FLICC Sample KSAs for Librarian Positions GS 9-12



The FLICC Personnel Working Group is developing Knowledge, Skills, and Abilities statements (KSAs) in the areas of public services, systems, acquisitions, cataloging and administration/management. The KSAs can be used in vacancy announcements for federal positions. The document below is one of a series and is a "work in progress."

You are encouraged to visit this page during the process of preparing your own vacancy announcements and select the KSAs appropriate to your circumstances. These KSAs are intended as a guide and are not associated with specific grade levels nor are they intended to be used for the purpose of classifying 1410 positions.

The working group invites your comments and additions. Please email them to Kathy Eighmey, the FLICC staff liaison to the Personnel Working Group.

  • Professional knowledge of the theories, objectives, principles, and techniques of library and information science

  • Knowledge of the organizational structure and programs of the agency of which the library is a part

  • Knowledge of the user population, characteristics of the users of the library [including type of research required (ready reference; doctoral research, etc.), intellectual level of the user (post library, college library, etc.)]

  • Knowledge of the theory and technique of librarianship as applied to descriptive and subject cataloging of library materials including cataloging rules and guidelines.

  • Reading knowledge of foreign languages

  • Knowledge of subject matter of the library collection [this knowledge would be used to gain an understanding of the major concepts in the field(s) of study in relating the subject terms to each other in subject cataloging and classification]

  • Knowledge of print, nonprint, and electronic resources used in the subject area (such as dictionaries, encyclopedias, listserves, bibliographies) [These items could be used in bibliographic research such as finding definitions, addresses, previous works, etc.]

  • Knowledge of the use of classification schedules and expansion tables such as Dewey Decimal Classification, Library of Congress Classification

  • Knowledge of subject heading lists and the construction of thesauri

  • Knowledge of bibliographic utilities such as OCLC and RLIN

  • Knowledge of machine-readable codes

  • Knowledge of library online integrated systems to assist with planning, design, implementation, installation, and user education required for optimal use of these automated systems

  • Knowledge of acquisition procedures to obtain additional bibliographic information as needed

  • Knowledge of the publishing industry for verifying and locating bibliographic data.

  • Knowledge of library automation, computer networks, integrated library system, information retrieval systems, and technology to recommend enhancements to the services offered by the library as technology evolves

  • Knowledge of the Internet, networking, and the development of Web resources including HTML coding
  • Skills

  • Skill in using cataloging tools, classification schedules, subject heading lists, thesauri

  • Skill in applying cataloging rules and guidelines

  • Skill in using and creating authority records

  • Skill in searching bibliographic databases

  • Skill in defining and analyzing bibliographic relationships

  • Skill in applying bibliographic maintenance and data cleanup or correction procedures

  • Skill in operating personal computers

  • Skill in operating new technologies such as CD-ROM an DVD

  • Skill in manipulating data such as copy/paste techniques in graphical user interface environments

  • Skill in proofreading and correcting bibliographic data for errors

  • Skill in searching the Internet

  • Skill in using bibliographic utilities to create, modify, and maintain bibliographic data

  • Skill in defining and analyzing bibliographic relationships

  • Skill in using the MARC format and other knowledge access management systems such as the Dublin Core

  • Skill in resource preservation techniques (such as book repair or book binding systems)
  • Abilities

  • Ability to communicate and interact effectively with customers, vendors, library personnel, and other information professionals

  • Ability to work effectively as a library team member

  • Ability to train other library staff on important changes, enhancements, or developments within the area of bibliographic control which effects their work

  • Ability to apply cataloging rules and adapt to changing cataloging rules and guidelines

  • Ability to identify, interpret, and apply a wide range of cataloging and classification rules and principles to catalog materials which deviate from standard approaches often in light of new formats and technologies

  • Ability to use print and electronic cataloging tools effectively

  • Ability to use computer operating systems, software pages, and CD-ROM technology

  • Ability to accept and deal with ambiguity and make justifiable cataloging decisions in the absence of clear-cut guidelines

  • Ability to understand how procedures of other library departments mesh with those of the Cataloging department

  • Ability to create effective cataloging records where little or no precedent cataloging exists

  • Ability to identify and interpret a wide range of cataloging and classification rules and principles to catalog materials which deviate from standard approaches

  • Ability to decipher the author's/ creator's focus and major theme(s) of the work to be cataloged

  • Ability to understand how other modules of an integrated library system relate to and interact with the cataloging module

  • LCLibrary of Congress
    Library of Congress Help Desk
    FLICCFederal Library and
    Information Center Committee

    Comments: [email protected]