After nearly three years of intensive work, the independent Section 108 Study Group has issued its report and recommendations on exceptions to copyright law to address how libraries, archives and museums deal with copyrighted materials in fulfilling their missions in the digital environment. The report is available at www.section108.gov.
Section 108 is the section of the Copyright Act that provides limited exceptions for libraries and archives so that they may make copies to replace copyrighted works in their collections when necessary, preserve them for the long term and make them available to users.
Digital technologies have radically transformed how copyrighted works are created and disseminated, and also how libraries and archives preserve and make those works available. Cultural heritage institutions have begun to acquire large quantities of “born digital” works (those created in digital form) and to digitize analog works already in their collections to ensure the continuing availability of those works to future generations.
As a result, Section 108 of the Copyright Act in its current form does not adequately address many of the issues unique to digital media, either from the perspective of rights owners or that of libraries and archives. The Digital Millennium Copyright Act, enacted in 1998, amended portions of Section 108, but its provisions only began to address the preservation practices of libraries and archives in the digital environment and did not attempt to be a comprehensive revision of that section.
The Library of Congress convened the group under the auspices of the U.S. Copyright Office (part of the Library of Congress) and the National Digital Information Infrastructure and Preservation Program (NDIIPP), the Library’s national effort to build a network of partners dedicated to the collection and preservation of the nation’s cultural heritage in digital form. Because preservation of digital content necessarily requires the making of copies, much of NDIIPP’s work is affected by copyright law.
The Library acted as a facilitator in the process and had no control over, or influence on, the report’s final recommendations. The recommendations represent the view of the independent study group’s 19 members—who came from the library, scholarly, publishing and entertainment communities in the public and private sectors—rather than the organizations by which they are employed.
Laura N. Gasaway, associate dean for academic affairs, professor of law and former director of the law library at the University of North Carolina School of Law, and Richard S. Rudick, former senior vice president and general counsel of John Wiley and Sons and vice chair of the board of directors of the Copyright Clearance Center, co-chaired the group.
The group held its inaugural meeting in April 2005 and its final meeting in January 2008. Bimonthly meetings were closed to the public to assure that group members could speak freely without concern for the views of their respective communities. The group also held public roundtables in Chicago, Los Angeles and Washington, D.C., and accepted comments from the public that were solicited through notices in the Federal Register.
The study group operated on a consensus basis. Recommendations reflect agreement on the part of all participants, although that agreement is often conditioned on satisfactory resolution of related outstanding issues, as outlined in the report.
The report was delivered to Librarian of Congress James H. Billington and Register of Copyrights Marybeth Peters. It will serve as the basis on which legislation may be drafted and recommended to Congress.
Billington thanked the group for its dedication to achieving its goals and its service to the nation: “The important work you have done will aid libraries and archives nationwide as they work to fulfill their missions in an age that has transformed the way we operate.”
Among the recommendations are:
- Museums should be included for Section 108 eligibility, as they perform many of the same functions as libraries and archives.
- A new exception should be added to Section 108 to permit certain qualified libraries and archives to make preservation copies of at-risk published works prior to any damage or loss. Access to these “preservation-only” copies will be limited.
- A new exception should be added to Section 108 to permit libraries and archives to capture and reproduce publicly available Web sites and other online content for preservation purposes and to make those copies accessible to users for private study, research or scholarship. Rights holders would be able to opt out of this provision.
- Libraries and archives should be permitted to make a limited number of copies, as reasonably necessary, to create and maintain a single replacement or preservation copy. This alteration to the current three-copy limit would, among other things, enable libraries to more securely preserve digital materials, which often involves making copies.