EAD Application Guidelines for Version 1.0

Creating Finding Aids in EAD

3.1. Introduction
3.2. Collecting Data for a Finding Aid
3.3. Evaluating Descriptive Practices
3.3.1. Analyze Existing Finding Aid Structure
3.3.2. Structure EAD Documents Consistently
3.3.3. Use Content Standards and Authority Files
3.4. Understanding Multilevel Description
3.5. Building an EAD Finding Aid
3.5.1. Describing the "Whole": Collection-Level Information Basic Description: The High-Level <did> Using the <did> Subelements Repository Origination Title of the Unit Date of the Unit Physical Description Abstract and Note ID of the Unit Physical Location Digital Archival Object and Digital Archival Object Group Collection-Level Access Terms Administrative Information Acquisition Information and Custodial History Restrictions on Access and Use Alternate Form of the Materials Available Preferred Citation of the Material Additional Receipts, Appraisals, and Dispositions Processing Information Biographical Sketches and Agency Histories Scope and Content Notes Generic Text, Formatting, and Linking Elements Heading Paragraph Note Digital Archival Object
3.5.2. Describing the "Parts": Nested Components What Is a Component? Unnumbered versus Numbered Components Intellectual Content of Components Basic Description of Each Component Unit Title and Unit Date Physical Description Abstracts ID Numbers and Physical Location Information Expanded Description of Components Physical Location and Container Information Formatting Component-Level Description: The Description of Subordinate Components
3.5.3. Controlled Vocabulary Terms Use of Attributes in <controlaccess> Subelements Personal, Corporate, Family, and Geographic Names Form and Genre Terms Function and Occupation Terms Subjects and Titles Use of Grouped Controlled Vocabulary Terms Use of Controlled Vocabulary Outside of <controlaccess>
3.5.4. Adjunct Descriptive Data Bibliographies File Plans and Other Finding Aids Indexes Related and Separated Materials
3.5.5. Data Fitting No Specific Category: Other Descriptive Data
3.6. Adding Metadata to Describe the Finding Aid
3.6.1. EAD Header Unique File Identifier File Description Version of the Encoded Finding Aid Revisions of the Encoded Finding Aid Encoded <eadheader> Example
3.6.2. Title Page and Prefatory Matter

Table of Contents
Home Page Preface Acknowledgments How to Use
This Manual
Setting EAD
in Context
Creating Finding
Aids in EAD
Authoring EAD
Publishing EAD
EAD Linking

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Copyright Society of American Archivists, 1999.
All Rights Reserved.

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