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FEDLINK Begins FY2002
As A Revolving Fund
Last year, Congress passed the Fiscal Operations Improvement Act of 2000
(P.L. 106-481) that creates statutory authority and a revolving fund for
FEDLINKs fee-based activities. (A revolving fund is an intergovernmental
expenditure account authorized by law to carry out a cycle of business-type
operations. It facilitates financing transactions within and between federal
agencies and is similar to public enterprise revolving fund accounts except
that it is credited with offsetting collections primarily from other federal
agencies and accounts.)
Over the last few months, FEDLINK staff members have been conferring
with the Library of Congress (LC) Financial Services Directorate and the
LC Office of the General Counsel (OGC) to create streamlined guidelines
and regulations for members using FEDLINK in Fiscal Year 2002. To ensure
that revolving fund requirements were fully met, FEDLINK staff and the
LC OGC representatives worked with attorneys from the General Accounting
Office (GAO) to help staff apply the new authority appropriately.
As reported in the July/August issue of FEDLINK Technical Notes,
LC submitted a formal request to GAO in June to review the LC interpretation
of P.L. 106-481 with respect to FEDLINK members access to prior
year annual appropriations.
GAO Releases Its Opinion
On September 7, 2001, the Library of Congress received GAOs response.
FEDLINK had received earlier legal advice suggesting that under the revolving
fund, surplus annual funds from prior years might be made available for
reobligation either to pay for new vendor services or to subsidize FEDLINK
fees beginning in FY2002. GAO, however, supported neither of those interpretations;
their decision specifically addressed the use of obligations of annual
funds from prior years and deposits of customer agency annual funds received
after the Revolving Fund commences. GAO concluded that P.L.106-481 does
not provide the Library with the authority to retain deobligated, unexpended
balances without fiscal year limitation.
The GAO attorneys advised LC that members working with annual appropriations
are still governed by the rules for annual appropriations even under the
FEDLINK revolving fund. In GAOs opinion, ...section 103(e)
does not clearly indicate that Congress intended unobligated balances
of agency advances to be available without fiscal limitation regardless
of time restrictions imposed on the appropriation from which the advances
were withdrawn. The GAOs response also said that when...an
agency withdraws funds from its appropriation and makes them available
for credit to another appropriation, that amount is available for obligation
only for the same time period as the appropriation from which the funds
were withdrawn ...except as specifically provided by law. In addition,
...section 103 will not permit the Library to retain any deobligated,
unexpended fiscal (or fixed) year appropriations advanced by a customer
agency that the Library determines, after filling the customers
order and reconciling the customers account, is not needed for the
costs the Library incurred in filling the order.
Nevertheless, beginning on October 1, 2001, FEDLINK will be able to
operate its administrative budget without fiscal year limitation.
This means that fee revenue earned to operate FEDLINK in one fiscal year
will not lapse at the end of that fiscal year and can continue to support
the program into future years.
This interpretation affects the FEDLINK program in several ways:
- FEDLINK now has full use of members fee payments to carry out
- Members with no-year or multi-year funds can avoid repaying the administrative
fee when they have unexpended balances remaining at the end of a fiscal
year (beginning with FY2003);
- Large capital program expenditures can be funded over multiple years;
- Budget stability provides FEDLINK with the opportunity to do longer-term
planning and program development.
Revolving Fund Saves and Simplifies
FEDLINK anticipated the GAO opinion and kept its transfer pay fees for
FY2002 at the current rate of 7.75 percent (7 percent on amounts above
$300,000 in a single account). The FY2002 direct pay fee also remains
at the FY2001 level of $1200.00. This marked the fourth year in a row
FEDLINKs fees have not increased.
An additional advantage of the revolving fund for members is FEDLINKs
ability to take in large transfers at the end of a fiscal year. Beginning
with FY2002, FEDLINK will have the option of completing any extended procurement
procedures after the fiscal year ends.
Also under the new law, FLICCs Executive Director is now authorized
(by delegation from the Librarian of Congress) to sign Interagency Agreements
(IAGs), IAG amendments, and Military Interdepartmental Purchase Request
(MIPRs) on behalf of LC. This saves FEDLINK tens of thousands of administrative
dollars annually and greatly simplifies and speeds up the IAG process
Online Registration Process Remains the Same
Based on a consensus of the FEDLINK Advisory Council and the FLICC Budget
and Finance Working Group, FEDLINK will not change the online registration/Interagency
Agreement (IAG) process. Members agency funds certification officers
will still sign the IAG.
However, some changes to the text of the IAG were necessary to accommodate
FEDLINKs new legal basis. (For a detailed explanation of changes
to FEDLINKs IAG, see "FEDLINK Revises IAG FY2002" below.)
Revolving Fund Is On Member Meeting Agenda
The Fall Membership Meeting on October 25 will feature a Revolving Fund
update with an afternoon How to Use FEDLINK session for members
who are new to the program, want to see the latest about online registration,
or need a refresher course on how best to administer their accounts, move
funds, etc. To register for either session, please call (202) 707-4800.
If you have any questions that you would particularly like to have answeredeither
directly or in future announcements/alerts or programsplease send
email to [email protected]. If you
need immediate assistance, please contact the FEDLINK Fiscal Hotline at
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To accommodate FEDLINKs new status as a revolving fund, the FY2002
IAG contains a few substantive changes from last year. (To view a sample
IAG, point your browser to the FLICC Web page http://lcweb.loc.gov/flicc/onlinedoc/iag02.html.)
The IAG is divided into seven sections. Although some of the changes are
simple, updating its language to reference the Revolving Fund, for example,
others are integral to the document and the agreement. The following is
a section-by-section review of the changes.
The description of FEDLINK services (formerly defined under Section
IV) is included in Section I. It now uses the language in the Revolving
Fund law (P.L. 106-481) that states FEDLINKs services are to
fulfill the members requirement for commercial information services,
publications in any format, library support services, related accounting
services, and related education, information and support services.
FEDLINK does not anticipate any significant change in the scope of its
services under the new Revolving Fund law.
II. Authority [formerly Section V]
The authority cited in Section II is the new Revolving Fund law rather
than the Economy Act. The new law allows for advance payment of services
by mutual consent of the parties, as has been the practice under the Economy
III. Period [formerly Section II]
The period covered is now stated as indefinite rather than
defined in terms of the fiscal year. This provides a more appropriate
basis for FEDLINKs relationship with the member, particularly for
members with no-year or multi-year funds in their accounts, or for members
who have not finalized all transactions on their annual funds obligations
by the end of the fiscal year. The period of most IAGs will terminate
when FEDLINK finally reconciles and disposes of the funds in accounts
for the fiscal year in which the agreement was initiated.
IV & V. Services Rendered and Payment
The changes in these sections are merely editorial, not substantive.
VI. Service Schedule
The changes for this section are editorial. The chart remains unchanged.
The second sentence in the previous edition of the IAG is deleted because
it stated a generally-accepted procedure for advance of funds between
The last two sentences are new and are there to assure the FEDLINK program
that the member agency has fulfilled its legal requirements for obligating
funds. Additional information on payment method is being requested on
the approval page to aid in the interagency transfer of funds.
If you have any questions about the FY2002 IAG or your accounts, please
contact the FEDLINK Fiscal Hotline at (202) 707-4900 for assistance.
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If your agency has not executed your FEDLINK Interagency Agreement (IAG),
you have not yet established an obligation for FEDLINK services and therefore
may not use OCLC services for this fiscal year (unless you have advance
Members who use OCLC services without an executed FEDLINK IAG or active
subscription may be in violation of the Federal Governments Anti-Deficiency
Act (31 U.S. Code 1341) and could be subject to penalties under that act.
To avoid any penalties, cease activity on the OCLC system until you have
submitted a signed interagency agreement to FEDLINK. It is your responsibility
to ensure that your usage of OCLC services is properly authorized.
If you anticipate having to temporarily stop using OCLC and need assistance,
please call Patrick Miller at (202) 707-4846 or send email to [email protected].
FEDLINK and OCLC can assist: examples are resaving cataloging save file
records or temporarily changing your ILL status to non-supplier.
If you have not yet registered for FEDLINK services, you may take advantage
of FEDLINKs new online registration system, which promises to have
your IAG ready for printout at your site within 72 hours (URL: http://lcweb.loc.gov/flicc/).
Those agencies under a continuing resolution that have not yet received
their 12-month funds allocation may want to sign an IAG for an apportionment
of funding to obtain OCLC services and then amend the IAG when the full
budget is available.
For registration or account assistance, please call the FEDLINK Fiscal
Hotline at (202) 707-4900.
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Exploring OCLC Cataloging and Metadata Services
FEDLINK is presenting a free information session on OCLC cataloging
and metadata services. Join your colleagues for an in-depth review of
several cataloging services to see how they can fit into a variety of
cataloging workflows and scenarios. The session will feature online demonstrations
and discussions of several OCLC products including
- Cataloging MicroEnhancer (CatME)
- Cooperative Online Resource Catalog (CORC)
- Bibliographic Notification
- MARC Record Service (MARS)
- WorldCat Collection Sets.
Learn about system usage statistics, accessions lists, and telecommunications
statistics reports and planning for migrating from Passport software to
other interface options. The session will be held in the FEDLINK training
room on Tuesday, October 23, 2001, 9:00 a.m. to 12:00 noon. Participation
is free, but registration is required. Visit the FEDLINK web site http://lcweb.loc.gov/flicc/mmeduc.html
for the meeting announcement and online registration.
Windows 95 Support Ends December 31, 2001
OCLC will discontinue support for Windows 95 on December 31, 2001, the
same day that Microsoft will discontinue support. Although OCLC expects
that applications will continue to work, they have not completed any testing
and will no longer support Windows 95 after this date. OCLC expects to
end support for Windows 98 and Windows NT 4.0 on June 30, 2003, the date
that Microsoft ends support. See the OCLC Access Suite Applications System
Requirements document on the OCLC Web site at
OCLC CatME 2.00 Due in October/November 2001
Version 2.00 of the OCLC CatME for Windows software will be available
from OCLC in October or November 2001. This version will include several
enhancements, including support for NACO functionality for creating Name-Authority
records. Visit the CatME home page at http://www.oclc.org/catme/support/
for more information about the upcoming version of CatME. Select Upcoming
CatME changes for an updated list of the coming enhancements.
OCLC Technical Bulletins and OCLC Bibliographic Formats and Standards
OCLC Technical Bulletins (TBs) announce significant changes to
OCLC-MARC records and the Online System. They are issued in print, announced
through Techbul-L (an electronic discussion list maintained by OCLC) and
on the OCLC Web. Minor changes are announced in Bits & Pieces,
OCLC system news, and logon messages.
OCLC also revises Bibliographic Formats on the Web and in print.
Currently, the Web version is more up-to-date than the print version.
To track changes in the Web version, check the Revision History
at the beginning of the document.
The third edition of Bibliographic Formats is planned for late
2001 and will be issued in print and on the Web. Please use the Web version
of Bib Formats for current information about the fields. If you
do not have Web access, use the printed edition together with these technical
- 227 OCLC-MARC Bibliographic Update 1998
- 236 OCLC-MARC Bibliographic Update 2000
- 237 Multiple-surname Coding Change
- 238 OCLC Arabic Cataloging
- 239 Integration of the OCLC Cataloging Service and CORC
- 240 Pinyin Conversion Project
- 241 National Library Control Number
- 244 OCLC-MARC Format Update 2001.
Additional Validation Changes For Bibliographic Records
In addition to the validation changes outlined for bibliographic records
described in Technical Bulletin 244, OCLC-MARC Format Update 2001,
some validation changes were made in July to invalidate some elements
as announced in previous MARC updates and for changes related to the clean
up of known errors in bibliographic records in WorldCat.
The following elements will be made invalid in accord with previous
MARC update documentation (All occurrences have been removed from WorldCat.):
- Language code esk
- Field 212
- Field 561 subfield $b
Changes Related to Database Clean Up
OCLC has updated the following:
- Relationship added to disallow Elvl coded as I when field
042 contains one of the CONSER codes, e.g., lc, lcd, msc, nsdp, nst,
nlc, isds/c, etc.
- Non-filing indicator value 1 will be made invalid in fields 130,
240, 243, 245, 440, 630, 730, 740, and 830
- Relationship added to disallow non-filing indicator values 2-9 in
fields 130, 240, 243, 630, 730, and 830 when Desc in the fixed-field
is coded a
- Relationship between field 773 and BLvl in the fixed-field will be
removed to better accommodate electronic resources.
Replacing Master Records in CORC
The rules that govern who can replace records and which records they
can replace are the same in CORC as they are in the OCLC Cataloging Service.
You may correct a record that you entered as long as no one else has added
holdings. In some cases, however, you can always replace a record, even
if someone else has added holdings. Minimal level records can always be
replaced by a full-mode user. Also, some data, such as contents notes
and URLs can be changed, even if the record is coded as full. The description
of the replace capabilities can be found in Chapter 4, Replace Master
Records of the OCLC Cataloging Service User Guide, 3d ed.,
online at this URL:
Pinyin Conversion Update
During June 2001, OCLC completed the conversion of Chinese language bibliographic
records in WorldCat from the Wade-Giles transliteration scheme to pinyin.
A total of approximately 710,000 records coded chi in the
Language fixed field (008/35-37) were converted. Two categories of records
were purposely deferred so that they could be converted along with the
non-Chinese language records later in 2001. One category is records with
numerous Language codes in field 041, and especially records that contain
Japanese and/or Korean codes as well as Chinese. The second category is
scores and sound recording records that are coded N/A in the
Language fixed field but are identifiably Chinese. Because of the special
challenges associated with these records, they will be treated using the
even more conservative non-Chinese record conversion algorithms. OCLC
expects to convert these two categories plus the non-Chinese language
records during October 2001 and complete them before the end of the year.
In addition, OCLC has restored Chinese vernacular data to about 4,200
records from which were inadvertently lost in an earlier phase of the
OCLC has worked closely with the Library of Congress and the Research
Libraries Group in the planning and testing of this massive conversion
process for the past two years. The conversion was designed to be conservative,
so that as much data as could be safely and reliably converted would be
converted while minimizing the chances for erroneous conversions.
For the conversion to work correctly, all bibliographic records that have
been created in pinyin or that have been manually converted to pinyin
should contain the marker field 987. This includes records submitted to
OCLC for batchloading. The presence of field 987 will assure that the
record is not inadvertently converted again by the pinyin conversion software.
Of course, as with any conversion of this size and complexity, there will
inevitably be records converted incorrectly. The Library of Congress is
currently working on both identifying and fixing records in known areas
of problematic conversions. OCLC users with Chinese language skills have
the ability to correct many records on their own as they come across them.
(Remember to use OCLC CJK software to lock and replace any record with
vernacular data.) Minimal Level records (Encoding Levels K, M, 2, 3, 5,
7, and all 4s that do not include field 042 with code pcc)
may be locked, corrected, and replaced by any OCLC user with a Full Level
authorization or above.
For an outline and explanation of the conversion process that was jointly
developed by LC, RLG, and OCLC, as well as answers to many questions about
the conversion, see the LC Pinyin Conversion Project web site,
found at this URL: http://www.loc.gov/catdir/pinyin/pinyin.html.
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To recognize the many innovative ways federal libraries, librarians, and
library technicians are fulfilling the information demands of government,
business, scholarly communities, and the American public, the Federal
Library and Information Center Committee (FLICC) announces its national
awards for federal librarianship. Federal libraries and staff throughout
the United States and abroad will compete in three award categories for
the fourth annual FLICC Awards.
2001 FLICC Awards Deadline Is November 15, 2001
The FLICC Awards Working Group, chaired by Mark Ziomek of the U.S. Holocaust
Memorial Museum Library, is ready for nominations for the 2001 FLICC Awards
Program. The awards program encourages excellence by recognizing outstanding
federal libraries, information centers, librarians, and library technicians.
All federal libraries and information centers, practicing federal librarians,
and library technicians are eligible for these awards. The nominees must
demonstrate outstanding, innovative, and sustained achievements during
Fiscal Year 2001. The Awards Working Group will review the nominations
and submit a list of finalists to the FLICC Executive Board for their
final selections. The award winners will receive a certificate and plaque
honoring their contributions to the field of library information service
at the annual FLICC Forum on Federal Information Policies in Washington,
D.C. in March 2002. FLICC will also cover any travel costs for the award
recipient and library manager.
Awards Honor Institutions and Individuals
The objective of the FLICC Working Group is to further encourage outstanding
accomplishment by federal libraries and information centers, librarians,
and technicians. By presenting three awards, FLICC acknowledges the value
of the contributions and individual efforts of the diverse federal information
community. The Federal Library/Information Center of the Year award recognizes
the federal library or information center which demonstrates outstanding,
innovative, and sustained achievement in Fiscal Year 2001 in its level
of fulfilling its organizations mission and meeting the needs of
its defined user groups. The Federal Librarian of the Year award recognizes
a federal librarian who demonstrates active and innovative leadership
and professionalism in the promotion and development of library and information
services. The Federal Library Technician of the Year award recognizes
a practicing library technician who demonstrates exceptional technical
competency and flexibility under changing work conditions.
Time for Nominations
To obtain nomination materials, visit the Awards Working Group Section
of the FLICC Web site (http://lcweb.loc.gov/flicc/wg/wg-award.html)
to print out a copy of the nomination forms; write to FLICC, c/o Library
of Congress, LA-217, 101 Independence Avenue, S.E., Washington, DC 20540-4935;
call (202) 707-4800; or send email to [email protected].
The nomination packet includes the nomination form, selection criteria,
and list of needed supporting materials. All completed nomination packets
must be postmarked no later than November 15, 2001.
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The West Group print offerings, previously available under the FEDLINK
service id WP, are now available under service id WE. This makes the Westlaw
ELR databases and their print items available under the West Group (WE).
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Federal Web Sites Respond
A number of federal Web sites have developed resource listings and information
concerning the events of September 11, 2001. First among those is FirstGov.gov
which has created a special link to U.S. Government Responds to September
The links listed are grouped in several categories: Benefits and
Assistance, What You Can Do, Leads and Clues,
Travel, Presidents Remarks, Federal
Agencies and Buildings, and Scams and Fraud Feedback.
Among the large number of federal government Web sites with information
and support available, many have specific sections highlighted, including:
The FLICC Web site also offers links to a number of preservation and
disaster planning and recovery resources (http://lcweb.loc.gov/flicc/mmissue.htmlscroll
to Preservation) and has links to the national libraries and
other federal libraries and information centers. If you have resources
or preservation sites to add to this list, please send email to [email protected]
for inclusion on the FLICC/FEDLINK Web site, the FEDLIB listserv and in
future issues of FEDLINK Technical Notes.
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FEDLINK Technical Notes is published by the Federal Library
and Information Center Committee. Send suggestions of areas for FLICC
attention or for inclusion in FEDLINK Technical Notes to:
FEDLINK Technical Notes
Federal Library and Information Center Committee
Library of Congress, 101 Independence Avenue SE
Washington, DC 20540-4935
Phone (202) 707-4800 Fax (202) 707-4818
Email: [email protected] Web
FEDLINK Fiscal Operations:
Phone (202) 707-4900 Fax (202) 707-4999
Executive Director: Susan M. Tarr Editor-In-Chief:
Editorial Assistant: Mitchell Harrison
FLICC was established in 1965 (as the Federal Library Committee) by
the Library of Congress and the Bureau of the Budget for the purpose of
concentrating the intellectual resources of the federal library and related
information community. FLICC's mission is to foster excellence in federal
library and information services through interagency cooperation and to
provide guidance and direction for the Federal Library and Information
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Comments: Library of Congress Help Desk (09/12/01)