Standing Committee on Standards Annual Report 2000

FY 2000

Membership Changes

Terms completed as of September 30, 2000: Mechael Charbonneau, Jan DeSirey, Joan Schuitema (Chair)

Membership Roster as of 10/01/2000:

Ann Caldwell (Chair), Oct. 2000-Sept. 2003 (Brown University) Linda Barnhart, Oct. 2000-Sept. 2003 (Univ. of California, San Diego) Eric Childress (OCLC Liaison) Ed Glazier (RLG Liaison) Kay Guiles (LC Liaison) Colleen Hyslop, Oct. 1998-Sept. 2001 (Michigan State University) Susan Cook Summer, Oct. 1998-Sept. 2001 (Columbia University) Dajin Sun, Oct. 2000-Sept. 2003 (Yale University) John Wright, Oct. 2000-Sept. 2003 (Brigham Young University) Kathy Winzer, Oct. 1998-Sept. 2001 (Stanford University, Law Library)

Accomplishments

Core Record Standards

1. Core record for collections was completed and posted on the PCC web site.
2. Supplementary core for multiple character sets was completed and posted on the PCC web site.
3. Cartographic Materials Core Record Task Group was appointed. (see below)
4. Core record standardization: Significant progress has been made into standardizing the terminology and formatting used in the core standards. A regular review cycle and procedures have also been drafted. This project is scheduled for completion during the coming year.

Cross Reference Task Group Final Report

The final report of the Cross Reference Task Group was accepted by SCS in January and posted on the PCC homepage for comment. SCS has completed its review of the report and has submitted its recommendations to Policy Committee for further action at its November meeting.

AV Task Force Recommendations

As part of the final report made by the task group assigned with developing core standards for AV materials, there was a list of recommendations that the group made requiring action on the part of SCS. These recommendations were lost during the merger of BIBCO and CONSER. During the past year, SCS appointed a small task force (Ann Caldwell (Chair), Diane Boehr, Cathy Gerhart, Jane D. Johnson, Kathy Winzer) which studied the original recommendations and proposed appropriate actions for each one. SCS has completed its review of the task force's work and has forwarded its recommendations to PoCo for further action at its November meeting.

Data Gathering Model C (to gather data for evaluation of patron usage of core records)

A task force (Karen Letarte (Chair), Ann Caldwell, Shirley Lincicum, Christina Tarr) has been formed to investigate the feasibility of fully developing this data gathering model. Their charge along with an interim report with goals for August-December may be found on the PCC web site. It should be noted that since the interim report was written, the study planned by Letarte has been put on hold until summer of 2001 due to lack of funding.

At the PCC Membership Meeting, ALA Midwinter (Jan. 2000) in San Antonio Schuitema spoke on the role of SCS and the fluidity of standards during a special focus on SCS during this meeting.

SCS Task Forces/Groups currently working:

PCC Task Force on Multiple Manifestations of Electronic Resources

After the May 2000 meeting of the BIBCO and CONSER Operations Committees, it was decided that a task group, comprised of BIBCO and CONSER members and reporting to SCS, be formed to 1) identify the most common types of versions and reproductions for textual resources currently available; 2) recommend the best practices for each; 3) define principles by which determinations about whether to create single or separate records for versions and reproductions can be made in order to facilitate future decisions when new types of versions are published. John Riemer (UCLA) chairs this 15-member task force. An interim report is due to SCS by ALA Midwinter. The final report is due to SCS by April 15th for discussion at the annual BIBCO/CONSER Operations Committee meeting (May 3-4). The full charge and roster may be found on the PCC web site.

042 Task Group

This newly appointed group, chaired by Jennifer Bowen (Eastman School of Music), is charged with exploring the usefulness of developing a code for inclusion in the 042 field of a bibliographic record which would indicate that access points for names on pre-AACR2 records have been evaluated and established to current rules and which are represented by records in the national authority file. Other members of the group include Jain Fletcher (UCLA), Kate Harcourt (Columbia), and Chris Mueller (Univ. of New Mexico). An interim report is due to SCS by October 15. The final report will be delivered to SCS by Feb. 15, 2001 pending discussion at ALA Midwinter. The full charge and roster may be found on the PCC web site.

Model C Task Force

See comments above. The full charge, roster, and an interim report may be found on the PCC web site.

Cartographic Materials Core Record Task Group

This task group, chaired by Paige Andrew (Penn. State) is charged with defining the minimum set of data elements for cartographic materials (i.e., the entities corresponding to those within the scope of Chpt. 3 of AACR2) that will serve to streamline the cataloging of such materials and still meet the most basic needs of a wide range of cooperative institutions. Other members include Nancy Kandoian (NYPL), Rebecca Lubas (MIT), Mary Larsgaard (Univ. of California, Santa Barbara), Nancy H. Holcomb (Cornell), and Barbara J. Story (LC). The full charge and roster will soon be available on the PCC web site. The group has just begun its work. The final report is due to SCS by June 1, 2001.

Submitted by Joan Schuitema, 2000 October 9