EAD permits great flexibility in encoding information about <separatedmaterial>. Under one scenario, a repository may elect to note briefly the existence of such materials within a sentence in the Administrative Information <admininfo> element. Should the repository wish to list or describe the separated items more fully elsewhere in the finding aid, it may insert a Reference <ref> link from the sentence in <admininfo> to an Adjunct Descriptive Data <add> element located at the end of the finding aid, where a <separatedmaterial> element is used to encode the longer description. Under another scenario, the repository may open <add> and <separatedmaterial> elements at the point where the description or reference first appears in the finding aid. The latter approach is appropriate when a <separatedmaterial> description is associated with only a single Component <c> rather than the <archdesc> in general. Regardless of where the <separatedmaterial> element appears, a repository may also elect to use an Archival Reference <archref> to link to an online finding aid or contain a formal citation to the separated materials.
The <separatedmaterial> element is comparable to ISAD(G) data element 3.5.4 and MARC field 544.
|AUDIENCE||#IMPLIED, external, internal|
<archdesc level="collection"> [other possible elements and text... ] <add> <head>Additional Information</head> <separatedmaterial> <head>Materials Cataloged Separately</head> <p>Photographs have been transferred to Pictorial Collections of The Bancroft Library.</p></separatedmaterial> </add> </archdesc>
<add> <separatedmaterial><p>Photographs and sound recordings have been transferred to the appropriate custodial divisions of the Library where they are identified as part of these papers. Among the sound recordings are the following broadcasts:</p> <list>[...]</list></separatedmaterial> <separatedmaterial><p>Other papers of Earl Warren, which relate chiefly to his early years and public service in California, are held by the California State Archives in Sacramento.</p></separatedmaterial> <relatedmaterial><p>Records relating to the Warren Commission are held in the National Archives and Records Administration.</p></relatedmaterial> </add>
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