Library of Congress >> MARC >> Holdings >> 00X >> 008

008 - Fixed-Length Data Elements-General Information (NR)


MARC 21 Holdings - Full
October 2009

Indicators and Subfield Codes
No indicators or subfield codes; the data elements are positionally defined.

Character Positions
00-05 - Date entered on file

06 - Receipt or acquisition status
0 - Unknown
1 - Other receipt or acquisition status
2 - Received and complete or ceased
3 - On order
4 - Currently received
5 - Not currently received

07 - Method of acquisition
c - Cooperative or consortial purchase
d - Deposit
e - Exchange
f - Free
g - Gift
l - Legal deposit
m - Membership
n - Non-library purchase
p - Purchase
u - Unknown
z - Other method of acquisition

08-11 - Expected acquisition end date

<yymm> - Date of cancellation or last expected part
uuuu - Intent to cancel; effective date not known
#### - No intent to cancel or not applicable

12 - General retention policy
0 - Unknown
1 - Other general retention policy
2 - Retained except as replaced by updates
3 - Sample issue retained
4 - Retained until replaced by microform
5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Retained for a limited period
7 - Not retained
8 - Permanently retained

13-15 - Specific retention policy
### - No specific retention policy

13 - Policy type

l - Latest
p - Previous


14 - Number of units

# - No information provided
1-9 - Number of units

15 - Unit type
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)

16 - Completeness
0 - Other
1 - Complete
2 - Incomplete
3 - Scattered
4 - Not applicable

17-19 - Number of copies reported

20 - Lending policy
a - Will lend
b - Will not lend
c - Will lend hard copy only
l - Limited lending policy
u - Unknown

21 - Reproduction policy
a - Will reproduce
b - Will not reproduce
u - Unknown

22-24 - Language
### - Blanks
und - Undetermined

25 - Separate or composite copy report
0 - Separate copy report
1 - Composite copy report

26-31 - Date of report


CHARACTER POSITION DEFINITION AND SCOPE

Thirty-two character positions (00-31) that contain data elements that provide coded information about the record. The data elements are positionally defined. Each defined character position must contain either a defined code or a fill character ( | ). The fill character is used when no attempt is made to supply a defined code for a specific character position.

Some of the codes relate to coded values in Z39.71. Others are potentially useful for retrieval and data management purposes.


GUIDELINES FOR APPLYING CONTENT DESIGNATORS

CHARACTER POSITIONS

00-05 - Date entered on file
Computer-generated six-character numeric string that specifies the date the holdings report was first entered into machine-readable form. Date is given in the pattern yymmdd (yy for the year, mm for the month, and dd for the day).
If only the year and month are provided, the date is left justified and each unused position contains a zero.
Date entered on file in 008/00-05 is never changed. The date in 008/26-31 (Date of report) is changed each time the holdings information is updated. The date in field 005 (Date and Time of Latest Transaction) changes each time a transaction is made to a separate holdings record.
008/00-05 890818
[The record was entered into the system on August 18, 1989.]
008/00-05 890800
[The record was entered into the system on August 1989.]

06 - Receipt or acquisition status
Whether newly published parts of a multipart (Leader/06, code v) or serial item (Leader/06, code y) are being received.
0 - Unknown
Receipt or acquisition status is unknown.
1 - Other receipt or acquisition status
Receipt or acquisition status for which none of the other defined codes is appropriate.
2 - Received and complete or ceased
All parts of a multipart or serial item have been published or that the publication is no longer issued (has ceased publication). Used for single-part items (Leader/06, Type of record, code x) and for completed multipart or serial items.
3 - On order
Order has been placed for the current and/or continuing parts of an item, but nothing has been received. This definition excludes parts received under retrospective acquisition efforts. This code is also used with single-part items.
4 - Currently received
Parts of a serial item or updates to multipart items are routinely received.
5 - Not currently received
Reporting organization has holdings of the multipart or serial item but neither currently receives nor intends to acquire the item. Used for multipart items and items for which updates are no longer being received.

07 - Method of acquisition
How the reporting organization acquires the bibliographic item.
c - Cooperative or consortial purchase
Acquired through a cooperative purchase and the library has expended its own funds.
d - Deposit
Acquired through a deposit program. This code can be used as a generic code for any form of deposit program. Code l may be used if there is a need to separately identify legal deposits.
e - Exchange
Acquired through an exchange program.
f - Free
Acquired without cost.
g - Gift
Acquired as a gift.
l - Legal deposit
Acquired through a legal deposit program established by law. If a distinction between types of deposit programs is not necessary, code d can be used as a generic code for any form of deposit program.
m - Membership
Acquired as a part of an organizational membership.
n - Non-library purchase
Acquired on behalf of the library by an external agency and the library has not expended its own funds.
p - Purchase
Acquired through purchase.
u - Unknown
Method of acquisition is unknown.
z - Other method of acquisition
Method of acquisition for which none of the other defined codes is appropriate.

08-11 - Expected acquisition end date
Four characters indicate an intent to cancel, the effective date of a cancellation, or the date of the last expected part of a multipart or serial item (Leader/06, Type of record, code y) that is received on a continuing basis by the reporting organization. A date is recorded in the pattern yymm (2 for the year and 2 for the month).
<yymm> - Date of cancellation or last expected part
Effective date of either the cancellation of a multipart or serial item or the actual date of the last expected part. The volume or issue designation for the last expected part may be recorded in subfield $z (Public note) of field 852 (Location).
uuuu - Intent to cancel; effective date not known
Reporting organization intends to cancel its receipt of the multipart or serial item but that the effective date of the cancellation is unknown.
#### - No intent to cancel or not applicable
Either the reporting organization does not intend to cancel its receipt of the multipart or serial item or that the information is not applicable to the item (the title has ceased, been superseded or the title is not a serial).

12 - General retention policy
Reporting organization's general retention policy for the bibliographic item.
Organization's retention policy for specific parts or editions or for a limited time is contained in field 008/13-15 (Specific retention policy).
0 - Unknown
1 - Other general retention policy
General retention policy is one for which none of the other defined codes is appropriate.
2 - Retained except as replaced by updates
All parts of the item are retained until they are replaced by updates.
3 - Sample issue retained
Only a sample issue of the item is retained.
4 - Retained until replaced by microform
All parts of the item are retained until they are replaced by microform.
5 - Retained until replaced by cumulation, replacement volume, or revision
All parts of the item are retained until they are replaced by a cumulation, replacement volume, or revision.
6 - Retained for a limited period
Parts of an item are retained for a period of time or only parts or editions of the item are retained. Specific time or parts may be recorded in 008/13-15 (Specific retention policy).
Field 008/16 (Completeness) contains code 0 (Other).
7 - Not retained
No part of the item is retained.
8 - Permanently retained
All parts of the item are retained. Used for nonserial items that are normally permanently retained.

13-15 - Specific retention policy
Specific parts of the bibliographic item that are retained for a limited time by the reporting organization, when field 008/12 (General retention policy) contains code 6 (Retained for a limited period).
### - No specific retention policy
Blank (#) is used in each 008/13-15 character position when no specific retention policy is recorded.
008/12 8
[code indicating permanently retained]
008/13-15 ###
13 - Policy type
Type of specific retention policy.
l - Latest
Latest, including the current, time or part unit is retained.
008/12 6
[code indicating limited retention period]
008/13-15 l6m
[Latest 6 months of the item are retained.]
008/12 6
008/13-15 l2i
[Latest 2 issues of the item are retained.]
p - Previous
Previous, not including the current, time or part unit is retained.
008/12 6
[code indicating limited retention period]
008/13-15 p1e
[Previous edition is retained.]
14 - Number of units
Number of time or part units used to specify the specific retention policy.
# - No information provided
1-9 - Number of units
One-character number (1-9) that specifies the number of time units or parts that are retained. If the number of time units or parts exceeds 9, this information may be contained in subfield $x (Nonpublic note) or $z (Public note) of an 852 (Location) or 863-868 Holdings Data field. When Policy type is Latest (code l), the number includes the current time or part unit. When Policy type is Previous (code p), the number does not include the current time or part unit.
15 - Unit type
Describes either the period of retention or the part that is retained.
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
008/12 6
008/13-15 l1s
[Latest supplement is retained.]

16 - Completeness
Estimation of the general extent of the holdings for a multipart (Leader/06, Type of record, code v) or serial item (Leader/06, Type of record, code y).
Percentages associated with values 1, 2, and 3 are for general guidance and are not prescriptive. They may be determined locally.
0 - Other
Either parts of the item are retained for a limited period (008/12, General retention policy, code 6) or no estimate of the completeness of the holdings is made.
1 - Complete
Organization holds about 95-100% of the parts of the item.
2 - Incomplete
Organization holdings are incomplete (about 50-94% held).
3 - Scattered
Organization holds only scattered parts of the item (less than 50%).
4 - Not applicable
Holdings statement is for a single-part item (Leader/06, Type of record, code x).

17-19 - Number of copies reported
Three numeric characters indicate the number of copies represented in either a separate copy report (008/25, Separate or composite copy report, code 0) or a composite copy report (008/25, code 1). The number is right justified and each unused position contains a zero.
008/17-19 001
[one copy reported]
008/17-19 002
[two copies reported]
852 ##$a<location identifier>$bMain$ccenter shelves$t1
852 ##$a<location identifier>$bMain$cmezzanine stacks$t2

20 - Lending policy
Reporting organization's external lending policy for the bibliographic item.
More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).
a - Will lend
Organization will lend the bibliographic item in accordance with any restriction in its general lending policy.
b - Will not lend
Organization will not lend the bibliographic item.
c - Will lend hard copy only
Organization will lend only a hard copy of the bibliographic item.
l - Limited lending policy
Organization maintains a limited lending policy of the bibliographic item. More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).
u - Unknown
Lending policy of the organization is not known.

21 - Reproduction policy
Reporting organization's reproduction policy for the bibliographic item. More specific information about the reproduction policy may be contained in field 845 (Terms Governing Use and Reproduction Note).
a - Will reproduce
Organization will make a reproduction of the bibliographic item in accordance with any restrictions in its general reproduction policy.
b - Will not reproduce
Organization will not make a reproduction of the bibliographic item.
u - Unknown
Reproduction policy of the reporting organization is not known.

22-24 - Language
Three-character MARC code that indicates the language of coded data contained in the 863-865 Enumeration and Chronology fields that require a language table to generate chronological terms or ordinal numbers for the codes in a display. Code from: MARC Code List for Languages. There are two special codes:
### - Blanks
Holdings statement contains no coded chronological data or ordinal numbers.
und - Undetermined
Language of the coded chronological data or ordinal numbers in the holdings statement cannot be determined.
008/22-24 fre
853 20$81$av.$bptie$u4$vr$cno$u13$vr$dfasc.$u2$vr$i(year)$j(month)$k(day)$p2$ww$x01
863 41$81.1$a1$b1$c1$d1$i1980$j01$k4
[Display text: v. 1: ptie 1: no 1: fasc.1 (1980:janv.4)]

25 - Separate or composite copy report
Whether the holdings information represents a separate copy or a composite copy report.
Separate copy report contains holdings information for one copy of a bibliographic item. If more copies are held by the organization, a separate holdings report is made for each copy. Composite copy report consolidates into a single holdings report information about two or more copies of the same bibliographic item that are held at a single location or at one or more sublocations within the organization. The number of copies reported is contained in 008/17-19 (Number of copies reported).
0 - Separate copy report
Holdings report is for one copy of the bibliographic item.

Two separate holdings records:

Record 1:
008/16 2
[incomplete]
008/17-19 001
[one copy reported]
008/25 0
[separate copy]
852 ##$a<location identifier>$bChemistry Library$t1
853 00$81$av.$tc.
863 30$81.1$a1-4
863 30$81.2$a7-10
[Holdings consist of copy 1, v. 1-4 and 7-10.]
Record 2:
008/16 2
[incomplete]
008/17-19 001
[one copy reported]
008/25 0
[separate copy]
852 ##$a<location identifier>$bMain Library$t2
853 00$81$av.$tc.
863 30$81.1$a5-10
[Holdings consist of copy 2, v. 5-10.]
1 - Composite copy report
Holdings statement is a consolidation of information about more than one copy of the same bibliographic item.
008/16 1
[complete]
008/17-19 002
[two copies reported]
008/25 1
[composite report]
852 ##$a<location identifier>$bChemistry Library$bMain Library
866 31$80$av. 1-10$zc.1 has v. 5-6 lacking; c. 2 has only v. 5-10
[Holdings consist of two copies in two sublocations.]

26-31 - Date of report
Six numeric characters indicate the currency of the holdings information. The date is recorded in the pattern yymmdd (yy for the year, mm for the month, and dd for the day). A date that consists of only year and month information is left justified and each unused position contains a zero. An unknown date is represented by six zeros.
Date on which the holdings report is first entered into machine-readable form is contained in field 008/00-05 (Date entered on file). This date never changes. In a separate holdings record, the date in field 005 (Date and Time of Latest Transaction) changes each time any transaction is made to the record, while Date of Report indicates only changes to the holdings information.
008/26-31 880819
[The holdings report was updated on August 19, 1988.]

INPUT CONVENTIONS

System-Generated Data Elements - 008/00-05 (Date entered on file) and /26-31 (Date of report) are usually system generated. The generation of other 008 data elements depends upon the capabilities of an individual system.
Capitalization - Alphabetic codes are input in lowercase.
Embedded Holdings Information - When holdings information is embedded in a related MARC bibliographic record, the coded information in field 008/00-31 may be contained in subfield $b (Fixed-length data elements) of field 841 (Holdings Coded Data Values), which is also embedded in the bibliographic record.

CONTENT DESIGNATOR HISTORY

008/07 - Method of acquisition
c - Cooperative or consortial purchase [NEW, 2002]
l - Legal deposit [NEW, 2009]
m - Membership [NEW, 2002]
n - Non-library purchase [NEW, 2002]

008/11 - Intent to cancel date [RENAMED, 2002]

008/12 - General retention policy
# - Permanently retained [OBSOLETE]
Code # was used in holdings records that met the requirements of Serial Holdings Statements at the Summary Level (ANSI Z39.42). Code 8 (Permanently retained) is defined for use in summary-level MARC holdings statements that follow Serial Holdings Statements (ANSI Z39.44) which replaced Z39.42.

008/20 - Lending policy
c - Will lend hard copy only [NEW, 2002]
l - Limited lending policy [NEW, 2002]

008/40 - Fill character usage [OBSOLETE, 1997] [CAN/MARC only]

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