BIBCO Annual Report FY03

In FY03 BIBCO members report that changes in staffing, implementation of new automated systems, and shrinking budgets continue to affect their BIBCO contributions. Nonetheless, the spirit of cooperation and commitment remains strong, as evidenced by the continued support to the PCC provided by BIBCO catalogers who have faithfully prepared or reviewed documentation, served on task groups and committees, responded to surveys, and served as PCC trainers. BIBCO has gained strength and experience through its collaboration with LC's Cataloging Policy and Support Office (CPSO), its partnership with CONSER and the LC Cataloging Distribution Service (CDS) as well as with ALA ALCTS committees in the development of documentation and workshops to strength and maintain the cataloging skills of its members and the cataloging community. BIBCO could not continue to thrive without the expertise and generous counsel of the chairs of the PCC standing committees and their members. As a whole, BIBCO has had an outstanding year!

In FY03 BIBCO libraries contributed 74,793 new bibliographic records to the pool of shared cataloging available for use by the global library community. This represents a 8.8% decline from FY02's contribution due in large part to the restructuring of the statistical reporting deadline.

BIBCO continued to focus on building training documentation and especially the development of workshops to provide continuing education and awareness of changes in cataloging practices. In collaboration with CONSER and the Standing Committee on Training (David Banush (Cornell), chair), work continued on development of materials for the cataloging of integrating resources (IRs). Steven Miller (University of Wisconin-Madison) delivered the IR workshop materials that were subsequently field tested by catalogers at UCLA. Valerie Bross and Rhonda Lawrence from UCLA were the trainers for the test run and provided invaluable feedback. The workshop materials are now made available via the SCCTP program. Since March, twelve workshops have been presented including some at BIBCO institutions and/or presented by BIBCO trainers at SCCTP venues. There are eleven more scheduled to be held by the end of 2003!

A cataloging module for IRs specifically for PCC catalogers was developed by BIBCO catalogers from the National Library of Medicine (Alice Jacobs and Diane Boehr) and Stanford University (Regina Wallen and Kathy Winzer). The document was reviewed by the Standing Committee on Training, CPSO, CONSER, and by the BIBCO Operations Committee at the May 2003 meeting. The module has been incorporated as Appendix A of the BIBCO Participants' Manual and is available as a stand alone document on the BIBCO home page. At the BIBCO-At-Large meeting held at ALA Midwinter Judy Kuhagen (LC-CPSO) presented a primer on the impact of the AACR2 rule changes on series. The BIBCO-At-Large meeting generally held at ALA Annual conference was cancelled this year.

As a result of a discussion at the PoCo meeting in November 2002 in regards to program growth management and the relationship and importance of the SACO Program to the BIBCO Program a task group was formed to identify institutional/participant needs to facilitate subject proposal contributions for inclusion in LCSH. Jimmie Lundgren (University of Florida) gallantly accepted the challenge of chairing the task group.

The OpCo meeting included a presentation by Dr. Barbara Tillett (CPSO) on the Functional Requirements of Bibliographic Records (FRBR) and a presentation by John Celli (LC-CIP) exploring potential partnerships between publishers and BIBCO institutions that could help to expedite CIP cataloging. Kuhagen led a discussion of draft LCRIs affecting integrating resources cataloging. At the request of the PCC Steering Committee, a task group was formed to survey PCC libraries on the cataloging of remote access electronic resources. Jackie Byrd (Indiana University) graciously agreed to chair the group. Summaries of the At-Large and OpCo meetings are available on the BIBCO Home Page.

Major accomplishments of the BIBCO Program in FY03 include:

• In collaboration with CONSER, the Integrating Resources Cataloging Workshop was finalized and is now available as part of the SCCTP repertoire of workshops delivered via LC's Cataloging Distribution Service.
• In collaboration with SCCTP, two Train-The-Integrating-Resources-Trainer workshops were held; one in conjunction with ALA Midwinter conference at PALINET headquarters, the other at the University of Washington (Adam Schiff, trainer). Together, these workshop inducted over 40 integrating resources trainers from across the U.S. and Canada.
• In consultation with CONSER and SCT accepted the responsibility for maintenance of the SCCTP integrating resources workshop materials.
• In collaboration with BIBCO catalogers from the National Library of Medicine and Stanford University, the Standing Committee on Training, and CPSO an Integrating Resources Cataloging module was prepared, reviewed, and made available on the BIBCO home page in .pdf format and will be included in Cataloger's Desktop.
• In collaboration with CPSO, PowerPoint presentations on AACR2 changes and their impact on series were made available for trainers to present at workshops at local workshops.
• In collaboration with CPSO secured the services of Judy Kuhagen to present a half-day series workshop for BIBCO catalogers at ALA Midwinter 2004.
• In collaboration with CONSER secured agreement from OCLC that non-English catalog language records will be allowed as parallel records in the OCLC database.
• In collaboration with LC's Director for Cataloging conducted a survey on the overhead costs of the BIBCO Program that resulted in findings affirming the cost-effectiveness of BIBCO records.
• At the request of BIBCO, CPSO issued LCRI 1.7B "Notes" that allows for greater efficiency and flexibility in processing copy cataloging.
• At the request of the PCC Steering Committee, the Task Group to Survey PCC Libraries on the cataloging of Remote Access Electronic Resources was formed.
• At the request of the PoCo formed the Task Group on SACO Program Development.

As a result of the managed growth initiative, whereby the PCC Steering Committee is weighing the overhead costs of the NACO Program versus the number of contributions, Brooklyn Law School Library opted to conclude its membership in NACO and BIBCO. A study conducted at LC (using LC costs as the basis) examined the overhead costs of training, documentation, and maintenance of BIBCO Program membership and spread that cost over the number of BIBCO records produced in a year. The study revealed that the costs of creating a BIBCO record range from $82.40 (for a new library undergoing training, review, and producing less than 100 records a year) to $0.04 (for a library that has been a longtime member producing over 9,000 records a year). The cost per record for all contributors in the year of the study was $0.47 per record. The PoCo will be giving final consideration to instituting numerical goals for BIBCO at their November meeting.

Annual rotation of the Operations Committee representatives continues. The outgoing representatives from Brigham Young University (John B. Wright), University of Florida (Jimmie Lundgren), and University of Wisconsin (Clarence Brown) are succeeded by representatives from:

• Arizona State University (Betsy Uhl)
• Princeton University (Joyce Bell)
• University of California, Los Angeles (Caroline Miller)

These new members take office October 1, 2003 and will serve a three year term.

Arizona State University:

ASU continues to meet & exceed our stated BIBCO targets, thanks to a very enthusiastic group of catalogers and continued support from our Library administration. BIBCO is the default for all original cataloging, with individual catalogers deciding whether to use core or full level. Our primary contributions are for publications focusing on Arizona and the Southwest (especially documents) and upgrading acquisitions records from a variety of vendors. Our Original Cataloging unit is once again fully staffed, and we expect to exceed FY02 contributions and increase our contributions next year. We also have a new BIBCO Liaison, and are positioning ourselves for taking a more active role in BIBCO and the PCC as a whole. Submitted by Rebecca Uhl

Brigham Young University:

During the 2002-2003 year BYU has added another participant to BIBCO cataloging. Our French cataloger is now contributing BIBCO records. The year brought with it the appointment of Rachel Wadham as a member of SCT and John Wright’s rotation off both the SCS and the BIBCO Op Co. Rachel, BYU’s NACO Coordinator created the Mountain West Funnel project to increase the NACO participants throughout our state and region. This has been a very successful undertaking.

John also served as Chair of the Joint SCT/SCS Task Group on International Participation in the PCC, submitting the group’s Final Report Sept. 30, 2003. It is hoped that the recommendations of the report will be addressed in the following years. It is our projected goal to create 2000 BIBCO records during the 2003-2004 year. We will also train at least one other BIBCO cataloger. Submitted by John B. Wright

Center for Research Library (CRL):

It was another productive and fulfilling year for the Cataloging Department of the Center for Research Libraries. New initiatives implemented by our Dept. Head Amy Wood proved to be very beneficial for the Center. In January, 2002, the department began taking a project based approach to its cataloging. It has allowed us to process our extensive collection more efficiently. Not only are we keeping up with incoming material, we are making significant in roads into our backlog despite having fewer professionals in the department. Here are few examples for the fiscal year 2003:
Foreign Doctoral Dissertations Cataloging Project -- 141,547 records contributed; Russian and East European Periodicals (University of Miami deposit) -- 830 records contributed; Ottoman Turkish materials -- 240 records contributed; Pinyin Conversion --6,500 records converted.

Under the new management physical processing became more efficient. Item records are created for all processed serials and monographs immediately after cataloging. This has increased our unmediated borrowing significantly.

Because of staff shortages, student assistants with a variety of foreign language expertise continue to be essential to our work. Two remaining professional catalogers (down from 4 last year) are responsible for training and supervising the students.

With credits earned contributing records to OCLC, we were able to outsource several cataloging projects to OCLC. This projects are mainly to add analytics to large microform sets. Cooperating with OCLC helps our department focus on unique and rarely held items for which we have language expertise.

In prioritizing what we catalog in house and what we outsource, we hope to demonstrate our commitment to CONSER, BIBCO, and NACO programs. Last year we were able to produce records for those programs at a consistent rate and we hope to exceed those numbers next year.

One of our projects for the next year will be to catalog our remaining backlog of Russian monographs, which will be great source for BIBCO contribution. Another project will be our continued involvement with the International Coalition on Newspapers (ICON). Our ICON cataloger will CONSER (either upgrade original or contribute new records) most
newspaper records contributed to that program. Submitted by Serafima Dukhan

Cleveland Public Library:

CPL continued to focus on core-level cataloging in 2003, showing an increase in total contributions over 2002 despite several professional vacancies in the Catalog Department. Margaret Shen, one of the first BIBCO Operations Committee representatives, retired as Head of Catalog at the end of August 2003. The coming year will be full of change as we search for a new department head and migrate from DRA to SIRSI. Submitted by Andrea Olson

Columbia University:

This was the year of system migration for Columbia. As was true for many before us, we saw BIBCO statistics drop as cataloging staff were heavily involved in planning, training and rethinking workflows. Columbia has made a largely successful transition from NOTIS to Voyager and we hope to see productivity gains in the future. We plan to continue to catalog the majority of our BIBCO records in OCLC rather than in our local system so that our records will be immediately available to other institutions. It was heartening to see the BIBCO spirit of cooperation alive and well during our migration. Columbia is tremendously grateful for the help (especially the sharing of documentation) and encouragement we got from Yale, Cornell, Princeton, University of Pennsylvania, the Library of Congress, UNC and others.

The cataloging highlight this year was hosting the Integrating Resources Cataloging Workshop prepared by SCCTP. Iris Wolley from Cornell spent two days at Columbia training over 30 catalogers from Columbia, NYU, NYPL, Teachers College and St. Johns University. The training and documentation both were excellent. We have begun to contribute PCC records for integrating resources.

We are also training two catalogers in our C.V. Starr East Asian Library to contribute BIBCO cataloging records. They will create records for Chinese, Japanese and Korean materials. These records will originate in RLIN. Submitted by Kate Harcourt

Cornell University Library:

The past year has been another very active one for Cornell. We’ve seen a number of important changes in our staffing and workflow. Perhaps our biggest change has been the implementation of classification on receipt, based on the model introduced by Stanford University Library. We began using class on receipt in January 2003. Over the past eight months, we have seen a drop of over 40% in our cataloging backlogs, with a double-digit increase in cataloger productivity. One byproduct of our new workflow has been a decrease in the number of our BIBCO record contributions. We anticipate that our BIBCO statistics will remain lower through the end of calendar year 2004, when we expect to have eliminated, or very nearly eliminated, our processing backlogs. At that time, we expect contributions to rise once more. We would like to note that even with our current reduced output, we remain among the top contributors of program records.

Our contributions have always extended beyond creating bibliographic records. That Cornell’s commitment to BIBCO has not diminished is demonstrated by the participation of our staff in BIBCO and PCC-related activities generally. David Banush, Jim LeBlanc, Elaine Westbrooks and Iris Wolley have all been involved in various standing committees, ad-hoc task groups, or training efforts in support of BIBCO and the PCC. We expect these kinds of contributions to continue long into the future. Submitted by David Banush

Duke University

As Duke approaches the end of our second year of BIBCO membership, PCC activities have become routine. We find our goal of 1,000 BIBCO records a year easily attainable. As planned, our new catalogers are trained with core as the basic standard. Core records have increased from 41% to 60% of our BIBCO production. Our production of original cataloging was at an all time high this year, up 54% from the previous year. I'm sure that the core standard played a role in this increase.

We subscribed to the Catalogers' Desktop, installing it this summer. I am delighted to be relieved of my duty of filing updated documentation.

Ana Cristán visited in December to teach a one-day NACO refresher workshop. We look forward to more PCC workshops in the future. Submitted by Amy Turner

Eastman School of Music

At the Sibley Library, Eastman School of Music, BIBCO contributions decreased by approximately 15% in FY 2003. This follows a 25% increase in FY 2001 and is probably a return to a more usual workflow, since much of last year’s increase had been produced in just one month. The percentage of full records increased again this year from 80% to 85% of the total while the contribution of core records decreased from 20% to 15%. At Sibley, records are selected for contribution on a case-by-case basis from our regular workflow. We create a record that meets our institutional needs, and then code the record according to the level met. The only materials automatically cataloged at core level are sound recordings, which have remained in the backlog without copy for two or more years. Eastman contributes records for scores and sound recordings only, and the majority of these are new input rather than upgrades. Submitted by Linda Blair

Harvard University:

This past year was the second year in a row that Harvard has not contributed to the BIBCO program. This is due primarily to our continued difficulties in implementing our new ILS. Among other problems, we still do not have an authority file functioning to our satisfaction. A great deal of staff time is still being spent dealing with these issues, and since we are moving to a new version in December, the demands on staff will continue into next year. We regret that this is the case, but in the current environment of ILS difficulties and budgetary constraints, we feel that renewed participation in the program is not in our immediate future.
Submitted by Bruce Trumble

Indiana University

During the 2002-2003 federal fiscal year, Indiana University Libraries, Bloomington Campus, contributed 5,264 BIBCO records. Of these, 534 were Core Level records, and 4,730 were Full Level records:

8% (429, all Full Level) of our BIBCO records were for materials being cataloged at the Cook Music Library. These include materials in several different languages cataloged on the score and book formats.

11% (193 Core Level and 400 Full Level) of our BIBCO records were cataloged by our Main Library Technical Services staff who work on monographs, primarily in Western European languages. These records included some monographs cataloged for the Lilly Library, our rare books library.

81% (341 Core Level and 3901 Full Level) of our BIBCO records were cataloged by our Main Library Technical Services staff who work on monographs in non-Western languages. These were in Slavic and East European languages, non-Slavic languages of the Former Soviet Union, Arabic, Bengali, Chaghatai, Hindi, Mongolian, Persian, Sanskrit, Tibetan, Turkish (Ottoman & Republic), and Urdu. Our catalogers of Chinese, Japanese, Korean, Hebrew and Yiddish monographs do not currently contribute BIBCO records, although we may decide to add some or all of these languages to our BIBCO operation in the future.

At the end of 2002, Marty Joachim, Principal Cataloger, retired from the I.U. Libraries. Because of Marty’s active involvement at the national-level, he was directly responsible for nurturing Indiana University’s increasing participation in BIBCO and particularly in the NACO Program. His high level of commitment to cooperative programs and service in the national arena has become a proud Indiana University tradition. During FY2003, Indiana University continued to contribute more than just program records and once again demonstrated our strong support of BIBCO and the PCC in additional professional activities. Carl Horne, our BIBCO Trainer, also assumed Marty’s previous responsibilities as NACO Regional Trainer and as our NACO PCC Liaison. In March 2003, Marty and Carl offered a NACO Training Workshop in Bloomington. Carl also conducted a NACO Training Workshop at the University of Illinois, Urbana-Champaign June 2-6, 2003. Ralph Papakhian continued in his role as the NACO Music Funnel Project Coordinator. Gary Charbonneau chaired the PCC Standing Committee on Standards. Jackie Byrd was appointed Chair of the BIBCO Task Group to Survey PCC Libraries on Cataloging of Remote Access Electronic Resources. Mechael Charbonneau served as member on the BIBCO Operations Committee and agreed to chair the newly appointed Standing Committee on Automation’s Task Group on Linking Entries. Submitted by Mechael Charbonneau

Indiana University School of Law, Indianapolis

Despite a lean year for monograph purchasing in our library, our contributions for this year increased by about 60%. We will have increased funding for new monographs in the coming year, so we anticipate producing more BIBCO records in 2003/2004. Submitted by Chris E. Long

Joint Forces Staff College:

The Joint Forces Staff College (JFSC) continues to be an active BIBCO participant. A project to catalog numerous World War II original documents using the PCC full-level standard continues. This year, JFSC initiated the Virginia NACO Project that includes five academic libraries and two public libraries. Plans are in progress to train additional members in Spring 2004. Robert Ellett continues to work on the data analysis of his dissertation, which deals with how various non-PCC libraries use PCC records. Submitted by Robert Ellett

National Library of Agriculture

The National Agricultural Library (NAL) has been a BIBCO participant since 1993. This fiscal year, NAL cataloged 401 publications for BIBCO. Monographs as well as Internet resources were contributed.

This fiscal year has seen the NAL actively working on implementation of the Voyager system. We are currently in the midst of examining the first production load. As of this writing, our "live" date is projected to be sometime in November.
Submitted by Donna Collins

National Library of Medicine:

The National Library of Medicine (NLM) has contributed 4,498 records to BIBCO thus far for FY 2003 (that is, through the month of August); this figure represents a 15% decrease from NLM’s BIBCO contributions for FY2002 resulting from lower overall cataloging production at the library due to staff vacancies and new staff training. Core level records represent 55% of the contributions to date. NLM contributes records for print monographs, audiovisuals, and electronic resources to the BIBCO program This year, over 23 librarians and support staff were involved in BIBCO-related activities at NLM.

In all, 1808 titles or forty percent (40%) of NLM’s total BIBCO contributions were the result of NLM’s continued participation as a partner in the Library of Congress Cataloging-in-Publication (CIP) program. To date, NLM has processed 648 CIP titles contributed to LC via the Electronic CIP (E-CIP) program which takes advantage of the web environment for transmitting data (i.e., galleys and pre-publication records). Significantly more electronic CIPs were processed this FY, with 648 electronic CIP titles cataloged as opposed to 471 for FY 2002.

In December, along with other PCC libraries in the United States, the NLM Cataloging Section began implementation of the amendments represented in the Anglo-American Cataloguing Rules, 2nd edition, 2002 Revision (AACR). However, as an indexing agency as well as a library, NLM decided not to implement certain sections of AACR rule 21.2A.2 "Minor Changes” due to the perceived negative impact of these rules on the ability of a user to properly recognize the current title of a journal from its indexing citation. (For more details, see NLM’s FY2003 report to CONSER).

NLM continues cross-training of staff in monographs and serials cataloging. It is NLM’s philosophy that the electronic publishing environment is blurring the lines between serials and monographs and the more cross-training that is done, the better off both the institution and the catalogers will be. NLM anticipates that, within the next year, many of its catalogers will be able to work with monographs, integrating resources, and monographs, providing much more flexibility in assigning staff where resources are needed.

Alice Jacobs, Assistant Head, Cataloging and Evelyn Bain, Head, Unit I, attended the May BIBCO meeting this year.

In the culmination of a year-long process that began in May 2002, Diane Boehr and Alice Jacobs completed the development of a guide titled Integrating resources: a cataloging manual intended to be incorporated into training documentation for both BIBCO and CONSER. Prepared with the collaboration of Regina T. Wallen and Kathleen M. Winzer of Stanford University Robert Crown Law Library, who contributed to the areas covering legal materials, this manual was developed as part of the PCC endeavor to equip catalogers with the necessary tools to grapple with this new format and is the first to be shared by the two components of the PCC. Submitted by Alice Jacobs

New York Public Library

[A report for FY03 was not submitted]

New York University

Our BIBCO situation is about the same this year as last: we are not contributing as many bibliographic records as we might like because we do not have any catalogers that just do monographic original cataloging. I do not think we are especially unusual in that each of the original catalogers is aimed at a particular format, language, or type of publication. We do participate in CONSER and NACO as fully as we can with current resources. Our RLIN record loading is current but OCLC loading continues to be problematic. Submitted by Sherman Clarke

New York University, School of Law

New York University Law School Library has had a very active year with regard to BIBCO and other PCC contributions. Without any increase in staff, we met and exceeded our goal of contributing 1000 national level bibliographic records by about 250 records, an increase of close to 60% from last year's contribution. Most of the records are done full level, with about 5% done as core.

In spring 2003, our library received its OCLC National Level Enhance status for monographs, and we have been selectively creating or enhancing OCLC monographic records on Worldcat at this level (about 20% of our total BIBCO contribution. Our other BIBCO records we have continued uploading into RLIN and OCLC on a weekly or semimonthly basis.

We increased our NACO new name contributions by about 70%, to about 850 records, but had a slight drop in series contributions, to about 75. Last fall, our head of cataloging attended the NACO Train the Trainer Program, and shortly thereafter began as the NACO reviewer for Ingram Book Services.

This spring, we started contributing new and changed subject headings to the SACO program. We are in the process of applying for CONSER Enhance status, and hope to round out our PCC activities by becoming active in that program also. Submitted by George Prager

Northwestern University

Northwestern is delighted to note our record breaking FY 02/03 PCC contributions. Our BIBCO contributions more than doubled from the previous FY. Our NACO contributions are up 30% from the previous FY. We are contributing both full and core level bibliographic records. We are now fully staffed and trained in BIBCO procedures. This translates into 8 original catalogers who submit NACO headings. Only 6 of this group submit BIBCO records. Roxanne Sellberg, our AUL for Technical Services is currently serving on the PCC Policy Committee. Submitted by Andrea Stamm

Oberlin College

This was a lean year for Oberlin College contributions to the BIBCO component of the PCC. We returned to near-full staffing in July 2002. We now need to reaffirm the value of the program among catalogers who have been struggling to move increasing volumes of material with decreasing levels of staff. Nearly all of our original cataloging records are submitted at BIBCO full or core level, but we are spending less time bringing existing OCLC records up to the program standards. Although our BIBCO contributions fell by 18% last year, it is encouraging that our numbers in the second half of the fiscal year were nearly double those of the first half. We're hoping to continue this positive trend into FY04.

Our participation in the PCC was also in evidence in February, when our PCC liaison trained catalogers at Ohio State University in BIBCO. Submitted by John M. Sluk

Oklahoma State University

Oklahoma State University continued to participate in the BIBCO program in 2002/2003. For the second year in a row, our BIBCO contributions have increased by 17%. The production is the highest since we joined the program six years ago. This was achieved due to several factors. First of all, we had a decrease in our materials acquisitions because of a budget cut, allowing more time for original cataloging. Secondly, the newest cataloger on board has become familiar with LCRIs and BIBCO standards, and has increased her BIBCO contributions significantly. Thirdly, with reduced time required for review, the training cataloger had more time to create BIBCO records. Our NACO contributions, many of which were in support of our BIBCO records, have increased by 57% for names, but have decreased by 31% for series.

We are proposing some organizational changes to our administration. If the changes are approved, we will have a coordinator for training. It is hoped that we will be able to provide more intensive NACO training for our cataloging technical assistants. This will increase their NACO contributions and let them assume a larger share of non-BIBCO original cataloging, most of which is for retrospective analytical cataloging. Even though our materials acquisitions will be much higher this year, we believe this extra training will relieve the catalogers from doing non-BIBCO originals to devote the same amount of time for BIBCO contributions and keep our contributions at this level or higher. Submitted by Co-ming Chan

Princeton University

BIBCO participation at Princeton University seems to have stabilized, at a lower level, following the dramatic drop-off experienced at the end of last year after staff losses in cataloging. We are currently averaging around 250 PCC records a month. Although Princeton's Catalog Department had a year with a very high level of cataloging production, the level was achieved by expanding the cataloging role of support staff, who do not create PCC records, and by an extended cataloging "blitz" where catalogers processed increased amounts of member copy, and accepted the copy virtually as is. Once we have passed through the difficult and painful transition of reallocating work, I hope that our PCC contributions, particularly of original cataloging, will increase although I do not expect them to reach our earlier level.

PCC coding during Princeton University's fiscal year 2001/02 represented 10% of member and original monograph cataloging production (a reduction from 18% last year). During the year there were 18 catalogers who potentially could create new PCC records. Of these, we have just lost one to a six-month reassignment, another to a yearlong reassignment, and a third to permanent reassignment. Submitted by Joyce Bell

Queens Borough Public Library:

This year Queens Library contributed 443 records; down 145 records from the previous year. This is in large part due to the departure of one cataloger and budget cuts imposed on the library due to New York City's severe fiscal crisis. Due to our upcoming investigation of the SIRSI ILS, we will probably submit less records than usual but we hope to get back to normal once our investigation has been completed.
Submitted by Stuart Rosenthal

Smithsonian Institution Libraries:

We have about six catalogers who actively participate in BIBCO, and two of these are producing a large majority of our contributions. Our average monthly rate in FY2003 increased almost 13% over FY2002. Most of our BIBCO records continue to be in the subject area of fine and decorative arts, and many of these are exhibition catalogs. Our BIBCO records are primarily OCLC member records upgraded to "pcc", and about 90% of them are full level. Submitted by Lowell Ashley

St. Louis School of Law

Saint Louis University Law Library continues to add full level bibliographic records for many of its acquisitions of Polish and Irish law titles. Submitted by Richard Amelung

Stanford University

BIBCO continues to be our default level for original cataloging. Stanford's BIBCO cataloging contribution for the year 2002/03 is 7941 records, including, for the first time, core records for videos. This total constitutes a 16% increase over the past year.

Our production increase was largely due to making a greater use of the core standard (our core records constituted 54.6% of the total) and our higher overall original cataloging productivity. In fact, we exceeded our BIBCO record contribution despite loosing a couple of catalogers in March and August. The workload of one of them, who cataloged belles lettres in Western European languages, has been moved to another unit that will not be able to participate in BIBCO. We are currently in the process of hiring a replacement for the second one, whom we plan to train in BIBCO-level cataloging. Submitted by Joanna Dyla

State University of New York at Buffalo

This past year represents the first full year that the University at Buffalo has contributed to BIBCO. At the present time four catalogers independently contribute BIBCO level records. For the year we have contributed a total of 1074 full level records and 33 core level records for a grand total of 1107.

We do our cataloging on OCLC and are qualified to work with materials in" Books" format. Two catalogers are primarily involved with upgrading" vendor" and less than full member records in English and Western European languages; one cataloger concentrates primarily on English language poetry materials with the additional contribution of new author call numbers through the Library of Congress; and the fourth cataloger's BIBCO activities revolve primarily around upgrading OCLC copy for electronic resources available through the World Wide Web and cataloging electronic books. Submitted by Serafino Porcari

Texas A&M University

During 2002/2003, Texas A&M University slightly exceeded our goal for BIBCO's in spite of the loss of our most productive BIBCO cataloger. Our remaining catalogers still prefer to contribute more full level than core level records, but I am pleased that in these times of fiscal retrenchment, they all pulled together to meet our contribution goal. In addition to our Slavic and German specialties, this year we contributed a few BIBCO's for videos and DVDs.
Submitted by Mary Dabney Wilson

Tulane University

PCC BIBCO contributions: original and complex copy cataloguing
At Tulane University Howard-Tilton Memorial Library during the past year, we continued to make PCC BIBCO contributions in spite of increased demands on the time of the two trained monographic cataloguing librarians, who (among other responsibilities) spent extensive amounts of time in training other cataloguers, both staff here and colleagues from other institutions. We hired a second Latin American materials cataloguing librarian in February 2003, who is still in training, but we continue to have a vacant librarian position. During the period from October 2002 through August 2003, we contributed 342 BIBCO records; after including September 2003 statistics, the total will still represent a decrease from our previous LC fiscal-year contribution of 617. This work included both original cataloguing and upgraded OCLC copy.

Use of PCC BIBCO records: copy cataloguing
In our copy cataloguing workflow, full-level PCC bibliographic records continued to be handled with minimal editing. Following the arrival of our new Cataloging Department Head, the decision was made to treat core-level PCC copy as we do other OCLC-member copy, performing somewhat more checking and local editing.

For the future
Next year, we hope that time invested in training will bear fruit. Our new cataloguing librarian should be able to begin making BIBCO contributions herself at some point during the coming year, which will result in an increased availability of BIBCO records for Latin American titles. Submitted by Rebecca Malek-Wiley

United States Government Printing Office

From October 2002 through August 2003, GPO authenticated 3,873 monograph records, as compared to 3250 monographs records last year. In comparison to FY 2002, the percentage of increase was nineteen percent. The percent of increase will be much higher when the records authenticated in September are added to the total. From October 2002 through March 2003 the number of monograph records authenticated each month averaged 239. From April through August 2003 the number monograph records authenticated each month averaged 409. In comparison, GPO authenticated an average of 271 records each month in FY 2002.

GPO catalogers continued to be heavily involved in identifying documents appearing at federal web sites that were yet to be cataloged, archiving them to provide permanent public access within the Federal Depository Library Program's Electronic Collection, and assigning PURLs and SuDocs classification numbers to them. As during previous years, the number of documents distributed to depository libraries in microfiche, paper, and tangible electronic formats continued to decrease as the number of documents added to the online Electronic Collection increased.

From January through early March, GPO catalogers reviewed rule changes included in AACR2, 2002 Revision and the LCRIs. Some review sessions included all members of the Cataloging Branch. Other sessions were for smaller more specialized groups. Catalogers also reviewed rule changes individually. Special instructional materials, such as slide shows available from the LC web site, were also used. Despite time needed to review changes to AACR2 and the LCRIs, high priority documents continued to be cataloged for the Monthly Catalog.

The Superintendent of Documents is reorganizing under the new leadership of Judith Russell in accordance with GPO's new vision for the future of disseminating federal government information. As work to re-organize the Superintendent of Documents is underway we continue to devote considerable effort to recruitment and training of catalogers. Submitted by Steve Uthoff

University of California, Berkeley

The Original Cataloging Division of Technical Services at the University of California, Berkeley currently has eleven original catalogers, nine of whom are contributing to BIBCO. During the period October 2002 through August 2003 we contributed a total of 890 records to BIBCO. Of these, 606 were full records and 284 were core. Languages have included most Western European, as well as, Hebrew, Sanskrit, Hindi and Urdu. We recruited 3 new original catalogers in Technical Services: Serials/Electronic, Germanica and Arabic/Persian. We expect to train all new arrivals to contribute to both BIBCO and NACO. We permanently lost a fourth position, a Social Sciences cataloger, to budget cuts. We will lose our South Asian Languages Cataloger on Sept. 5th to the Library of Congress.

In February 2003 Judith Kuhagen from the Library of Congress held a three-day Series Institute workshop. Catalogers from a variety of departments within the Library attended these sessions. In March/April 2003 John Mitchell from the Library of Congress held a two-day workshop on Cataloger’s Desktop, Subject Analysis and Classification. Again, catalogers from a wide variety of Library departments attended these sessions.

We appreciate the chance to participate and the training we have received this past fiscal year. Our participation has enhanced Berkeley's cataloging quality, has brought our catalogers closer together, and broadened our goals in making us feel closer to being on a "national team". Submitted by Armanda Barone

University of California, Los Angeles

UCLA has increased its BIBCO statistics by over 30% this past fiscal year. UCLA sent its liaison, Caroline Miller, to the OpCo meeting in May 2003 as a non-member representative. Caroline was invited by Ana Cristan to become a member of OpCo and begins her 3-year term in September 2003.

UCLA has achieved several of its goals enumerated in last year’s annual report. We received BIBCO training from Bill Garrison of Syracuse University in February 2003. Some 35 catalogers from across campus attended the training. Many of the trainees who hadn’t previously done so have begun contributing BIBCO records.

UCLA also hosted a preview session of the SCCTP Integrating Resources Workshop in December 2002. A few people from the UCLA cataloging community were invited as were other local catalogers from public libraries, other universities, and community colleges. Our veteran SCCTP trainers, Valerie Bross and Rhonda Lawrence, contributed valuable feedback for the final version of the course. When the course was released in its final version, Valerie and Rhonda taught our campus-wide workshop for 30 catalogers in July 2003. UCLA has contributed full BIBCO records for many integrating resources since our training sessions.

Two other important things to mention are that Cindy Shelton, UCLA’s Associate University Librarian for Collections and Technical Services, was elected as a representative to the PCC Policy Committee. Secondly, Gary E. Strong, UCLA’s new University Librarian, began work on September 1, 2003.

During the next fiscal year cataloging functions at UCLA will be undergoing consolidation. Three cataloging centers (Charles E. Young Research Library, Science and Engineering Library, and the Louise M. Darling Biomedical Library) will be merging. Luckily, most of the catalogers in those units have already received BIBCO training and IR training. Our goal for the next year is to further expand BIBCO contributions especially for physical and life sciences materials. Submitted by Caroline Miller

University of Chicago

The University of Chicago Library continues to be one of the highest contributors of bibliographic records to PCC. Our BIBCO contributions account for about 53% of our total original cataloging production. We have six professional catalogers who contribute to the program at various levels. The main news this year is that our division head, Judy Nadler, has been elected to the BIBCO Policy Committee for the coming year. Submitted by Pat Williams

University of Colorado, Boulder

Although the University of Colorado at Boulder (CoU) contributed fewer BIBCO records than we had hoped we would this year, our commitment to the BIBCO program remains strong. Chief among the factors that have resulted in the decreased number of our records is that the Cataloging Department is working with less than a full complement of original catalogers. We have several vacant positions and our newest cataloger has been here only one year. One of our more experienced catalogers was on research leave for a semester and we have been functioning without a department head for most of the year.

Many of the BIBCO records we have contributed have been for foreign-language titles. Others have been contributed from cataloging projects in Special Collections. All have been at the full-level. We look forward to contributing more BIBCO records in the coming year. Submitted by Windy Lundy

University of Dayton:

The University of Dayton contributed 609 records to the BIBCO program during FY 2003, primarily through enhancements of UKM records and records with ELVL=8 by our two staff members who handle complex copy cataloging. The decision to make a record PCC lies with the cataloger, although all enhanced records are subject to review. In general, we PCC records for recently published material. We have not contributed many original records to the program this year. Submitted by Emily Hicks

University of Florida:

The UF participation in the BIBCO program continues to be substantial and some of our catalogers increased their contributions, but overall our statistics went down during this fiscal year. The monthly average for this year is 127, a significant reduction from the previous year average of 164. The relative numbers of core versus full rose again slightly for a total of 28% core this year. Our catalogers have been very involved in preparations to migrate to a new online catalog system, and it is expected that the overall drop in cataloging contributions is associated this competing priority. Unfortunately, since our implementation date has been delayed until May 2004, we will need to continue to focus on migration-related activities. The BIBCO-at-Large meeting at ALA Midwinter in Philadelphia included an excellent presentation by Judy Kuhagen on changes in cataloging rules. Later the Powerpoint slides and notes from this presentation were made available online and Betsy Simpson, Priscilla Williams, Tatiana Barr and I used them to pass along this information on integrating resources and other recent rule changes to our staff. This seemed to be very helpful. I attended the BIBCO Operations Committee Meeting at LC in May and presented a preliminary report as chair of the PCC Task Group on SACO Program Development. It has now been nearly 5 years since UF's initial training for BIBCO participation and there were several staff members who had joined us since that time, so I decided a supplementary training session was in order.

In August I prepared and gave a powerpoint presentation on BIBCO as an introduction for the newer staff and an update for the rest. Ongoing coordination of the BIBCO at UF activities consists largely of monitoring messages on the PCC email discussion list to forward when relevant to the section, monthly counting and reporting to LC and to our staff of numbers of records contributed, and screening records for correct coding as they are counted. The record-editing process, which is performed regularly by all staff who do original monograph cataloging, provides good quality control. Copy Cataloging Unit staff continue to report that they utilize BIBCO records from other libraries as if they were DLC and move them quickly to the shelves. Our BIBCO participation continues provide a source of pride and satisfaction for our catalogers who are aware of the value of the contributions that we all make as BIBCO partners for the benefit of other libraries and for the public good. Submitted by Jimmie Lundgren

University of Maryland:

The past year was not a highly productive one for University of Maryland, College Park, due to a couple of factors. First, we implemented a new ILS, switching from Carl to ExLibris. Much of catalogers’ time was consumed by testing and learning the new system, as well as by getting used to working in an environment where sixteen institutions have to share one bibliographic record. Secondly, thanks to the budgetary cuts and vacancy freezes we continue to be short-staffed, especially in areas of professional cataloging expertise, which is essential for BIBCO quality records. In FY 2003, we contributed 390 full and 4 core records.

We are hoping for a more productive FY 2004. We are currently in the process of refining our participation in all national programs, including BIBCO, in an effort to see a more focused and meaningful result of our work in WorldCat. We also hope to expand the scope of our participation to include some Chinese and more music and AV records. Submitted by Gordana Ruth

University of New Mexico:

The Catalog Services Department of the University of New Mexico continued its participation in the BIBCO program in FY03 with four monograph catalogers contributing full level records. Approximately 70% of the records contributed were for monographs in Spanish or Portuguese. Several BIBCO and NACO quality control methods were tested during the
year in an effort to identify the best compromise between catalogers' production quotas and the department's expectations of quality BIBCO and NACO work. During FY04 all PCC work will be reviewed, post-production. Although the retirement of one of our BIBCO catalogers in FY04 will likely reduce our contributions to the program, the department remains committed to PCC participation and looks forward to training new PCC catalogers in the future. Submitted by Chris Mueller

University of North Carolina:

PCC records are the default cataloging mode for records created for UNC-Chapel Hill's Documenting the American South digital collection (a project that includes nearly 1,100 records and is growing steadily). These are BIBCO records in almost all cases. Other PCC highlights during the year included the creation of BIBCO records and many related NACO records for items in several foreign language gift collections. North Carolina Collection catalogers continued to input BIBCO records for an increasing number of current receipts. Also, foreign language vendor records are upgraded to BIBCO records whenever possible. Submitted by Margaretta Yarbrough

University of Oregon:

The University of Oregon Catalog Department is undergoing a period of transition, moving away from creating exclusively MARC/AACR2 records for bibliographic control of library resources. While we continue to contribute to the BIBCO program, other efforts and emerging standards are requiring more of our attention. More and more, we are involved
in investigating and utilizing non-MARC, non-AACR2 standards to describe and provide access to our library's resources. This may lead to a decrease in our participation in the BIBCO program over time. At this point, BIBCO is just one of an increasingly wide array of tools we utilize for our work. Submitted by Carol Hixson

The University of Pennsylvania:

The University of Pennsylvania had a reasonably steady year of BIBCO contributions, but lost one of our contributing catalogers to retirement. We undertook no new projects Our 'new full' contributions continue to outstrip our 'new core' contributions to a considerable degree, since we feel that if the material is worth adding to the collection, it's worth doing as full cataloging. 'Core' work we reserve largely for marginal material--those items that will get little use or are somehow out of the mainstream because of language or topic. Submitted by Jeanne Craig

University of Texas at Austin:

The University of Texas at Austin General Libraries FY 2002-2003 production of Bibco records continued at a somewhat reduced level this year due to the retirement of one of our local participants. The scope of local participation continued to focus on the selective contribution of original cataloging of Latin American Collection monographs, National Level Enhance records and music materials records. Submitted by Ernestine Potter

University of Washington:

During the 2002-2003 fiscal year UW Libraries continued to participate in the BIBCO program. Principal Cataloger Adam L. Schiff gave NACO training to eight staff members that had not yet received it, and several other catalogers sat in as a refresher. Most of the newly trained staff are paraprofessional catalogers who do not participate in BIBCO. In August 2003 a Spanish translation of the Adam Schiff's SACO Participants' Manual was published by the Library of Congress. During the past year Adam continued to update and expand the Web Resources for SACO Proposals page. Suggestions for additions are always welcome.

Adam also continued to serve on the PCC Standing Committee on Training in October 2001 and on the SCT Task Group on Subject Analysis Training Materials. He also was the trainer at the train-the-trainer session in Seattle in February 2003 for the SCCTP course on Cataloging Integrating Resources. In September 2003 he and Bonnie Parks of Oregon State University went to Anchorage, Alaska to give that two-day course at the University of Alaska Anchorage, sponsored by OCLC Western. Submitted by Adam Schiff

University of Wisconsin-Madison:

Seven catalogers at University of Wisconsin--Madison have continued to contribute BIBCO records to OCLC at a steady pace over the past year. Our library has subscribed to Classification Web since last May, and it has proven to be a very helpful cataloging tool, as has Cataloger's Desktop. Submitted by Clarence Brown

Vanderbilt University:

Statistics will show that our production is about half that of previous years. The reasons include staff cuts and pressure to get the materials to the shelves. With less copy and the copy that is available on the utility requiring more effort, we had much less time available for BIBCO. Since we do not tapeload our cataloging, upgrading a record sometimes means we have to do double work, once on the local system and again on the
utility.

As in previous years, we used our enhance capability to clean up a lot of mistakes, many of them on records already coded PCC. Most of those corrections are not included in our statistics. Submitted by Mary Charles Lasater

Yale University:

[report not submitted]