Library of Congress >> MARC >> Holdings >> 5XX, 84X  >> 845

845 - Terms Governing Use and Reproduction Note (R)


MARC 21 Holdings - full
July 2019

First Indicator Second Indicator
Undefined
# - Undefined

Undefined
# - Undefined


Subfield Codes
  • $a - Terms governing use and reproduction (NR)
  • $b - Jurisdiction (NR)
  • $c - Authorization (NR)
  • $d - Authorized users (NR)
  • $f - Use and reproduction rights (R)
  • $g - Availability date (R)
  • $q - Supplying agency (NR)
  • $u - Uniform Resource Identifier (R)
  • $2 - Source of term (NR)
  • $3 - Materials specified (NR)
  • $5 - Institution to which field applies (NR)
  • $6 - Linkage (NR)
  • $8 - Field link and sequence number (R)

FIELD DEFINITION AND SCOPE

Terms governing the use and reproduction of a bibliographic item when the holding organization will lend (008/20, Lending policy, code a) and reproduce (008/21, Reproduction policy, code a) the item.

Includes, but is not limited to copyrights, film rights, and trade restrictions that restrict the right to reproduce, exhibit, fictionalize, and quote, a bibliographic item. This field is identical to field 540 (Terms Governing Use and Reproduction Note) defined in the MARC 21 Format for Bibliographic Data.


GUIDELINES FOR APPLYING CONTENT DESIGNATORS

INDICATORS

SUBFIELD CODES

$a - Terms governing use and reproduction

Text of a legal or official statement of restrictions.

845 ##$aLiterary rights of Carrie Chapman Catt have been dedicated to the public.
845 ##$aRestricted: Information on reproduction rights available at Reference Desk.
845 ##$aRestricted: Copying allowed only for non-profit organizations.

$b - Jurisdiction

Name of a person, an institution, or a position or function within the institution, by whom or which the terms governing access are imposed and/or enforced, and to whom the restriction may be appealed.

845 ##$3Recorded radio programs$aThere are copyright and contractual restrictions applying to the reproduction of most of these recordings;$bDepartment of Treasury;$cTreasury contracts 7-A130 through 39-A179.

$c - Authorization

Source of authority for the restriction (e.g., a specific statute, contract, etc.).

845 ##$3Bituminous Coal Division and National Bituminous Coal Commission Records$a"No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained";$c50 Stat.88.

$d - Authorized users

Class of users, or specific individuals (by name or title) to whom the restrictions in subfield $a do not apply.

845 ##$3Diaries$aPhotocopying prohibited;$dExecutor of estate.

$f - Use and reproduction rights

Data taken from a standardized list of terms (e.g., Creative Commons or Rights Statements) indicating the use and reproduction rights.

$g - Availability date

Date when the resource changes its use and reproduction rights. Preferred structure for the date is according to Date and Time (ISO 8601): yyyymmdd.

$q - Supplying agency

A MARC Organization Code, ISIL, or textual name of the organization or project responsible for the data in the field.

$u - Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.

845 ##$aRights status not evaluated. For general information see "Copyright and Other Restrictions..."$uhttp://lcweb.loc.gov/rr/print/195_copr.html
845 ##$aReproduction is restricted through October 2014. See Restrictions Statement for more information:$uhttp://lcweb.loc.gov/rr/print/res/273_brum.html

$2 - Source of term

MARC code that identifies the source of the term used to record the use and reproduction rights in subfield $f. If terms from different sources are needed, separate fields should be used. Code from: Access Restriction Term Source Codes.

$3 - Materials specified

Part of the bibliographic item to which the field applies. Subfield $3 is the first subfield in the field.

When separate holdings records are made for each part of a bibliographic item, each record may contain a field 845 that contains a subfield $3 to specify the part to which the note applies. When holdings for all of the parts of a bibliographic item are contained in one holdings record (and there is no 863-865 Enumeration and Chronology field), subfield $3 may be used whenever a data element in field 845 differs for a specified part of the item.

845 ##$3Transcripts$aConfidential, copying limited;$dStudent named on document.

$5 - Institution to which field applies

See the description of this subfield in Appendix A: Control Subfields.

$6 - Linkage

See the description of this subfield in Appendix A: Control Subfields.

$8 - Field link and sequence number

See the description of this subfield in Appendix A: Control Subfields.


INPUT CONVENTIONS

Punctuation - Field 845 ends with a period unless another mark of punctuation is present. If the final subfield is subfield $u or $5, the mark of punctuation precedes that subfield.

Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record which contains a field 540 (Terms Governing Use and Reproduction Note), field 845 may be used to relate terms governing use and reproduction to the holdings information.


CONTENT DESIGNATOR HISTORY

$f - Use and reproduction rights [NEW, 2019]
$g - Availability date [NEW, 2019]
$q - Supplying agency [NEW, 2019]
$2 - Source of term [NEW, 2019]

Library of Congress >> MARC >> Holdings >> 5XX, 84X  >> 845
(07/12/2019)
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