EAD Tag Library for Version 1.0

EAD Elements: <separatedmaterial> Separated Material


An Adjunct Descriptive Data <add> subelement for information about materials that are associated by provenance to the described materials but that have been physically separated or removed. Items may be separated for various reasons, including the dispersal of special formats to more appropriate custodial units; the outright destruction of duplicate or nonessential material; and the deliberate or unintentional scattering of fonds among different repositories. Do not confuse with <relatedmaterial>, which is used to encode descriptions of or references to materials that are not physically or logically included in the material described in the finding aid but that may be of use to a reader because of an association to the described materials. Items encoded as <relatedmaterial> are not related to the described material by provenance, accumulation, or use.

EAD permits great flexibility in encoding information about <separatedmaterial>. Under one scenario, a repository may elect to note briefly the existence of such materials within a sentence in the Administrative Information <admininfo> element. Should the repository wish to list or describe the separated items more fully elsewhere in the finding aid, it may insert a Reference <ref> link from the sentence in <admininfo> to an Adjunct Descriptive Data <add> element located at the end of the finding aid, where a <separatedmaterial> element is used to encode the longer description. Under another scenario, the repository may open <add> and <separatedmaterial> elements at the point where the description or reference first appears in the finding aid. The latter approach is appropriate when a <separatedmaterial> description is associated with only a single Component <c> rather than the <archdesc> in general. Regardless of where the <separatedmaterial> element appears, a repository may also elect to use an Archival Reference <archref> to link to an online finding aid or contain a formal citation to the separated materials.

The <separatedmaterial> element is comparable to ISAD(G) data element 3.5.4 and MARC field 544.

May contain:

address, archref, bibref, blockquote, chronlist, extref, head, linkgrp, list, note, p, ref, separatedmaterial, table, title

May occur within:

add, separatedmaterial


AUDIENCE#IMPLIED, external, internal


  1. <archdesc level="collection">
    [other possible elements and text... ]
    <head>Additional Information</head>
    <head>Materials Cataloged Separately</head>
    <p>Photographs have been transferred to Pictorial Collections of The Bancroft

  2. <add>
    <separatedmaterial><p>Photographs and sound recordings have been transferred
    to the appropriate custodial divisions of the Library where they are identified as part of
    these papers. Among the sound recordings are the following broadcasts:</p>
    <separatedmaterial><p>Other papers of Earl Warren, which relate chiefly to his
    early years and public service in California, are held by the California State Archives in
    <relatedmaterial><p>Records relating to the Warren Commission are held in the National
    Archives and Records Administration.</p></relatedmaterial>

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Overview of
EAD Structure
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EAD Attributes EAD Elements
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