Library of Congress >> MARC >> Holdings >> 5XX, 84X >> 845

845 - Terms Governing Use and Reproduction Note (R)

MARC 21 Holdings - Full
October 2004

First Indicator
# - Undefined

Second Indicator
# - Undefined

Subfield Codes
$a - Terms governing use and reproduction (NR)
$b - Jurisdiction (NR)
$c - Authorization (NR)
$d - Authorized users (NR)
$u - Uniform Resource Identifier (R)
$3 - Materials specified (NR)
$5 - Institution to which field applies (NR)
$6 - Linkage (NR)
$8 - Field link and sequence number (R)


Terms governing the use and reproduction of a bibliographic item when the holding organization will lend (008/20, Lending policy, code a) and reproduce (008/21, Reproduction policy, code a) the item.

Includes, but is not limited to copyrights, film rights, and trade restrictions that restrict the right to reproduce, exhibit, fictionalize, and quote, a bibliographic item. This field is identical to field 540 (Terms Governing Use and Reproduction Note) defined in the MARC 21 Format for Bibliographic Data.




$a - Terms governing use and reproduction
Text of a legal or official statement of restrictions.
845 ##$aLiterary rights of Carrie Chapman Catt have been dedicated to the public.
845 ##$aRestricted: Information on reproduction rights available at Reference Desk.
845 ##$aRestricted: Copying allowed only for non-profit organizations.
$b - Jurisdiction
Name of a person, an institution, or a position or function within the institution, by whom or which the terms governing access are imposed and/or enforced, and to whom the restriction may be appealed.
845 ##$3Recorded radio programs$aThere are copyright and contractual restrictions applying to the reproduction of most of these recordings;$bDepartment of Treasury;$cTreasury contracts 7-A130 through 39-A179.
$c - Authorization
Source of authority for the restriction (e.g., a specific statute, contract, etc.).
845 ##$3Bituminous Coal Division and National Bituminous Coal Commission Records$a"No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained";$c50 Stat.88.
$d - Authorized users
Class of users, or specific individuals (by name or title) to whom the restrictions in subfield $a do not apply.
845 ##$3Diaries$aPhotocopying prohibited;$dExecutor of estate.
$u - Uniform Resource Identifier
Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.
845 ##$aRights status not evaluated. For general information see "Copyright and Other Restrictions..."$u
845 ##$aReproduction is restricted through October 2014. See Restrictions Statement for more information:$u
$3 - Materials specified
Part of the bibliographic item to which the field applies. Subfield $3 is the first subfield in the field.
When separate holdings records are made for each part of a bibliographic item, each record may contain a field 845 that contains a subfield $3 to specify the part to which the note applies. When holdings for all of the parts of a bibliographic item are contained in one holdings record (and there is no 863-865 Enumeration and Chronology field), subfield $3 may be used whenever a data element in field 845 differs for a specified part of the item.
845 ##$3Transcripts$aConfidential, copying limited;$dStudent named on document.
$5 - Institution to which field applies
See the description of this subfield in Appendix A: Control Subfields.
$6 - Linkage
See the description of this subfield in Appendix A: Control Subfields.
$8 - Field link and sequence number
See the description of this subfield in Appendix A: Control Subfields.


Punctuation - Field 845 ends with a period unless another mark of punctuation is present. If the final subfield is subfield $u or $5, the mark of punctuation precedes that subfield.
Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record which contains a field 540 (Terms Governing Use and Reproduction Note), field 845 may be used to relate terms governing use and reproduction to the holdings information.

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