Bonnie Klein, Secretary, FEDLINK Advisory Council (FAC) Date: December 29, 1997 Re: Minutes of the FAC Meeting December 11, 1997 FAC Present: FLICC/FEDLINK Churchville Susan Tarr Grimes Milton MeGee Klein Joseph Banks Porter Rettenmaier Wright Whitmore FAC Absent: Lomax Updegrove AGENDA 1. Introduction of Newly Elected FAC Members 2. Approval of the October 23rd, 1997 FAC Meeting Minutes 3. FAC Issues and Topics 4. FEDLINK Mission Statement: How Do We Use It? 5. FLICC/FEDLINK Update 6. Committee Reports 7. New Business Fred Rettenmaier, FAC Chairperson, called the meeting to order at 11 a.m. The meeting convened later than usual and followed an Introduction and Orientation to FLICC/FEDLINK for newly-elected FLICC and FAC delegates. 1. Introduction of Newly Elected FAC Members. Fred Rettenmaier introduced the three newly elected FAC members whose three year terms run 1998-2000. Maxine Brown is the Chief of the Scientific Literature Division and Acting Chief of the Biotechnology/Chemical Division of the United States Patent and Trademark Office (USPTO). Michael Conklin is Reader Services Chief for the United States Department of Treasury Library. Ken Nero is Chief of the National Labor Relations Board (NLRB) Main Library and its thirty-two satellite libraries; he also manages the NLRB Editorial and Publication section. Rettenmaier then recognized and thanked outgoing FAC members who served from 1995-1997: Lida Churchville of the National Archives Library, Robert Updegrove of the Comptroller of Currency Library and Susan Whitmore of the National Institutes of Health Library. 2. Minutes. The FAC reviewed, corrected and accepted the October 23, 1997 FAC Meeting Minutes. 3. FAC Issues and Topics. Incoming FAC member Maxine Brown volunteered to replace Lida Churchville as the FAC representative to the FLICC Budget and Finance Working Group chaired by Sami Klein, National Institute of Standards and Technology (NIST). Susan Tarr noted the Budget and Finance Working Group meets intensively in February and March. Issues this year include how to apply a projected 1999 savings resulting from FEDLINK's move from rental offices back to Library of Congress and fee structure changes. Incoming FAC member Ken Nero volunteered to replace Doria Grimes as the FAC representative to the FLICC Nominating Working Group. The Nominating Working Group seeks candidates for four elections: OCLC Delegates, FEDLINK Advisory Council (FAC), FLICC Rotating Members, and the FLICC Executive Board (FEB). With assistance and instruction from Erik Delfino of FEDLINK, FAC members rotate moderating the FEDLIB listserv. Moderators for the first half of 1998 are: January - Fred Rettenmaier; February -- Lee Porter March - Mike Conklin April - Ken Nero May - Doria Grimes June - Bonnie Klein Rettenmaier discussed the 1998 FAC Officer election and asked everyone, both new and continuing members, to consider serving as a FAC Officer. The 1998 FLICC/FAC meeting schedule, prepared by Anna Bohlin of FEDLINK, was distributed. The FAC usually meets the third Thursday of every month, from 9 am - 12 PM, at FEDLINK offices. The proposed 1998 FAC meeting dates are: January 22 (3rd Thursday) February 12 (2nd Thursday) at 1:00 PM after the FLICC Quarterly Meeting March 12 (2nd Thursday) April 16 (3rd Thursday) May 14 (2nd Thursday) at 1:00 PM after the FLICC Quarterly Meeting June 18 (3rd Thursday) July 23 (3rd Thursday) August 20 (3rd Thursday) September 17 (3rd Thursday) October 15 (3rd Thursday) November 19 (3rd Thursday) December 17 (3rd Thursday) 4. FEDLINK Mission Statement: How do we use it? "To serve federal libraries and information centers as their purchasing, resource-sharing and training consortium." Susan Tarr remarked that the mission statement was the result of twelve months work. It was undertaken as part of the FEDLINK Business Plan to succinctly describe what FEDLINK is and does. Tarr sought ideas from the FAC on how to use it. Suggestions included placing it on the FLICC/FEDLINK homepage, incorporating in publications and using on stationery below the FLICC statement. Rettenmaier proposed that the FAC develop goals in line with the mission statement and the Business Plan recommendations . For background information about both, new FAC members were referred to archived FAC and FLICC minutes at FLICC/FEDLINK Publications, http://lcweb.loc.gov/FLICC/pubmenu.html. 5. FLICC/FEDLINK Update. Susan Tarr talked about the continued focus on FEDLINK's fee structure, particularly the ongoing imbalance between transfer and direct pay reimbursement of costs. FEDLINK staff ideas for options other than an across-the-board decrease for transfer pay members were: 1) Capping fees per member 2) Basing fees on number of transactions (BOAs, delivery orders, different services) 3) Basing fees on service categories 4) Instituting a flat fee (+ ?%) 5) Basing fees on dollar ranges The FAC suggested comparing the FEDLINK fee structure with other membership networks. Tarr said that had been done in the past. She emphasized that simplicity is key to any change. Through a FY97 contract, Price-Waterhouse is developing requirements for a new financial system to replace SYMIN. The current DOS/Paradox system is no longer supported. The requirements study will lead to a Request for Proposals (RFP) for a system replacement before the year 2000. Milton MeGee reported that FEDLINK will once again offer discount registration fees for the Computers in Libraries conference this Spring. Joseph Banks reviewed the FEDLINK Fiscal Operations Registration Comparison as of November 30, 1997 which shows FEDLINK is solvent and has an 8.9% revenue increase above last year. 6. Committee Reports. Committee reports were held for the next meeting. 7. New Business. The next FAC meeting is scheduled for January 22, 1998. The meeting adjourned at 12:30 PM.