Monograph Aggregator Task Group

Background

On July 28, 2004, the Policy Committee of the Program for Cooperative Cataloging agreed that a task group should be established to develop a reference guide to data elements for machine created monographic records. The Steering Committee is charging the Standing Committee on Automation to set-up the group and follow-up on its work.

Charge:

Develop a reference guide that lists the required data elements for machine-derived and machine-generated monographic records. The guide should include practical and detailed guidelines for application.

The Task Group should begin its work by reviewing the data elements in machine-derived and machine-generated monographic records found in the Final Report of the 2nd Task Group on Journals in Aggregator Databases. The recommendations should also be reviewed in light of recent developments in practices for cataloging both born-digital and digitized monographs.

Examples of the types of additional guidelines needed include:
spelling out the content of 245 $h instructions for transforming microform records (including adjustments to 008) instructions regarding disposition of 300 field when adapting records for print version instructions regarding handling of dates in both 260 and 008.

The new task group should also propose a mechanism for reviewing these guidelines periodically in light of changing standards and practices.

This guide will provide a useful reference for libraries seeking to acquire such records, and to vendors and publishers seeking to provide them. It will be posted prominently on the PCC web site.

Objective:

Here is the objective in response to the suggestion that the tactical plan include something to do with partnering with information providers to create usable records.

Objective 1.3.2. Publish a reference guide for machine-derived and machine-generated monographic records.

Tasks, responsibilities, and time line for Objective 1.3.2.

Building on the work of a previous task force on serial aggregations, the Standing Committee on Automation has charged a monographic aggregator task force to develop a reference guide that lists required data elements and includes practical and detailed guidelines for application.

The product of this new group's work is expected in the summer of 2005. Upon approval of their report, LC staff will mount the guide on the PCC web site by November 1, 2005.

The members of the Task Group are:

Kate Harcourt (chair)
Assistant Dept. Head
Bibliographic Control Division
Columbia University
harcourt@columbia.edu

Becky Culbertson
Integrating Resources Librarian
University of California, San Diego
rculbertson@ucsd.edu

Kit Herlihy
Coordinator for Cataloging
California State University, San Marcos
kherlihy@csusm.edu

Time-frame:

Work should be completed no later than the ALA annual meeting in the summer of 2005. An interim report should be submitted by Mar. 15, 2005.