Notes

Outline

2002 Revision of AACR2 & LC Implementation:  Dec. 1, 2002

Scope of this Briefing Documentation for implementation Training for implementation Highlights of changes in rules LCRI 1.0 Changes to specific rules MARC 21 bibliographic format changes

Documentation for Implementation AACR2 2002 Revision – available in Cataloger’s Desktop for LC staff by November 26, 2002 LCRI Updates #2 and #3 for 2002 File and read paper copies before December 1, 2002 Also available in Cataloger’s Desktop for LC staff by November 26, 2002

Documentation for Implementation Some revised LCRIs on CPSO public Web site http://www.loc.gov/catdir/cpso/de2002_2.html Listing of significant changes in 2002 Revision on staff and LC public Web sites http://lcweb.loc.gov/staff/catdir/cpso/aacr2002.html

Training for Implementation This “overview” briefing Supplementary material on “major” and “minor” title changes for monograph teams Exercise on the updates Specific training sessions: Chapter 3: for staff in Geography & Map Division Chapter 12 -- serials: for staff in Serial Record Division and other acquisitions units Chapter 12 -- updating Internet resources/updating loose-leafs: for monograph catalogers who catalog these resources

2002 Revision Not an amendment package  this time New printing of entire AACR2 Changes incorporated into text Different fonts for text and examples Most rules not changed!

Highlights of Changes Chapter 1 Chapter 3 Chapter 9 Chapter 12 Chapter 21 Glossary

Highlights: Chapter 3 Cartographic Materials Chapter 3 revisions: Rules added for description of electronic cartographic resources Rules added in the Physical description area for layout, production method, and medium

Highlights: Chapter 9 Electronic Resources Chapter 9 revisions: Only changes: rules and examples for integrating resources moved to chapter 12

Highlights:  Chapter 12 Continuing Resources Name now “Continuing Resources” Scope expanded: Serials Integrating resources Some finite resources: Reprints of serials Finite integrating resources Resources with characteristics of serials … but whose duration is limited

Highlights:  Chapter 12 Not just for LC’s serial catalogers any more! For LC’s monograph catalogers: Transcribing series statements for monographic series in analytic records Creating bibliographic records for updating loose-leafs Creating bibliographic records for updating Internet resources Creating series authority records for monographic series

Background: Changes in Chapter 12 Graham/Hirons “seriality” paper at Toronto conference JSC assignment to Jean Hirons AACR2 Review Group (LC/CONSER+) Adele Hallam’s Cataloging Rules for the Description of Looseleaf Publications Harmonization with ISBD(S) and ISSN

New Definitions Bibliographic resource:     “An expression or manifestation of a work or an item that forms the basis for bibliographic description.  A bibliographic resource may be tangible or intangible.” FRBR Work Expression Manifestation Item

New Definitions Continuing resource:     “A bibliographic resource that is issued over time with no predetermined conclusion.  Continuing resources include serials and ongoing integrating resources.”

Revised Definition Serial: “A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion.  Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.”

New Definition Integrating resource: “A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.  Integrating resources can be finite or continuing.  Examples of integrating resources include updating loose-leafs and updating Web sites”

Slide 17

Updating Loose-Leafs: “Traditional” Integrating Resource

Type of Issuance

Type of Issuance

Type of Issuance

Slide 22

LCRI 1.0 Revised, expanded version of LCRI 12.0A (serials vs. monographs) – latest revision is in LCRI Update #3 Decisions to be made before beginning to catalog

LCRI 1.0 (continued) What is the type of issuance? Monograph vs. serial vs. integrating resource Policy decisions on monograph (i.e., multipart item) vs. serial (both have successive issues or parts) Policy decisions on electronic resources Policy decisions on loose-leaf format

LCRI 1.0 (continued) Publications of limited-duration activities to be cataloged according to rules in chapter 12: Provided that resources have some characteristics of serials (successive issues, numbering, and perhaps frequency) E.g., a daily bulletin of non-recurring meeting, a quarterly report of a project. an annual report of an expedition Doesn’t include five-year plans or censuses No recataloging of existing records

Changes to Specific Rules Title Proper Changes in AACR2 and U.S. practice: All resources:  Introductory words (1.1B1) Serials (including monographic series) and integrating resources: Typographic error (12.1B1) Initialism vs. full form (12.1B2)

Title proper:  1.1B1 Introductory words (1.1B1) Don’t transcribe “… words that serve as an introduction … not intended to be part of the title.” Give form with those words in note. 245 00 $a Today’s world 246 1# $i Title appears on item as: $a Welcome to today’s world

Title Proper: 12.1B1 Typographic error (12.1B1) Correct an obvious error Give the found form of the title in a note Give access to the found form of the title (LCRI 21.30J) Change in the rule based on an LCRI for serials 245 00 $a Ohio adventures 246 1# $i Title on no. 1: $a Ohioo adventures

Title Proper: 12.1B2 Initialism/acronym If both initialism/acronym and full form on chief source, now prefer full form Give initialism/acronym as other title information in the serial/integrating resource bibliographic record (AACR 12.1E1) or as a reference in the SAR

Slide 30

Title Proper: 12.1B2 (cont’d) Implementation (LCRI): do not change existing records that have initialism as title proper Change in the rule is the result of harmonization with ISSN

Numbering Area: 12.3G1 Change in AACR2 and U.S. practice; change in rule is from the harmonization with ISSN Applies to serials (including monographic series) Don’t create a new serial bibliographic record or a new series authority record (SAR) when a new numbering system begins and wording such as “new series” is lacking Don’t condense existing bibliographic records or SARs

Numbering Area: 12.3G1 (continued) When resource is in a monographic series: Supply wording in series statement of monograph analytics (1.6G1) Latest issue of series in database published in 2001; issue of same series to be cataloged published in 2002 and has numbering “volume 1” 4XX in bibliographic record:  … $v [new ser.], v. 1       or 4XX in bibliographic record:  … $v [n.F], Bd. 1

Numbering Area: 12.3G1 (continued) When resource is in a monographic series: Do not create new SAR if wording comparable to “new series” is lacking (LCRI 1.6) Add new 642 field to existing SAR 642     $a [new ser.], v. 1 $d 2002-  $5 DLC 642     $a v. 1 $d 1989-2001 $5 DLC

Relationships to Other Resources Reciprocal linking notes (12.7B8) between: Serials and serials Serials and integrating resources Serials and monographs Integrating resources and integrating resources Integrating resources and monographs BUT NOT:  monographs and monographs

Integrating Resources: Description Base description on current iteration New definition:  “Iteration” “An instance of an integrating resource, either as first   published or after it has been updated.” Change existing record when data element changes Re-do the description to match current iteration Give earlier information in a note As long as the resource is the same resource

Integrating Resources: Description (continued) Existing record: 245 00 $a Scholarship opportunities for    future math teachers 500 ## $a Description based on: release 5, published 1999. Same record updated after change in title proper: 245 00 $a Future math teachers’ scholarship   opportunities 247 10 $a Scholarship opportunities for future       math teachers $f <release 5, published 1999> 500 ## $a Description based on: release 9, published 2001.

1.4D4 No longer shorten the name of the publisher to the form “The ______” if the name of the publisher is already given in the Title proper  and statement of responsibility area “Old rule 1.4D4” deleted (rules renumbered) Why delete the rule?  To allow for keyword searching/ retrieval of name of publisher Examples in other rules with “The ____” were updated

Rule 1.4F8 Rule 1.4F8 revised: covers serials and integrating resources in addition to multipart items Give earliest and latest dates* when first and last published issues, parts, or iterations are available If first/last issue/part/iteration is not available, give information about dates for first/last issue/part/iteration in a note *  these dates are the dates as determined by rules 1.4F1-1.4F7 (publication, distribution, copyright, or approximate dates)

Rule 1.4F8 (continued) New option:  Supply earliest/latest dates even if first/last issue, part, or iteration isn’t available

1.4F8 Option:  Serials Option decision:  Do not supply a date in 260 $c if the first/last issue or part isn’t available Current practice Will continue to give information in a note (362 1 field)

1.4F8 Option:  Multipart Items and Integrating Resources Option decision:  Supply a date even if the first/last issue or part is not available only if an explicit statement is available (LCRI 1.4F8), e.g.: “Created on March 10, 2001” “Began publication in 1998” Copyright dates are not an explicit statement

1.4F8:  Multipart Items Example of applying option for a multipart item: Only volume 2 available for cataloging; preface states “… first volume was published in 2001” 260 ## $a ______ $b ______ $c [2001]-

1.4F8:  Multipart Items and Integrating Resources (continued) If first part/iteration isn’t available and there isn’t an explicit statement about beginning date in the available part/iteration, give any available information about the beginning date in a 362 1 field New practice/field for non-serial catalogers Don’t do research beyond the resource

1.4F8:  Multipart Items (continued) Example of using 362 field for note for a multipart item because option can’t be applied: Only volume 3 published in 2002 is available for cataloging; no explicit statement about first volume; introduction explains that project began in early 2000 362 1 $a Began publication in 2000? Cataloger’s judgment when to give a 362 1 note

1.7B4 Rule was revised to read:  “Make notes on titles by which a bibliographic resource is commonly known …if considered to be important.” 245 10 $a Library of Congress subject headings 246 1# $i Commonly known as: $a Red book

1.7B23 New rule:  Item described note. “For serials, integrating resources, and multipart items, if the description is not based on the first issue, part, or iteration, identify the issue, part, or iteration used as the basis of description.” Serials and integrating resources also are covered by rule 12.7B23

1.7B23 (cont’d) Multipart items (LCRI 1.7B23) Include the publication date of the part in the note (to give a sense of the time period of publication) 500 ## $a Description based on: v. 3, published in 2001. When the first part is received later, remove the 500 note and modify description as needed

Rules 21.2-21.3 Rule 21.2A revised to identify which changes in title proper are “major changes” and which are “minor changes” “Major changes” require a new bibliographic record or new SAR for serial (including monographic series) Concepts “major” and “minor” from ISBD(CR) Agreement among JSC, ISBD(CR) and ISSN on the categories of major and minor changes

Rules 21.2-21.3 (continued) Rules 21.2C1 and 21.3B1 expanded to cover integrating resources in addition to serials (including monographic series) Changes in rules 21.2-21.3 and their LCRIs covered in training sessions and in handouts/exercise for monograph teams Appendix on all “major/minor” changes to be separate ALA publication

Multipart Items: Policy Change Number of bibliographic records or SARs when the title of multipart item changes: Numbered multipart item:  always one record (rules 21.2B2 and 21.3A2) Unnumbered multipart item: change in policy for LC/PCC on December 1, 2002 = only one record (LCRI 21.2B2 & LCRI 21.3A2: do not change or condense existing multiple records for same multipart item)

MARC 21 Bibliographic Changes Changes in the MARC 21 Bibliographic Format: Implemented at LC with the implementation of the AACR2 2002 Revision on December 1, 2002 Primarily affects catalogers of integrating resources

MARC 21: New Leader Code Leader:  Bibliographic level new code “i” (integrating resource) will be implemented by OCLC/RLIN no earlier than mid-2003 Interim:  code “m” (monograph) will continue to be used for integrating resources

MARC 21: “New” Fields Variable fields, generally used in records for serials until now, also will be used in records for integrating resources: 022/222 – ISSN/Key title 247/547 – Change in title proper 310/321 – Frequency 362 1 – Beginning/ending date of publication* 550 – Earlier corporate body statement of responsibility 580 & 760-787 – Relationships with other resources * also for multipart items

Do the Practice Exercise and Review Documentation Updates