed to be based on serials cataloging, and the focus of more than one of us this year needed to be on training rather than on our own cataloging, which reduced our ability to contribute PCC records. On the other hand, our new Latin American materials catalogers began PCC training in February and has been contributing original BIBCO records since that time.

The average percentage of original monographs cataloging completed during our July 2000-June 2001 fiscal year that was PCC cataloging was 51%. The monthly percentage dropped while our new cataloger was first in training, then climbed again once he began PCC cataloging; for several months, the percentage was well over 50%. For complex copy performed by original catalogers (which includes upgraded foreign-vendor copy), the average percentage of cataloging upgraded to PCC level was 87%. In other words, although our original and complex copy cataloging production has been modest, we have maintained our commitment to the PCC.

Use of PCC records: copy cataloging. A significant development in our copy cataloging workflow was our adoption of PCC bibliographic records as a standard, minimally edited category. The transition from a similar category, based on a locally compiled list of libraries with "acceptable" record quality, to the PCC category was quite a smooth one. Thoughts and plans for the future We still need to hold further discussions and establish clearer local guidelines on workflow options relating to the creation and use of PCC cataloging. One important stage of this process should be communicating with colleagues in other areas of our library about the core standard. We also hope to hire at least one additional original cataloger, which should help to increase our overall BIBCO contributions.
Submitted by Rebecca Malek-Wiley

United States Government Printing Office

The United States Government Printing Office will complete its second year as a BIBCO member in January 2002. During 2001, GPO authenticated cataloging records for documents from many different Federal agencies for inclusion in BIBCO. As with last year, most of the authenticated records were for Congressional documents, GAO documents, and maps. On average, GPO authentications ranged from between 250 and 290 each month.

In April 2001, GPO published the 4th edition of the GPO Cataloging Guidelines, which has been made available to depository libraries and other libraries via the Internet. This edition contains established standards for cataloging online documents in the context of national cooperative cataloging programs. This April, GPO prepared answers for the Program for Cooperative Cataloging Standing Committee on Automation Task Group on OCLC Batch Processing's survey and submitted them to the Task Group.

In May, GPO staff members attended some sessions of the Joint BIBCO/CONSER Conference. Three member of the GPO cataloging staff were able attend the Joint BIBCO/CONSER meeting. Five members of the GPO cataloging staff attended the all day BIBCO meeting.

GPO continues to make significant progress in transitioning from cataloging primarily tangible documents to primarily online resources. The increased number of PURLS (persistent uniform resource locators) created GPO during this fiscal year as compared to last year reflects this transition. In addition to cataloging online documents, GPO continues to catalog a significant number of documents in other formats, including those in paper, microfiche, CD-ROM, and DVD-ROM.

NEW RECORDS AUTHENTICATED FOR BIBCO FY 2000-2001:
SEPTEMBER 260; OCTOBER 277; NOVEMBER 279; DECEMBER 270; JANUARY 277; FEBRUARY 280
MARCH 252; APRIL 266; MAY 272; JUNE 277; JULY 266; AUGUST 272
TOTAL FY 2000-2001 2948
Submitted by Steve Uthoff

University of California, Berkeley

With the departure of our sole PCC contributor, Ivan Arguelles, in January 2001, the Library was left without anyone to contribute NACO or BIBCO records. LC and the PCC were very concerned about losing the University of California, Berkeley's contributions to the program since we had been a stalwart and valuable partner throughout the years. Working with Ana Cristán and Carol Hixson, University of Oregon, the Library organized a two day BIBCO training session on June 13-14th, just before the American Library Association conference in San Francisco.

Carol Hixson trained a total of fifteen staff from the Original Cataloging Unit, Monographic Processing and Cataloging Unit, East Asian Library, Water Resources Center Archives and Earthquake Engineering Resource Center. As of August 16th, 2001 the Library's Main Library catalogers were released from review for roman alphabet and Cyrillic alphabet records.The Library is excited about being able to continue its contributions to BIBCO and being able to broaden our participation. We greatly appreciate all the efforts on the part of Ana Cristán and Carol Hixson for their willingness and time to keep us going.
Submitted by Armanda Barone

University of California, Los Angeles

The highlight of UCLA's participation in the BIBCO program this year is that our record contribution has doubled, despite several significant staffing changes and a reorganization of the Charles E. Young Research Library Cataloging Department. Our new department head is John Riemer who came to us from the University of Georgia in December 2000. Also in December 2000, Caroline Miller became the BIBCO and NACO liaison for UCLA. In August, Caroline was promoted to the position of Head, Monographic Cataloging and Authority Sections, a position which has been long vacant. Although UCLA is not currently a member of the BIBCO Operations Committee, Caroline attended the OpCo meeting in May 2001 as an observer. Earlier this year (2001) one of our librarians, Renée McBride, represented UCLA's BIBCO operation by participating in the David Banush core record study.

Although UCLA has been a BIBCO library since the implementation of the BIBCO program, we have never received formal training. Hence, participation has been limited to a few staff members. The goal of the new leadership is to plan for formal training within the coming year that will include not only YRL Cataloging Department staff, but staff in other cataloging units on campus as well. Our goal is to make BIBCO cataloging a more viable option for more catalogers on campus.
Submitted by Caroline Miller

University of Chicago

Apart from the statistics, there is really nothing new or different that we are doing here.
Submitted by Pat Williams

University of Colorado, Boulder

This past year was a year filled with vacancies and internal changes. Technical Services is in the process of reorganizing and this has taken up a lot of our time. Three new catalogers have started within the last 3 months. Our BIBCO contributions exceeded our predictions. We are hoping to conduct additional BIBCO and NACO training this year and to expand the number of catalogers contributing records.
Submitted by Bill Garrison

University of Dayton:

Between July 2000 and June 2001, the University of Dayton contributed and enhanced 322 records to the BIBCO program. These records include:

• Original monograph bibliographic records
• Records that have ELvl: 8 are enhanced to ELvl: 4
• UKM records that have Elvl: blank are enhanced with 042: pcc and 650-4 fields that are redundant of 650-0 are removed
• BIBCO records that have correct ELvl and 042 field but with the call no. field coded as 090 are changed to 050-4.

In practice, we accept BIBCO records as they are without authority verification. Occasionally, we find BIBCO records (full level as well as level 4) with incorrect codes, such as records that have the call no. field coded as 090, and records whose Cont and Indx fields do not agree with the 504 field; we upgrade them to the BIBCO standards. These BIBCO records are not counted again in the University of Dayton statistics.
Submitted by Susan Tsui

University of Florida:

This was our second year of participation in the BIBCO program, so we had already worked it into our local system of priorities and procedures. We were ambitious in setting our annual goal at 2001 BIBCO records, but we expect to come close to that number. Some factors that have impacted our participation this year include the increased purchase of books without a corresponding increase in cataloging staff. While BIBCO CORE level offers time savings over Full level cataloging, its requirement of full authority support makes it more expensive for us than nonBIBCO K-level contribution without full authority support as we are permitted to do with items not high priority for us. Of our 1797 total BIBCO contributions in our July 2000-June 2001 fiscal year 455, or 25 percent were CORE records, an increase of 70 percent from last year.

Since our catalogers are now more experienced with BIBCO cataloging and our automated authority processing is very effective, emphasis on review of individual BIBCO bibliographic records was decreased as compared to last year. NACO contribution review, however, continues to be provided for each authority record (with the exception of those by one senior cataloger), and those designated as needed for BIBCO are fast-tracked. This means that the in-house review of NACO authorities supporting BIBCO records take priority in the review process, resulting in more timely authority support of BIBCO records. Priscilla Williams now shoulders the responsibility for name and series authority reviewing, and also travelled to the state capital this summer to train catalogers in our State Library in NACO participation. Daniel Cromwell continues to coordinate our SACO contributions.

One of our most productive BIBCO catalogers volunteered and was interviewed in the BIBCO Core Record Survey. The draft BIBCO manual was circulated among us and we find it very useful and greatly appreciate it's availablity.

The BIBCO Coordinator served on the BIBCO Operations Committee and attended meetings at LC in May. These were very helpful in comparing notes with other librarians from BIBCO libraries and working towards understanding and implementation of changes in rules such as integrating resources.

On the whole, we at UF continue to be very committed to participation in the collaborative efforts represented by BIBCO as well as SACO and NACO programs, and we appreciate the contributions of other libraries, most especially the Library of Congress.
Submitted by Jimmie Lundgren

University of Maryland:

BIBCO contributions from the University of Maryland slightly exceeded our goal of 350 titles for the year. This figure is around 30% less than what we contributed last year. Our lower goal was based on knowing that the Cataloging Department would be preoccupied with organizational changes. The Technical Services Division has been going through an organizational review and has not as yet filled several vacant cataloging positions. Cataloging staff have also been supporting migration efforts to a new Ex Libris library system. Currently, four original catalogers contribute western European language monographs and some Chinese language monographs to the program. All records are done as Full.
Submitted by John Schalow

University of New Mexico:

In 2000-01, the Catalog Department continued to be responsible for the cataloging and maintenance of library materials (with the exception of fine arts books and scores and Center for Southwest Research manuscripts), the cataloging of UNMGL serials, and authority control for the entire LIBROS Consortium which has a current membership of 31 libraries, archives and special collections throughout the state of New Mexico. In the Fall of 2000, the Department expanded its responsibilities to include receiving of firm orders, Ibero-American Resources receiving and paying, gift processing, and more complex database maintenance. 2.5 FTE transferred to the department to handle the added responsibilities in receiving and database management. No staff were transferred to process gifts.

The department cataloged/recataloged 32,086 titles--compared with 29,502 titles for 1999/2000. We cataloged more titles this year with no increase in catalog staffing and with the additional responsibility of gift searching. 5 FTE catalogers contributed full-level BIBCO records and NACO authority records to the PCC Program.

Highlights of this fiscal year include: a retrocon project for 111,464 titles; planning and implementing a shelf-ready pilot project for approval titles; and hiring a vendor-liaison cataloger. We also established a Cataloging Resources Coordinator position (.5 FTE); and implemented a quality control program. The Cataloging Resources Coordinator is the department's liaison to the PCC, assists UNMGL catalogers through group and individual training and in phase one of the quality control program reviews all new NACO authority records prepared by department catalogers.
Submitted by Chris Mueller

University of North Carolina:

The University of North Carolina at Chapel Hill is on track to equal or slightly increase its BIBCO contributions over the previous fiscal year. The percentage of our core record contributions is also creeping upwards, averaging 15% of our total. UNC-CH catalogers continue to create BIBCO records across a broad spectrum of subjects. Two thirds of the catalog records created for the digital grant project "The Church in the Southern Black Community" (the most recent component of "Documenting the American South," docsouth.unc.edu/index.html) were BIBCO records, and all of these records will become part of LC's American Memory project.
Submitted by Margaretta Yarbrough

University of Oregon:

Fiscal year 2001 was the first full year that the University of Oregon was part of the BIBCO program. All of the librarian and senior library assistant monographic catalogers have been trained in BIBCO. The determination to contribute a record as BIBCO is left to the individual cataloger, within certain departmental parameters. The University of Oregon contributed around 800 BIBCO records in FY01, which represents about 3% of the production of this group of catalogers. While the numbers are not huge, they do compare favorably with other academic libraries of comparable size. We are currently investigating the possibility of applying for Enhance status in several other formats so that we could contribute records for those materials to the BIBCO Program as well. In addition to the UO's bibliographic and authority record contributions to BIBCO, Carol Hixson, Head of the UO Catalog Department, continued to serve as the Chair of the PCC Standing Committee on Training, which is currently working on the BIBCO Participants' Manual (http://darkwing.uoregon.edu/~chixson/bibco/outlinerev.html)

Carol also served as BIBCO trainer and reviewer for the University of California-Berkeley when staff turnover there threatened to cause them to drop out of the program. She was happy to work with the knowledgeable, enthusiastic catalogers of UC-Berkeley and make it possible for them to continue making valuable contributions to the PCC.
Submitted by Carol Hixson

The University of Pennsylvania:

The University of Pennsylvania estimated a contribution of 3000 pcc records during the year 2000-2001. We have exceeded that estimate by ca. 800 entries, some of which represent records for Hebrew and Hindi materials as well as those in western European languages, and some of which represent non-book materials, e.g. scores, sound-recordings, and electronic resources.
Submitted by Jeanne Craig

University of Texas at Austin:

The University of Texas at Austin continued its commitment to participation in the BIBCO program throughout FY 2000-2001. In January our most experienced BIBCO cataloger retired. Unfortunately the loss of this key staff member caused us to fall a little short of the production goals we had set for ourselves.

In June 2001 UT Austin General Libraries applied for permission to add the Music formats to our BIBCO authorizations and in August we began contributing new bibliographic records and doing national level enhance in that area. The addition of our Music Cataloging Unit staff to the project has enabled us to broaden the scope of our contributions.
Submitted by Ernestine Potter

University of Washington:

The University of Washington Libraries continued its participation in BIBCO during 2000/2001 and was one of the largest contributors to SACO during that period. Over the past year, 5 library specialists who were complex copy catalogers were promoted and trained as original catalogers. All of these staff had previously been trained in NACO and BIBCO, but their participation in these programs will expand in their current job responsibilities. They contribute specialized language expertise in Arabic, Hebrew, Lithuanian, Persian, Slavic languages, Turkish, Urdu, and Vietnamese, among others.

WaU contributes BIBCO records for monographs (books) and for electronic resources. We continue to contribute primarily full-level BIBCO records. Full and core level BIBCO records are accepted in quick copy cataloging
with minimal review, but records that lack bibliography notes are edited by technicians to include this information. In the future, we hope to acquire OCLC enhance status for videorecordings, and at such time we will begin contribution of BIBCO records for those materials.

During much of this fiscal year, BIBCO coordinator Adam L. Schiff was involved in preparing the SACO Participants' Manual for publication. This book was published by LC Cataloging Distribution Service in June 2001, and was also made available in PDF format on the SACO home page.

In March 2001 the cataloging and acquisitions operations within the Monographic Services Division and Serials Services Division of the Libraries were moved off campus several miles away to a temporary location on the former Sand Point Naval Air Station. These units will remain off campus until fall 2002 while the Suzzallo Library on campus undergoes renovation and seismic bracing.
Submitted by Adam Schiff

University of Wisconsin-Madison:

We continue to contribute new Bibco records and to upgrade OCLC member records lacking LC subject headings and classification numbers to BIBCO standards. The percentage of our records done at core standards has increased somewhat over the past year. There has been a decrease in our total contribution of BIBCO records due to a departmental reorganization process.
submitted by Clarence Brown

Vanderbilt University:

We continue to contribute to PCC a small part of our cataloging, but we use the enhance capability to make corrections on the utility to many other records. The catalogers are pleased with the new 053 process for literary authors. It is making it easier to contribute BIBCO records for literature. Unfortunately, our experiences with SACO have nearly eliminated our contributing records to BIBCO that require a SACO proposal. Some of the catalogers are concerned with BIBCO quality control while others of us are concerned with quality control on all records on the utility. Unfortunately, many of us find it difficult to justify returning to the utility and incurring charges for searching when we are under pressure to reduce backlogs and contain costs.
Submitted by Mary Charles Lasater

Yale University:

In the Spring of 2000 Yale finally had large-scale BIBCO training for most of the catalogers in Sterling Library. We now have over a dozen regular contributors. Over the summer our contributions of both full and core records continued to rise. Based on current levels we have a goal for next year of 3000+ records. This will rise even higher as we extend our training and participation to other Yale libraries. We have recently added two map catalogers to our staff and 2002 should see contributions of map records as well. Next year will also see our move to a new Endeavor system, which may have an impact on BIBCO activity.
Submitted by Robert Killheffer