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MARC PROPOSAL NO. 2011-03

DATE: May 27, 2011
REVISED:

NAME: Encoding Date of Copyright Notice in the MARC 21 Bibliographic Format

SOURCE: RDA/MARC Working Group

SUMMARY: This paper proposes adding a new field to the Bibliographic format for Date of copyright notice. It presents two options: adding separate subfields for copyright and phonogram dates or adding one subfield for either of these.

KEYWORDS: Date of Copyright Notice (BD); RDA

RELATED: 2011-DP01, 2008-DP05/4

STATUS/COMMENTS:
05/27/11 – Made available to the MARC community for discussion.

06/26/11 – Results of MARC Advisory Committee discussion: Approved as amended. Adopt modified Option 3 defining subfield $c (changed from $a) for copyright and phonogram dates and include in the newly created field 264, as approved as part of Proposal 2011-02. LC will revise the instructions for date type "t" in 008/06, as an editorial change.

07/19/11 - Results of LC/LAC/BL review - Agreed with the MARBI decision.


Proposal No.: Encoding Date of Copyright Notice

1. BACKGROUND

RDA contains a separate element for copyright date defined as: “a date associated with a claim of protection under copyright or a similar regime. Copyright dates include phonogram dates (i.e., dates associated with claims of protection for sound recordings).”

When considering Discussion Paper No. 2008-DP05/4, the MARC Advisory Committee discussed coding copyright date in the then newly defined field 542 (Information relating to copyright status) subfield $g (Copyright date). However, further discussion suggested that field 260 (Publication, distribution, etc. (Imprint)) would be a more appropriate place to encode the date of the copyright notice, because field 542 (Information relating to copyright status) may not be implemented by all institutions.  In addition, this RDA element is not related to assessing whether an item is legally protected by copyright, but is a statement of the copyright notice on the item, while the date in field 542 is built on research outside the item.

Discussion Paper No. 2011-DP01 suggested adding this granularity to the Bibliographic Format by either defining a new field for date of copyright notice or a new subfield, depending on the decision about using one or more MARC fields to record production, publication, distribution and manufacture statements. Continued use of 260 $c from the earlier discussion paper was rejected.

2. DISCUSSION

During the discussion of 2011-DP01, participants supported the suggestion to add a field for copyright date in the 26X block of fields. The decision about which field to define for this purpose will be dependent on the outcome of Proposal 2011-02; however, the new field will reside in either the 26X or 27X block.

There are two different symbols used for copyright information: ℗ for the copyright associated with sound recordings and © for the copyright associated with all other works. RDA instructions require that the copyright date recorded be preceded “by the copyright symbol (©) or the phonogram symbol (℗), or by copyright or phonogram if the appropriate symbol cannot be reproduced.” RDA also includes the following statement: “If the resource has multiple copyright dates that apply to various aspects (e.g., text, sound, graphics), record only the latest copyright date.”

Presentation of copyright information in published works normally includes only the relevant symbol followed by the date, without further explanation. Sound recordings often carry both © and ℗ dates, addressing different aspects of the content (recorded sound vs. program notes, for example); the two dates may differ.

In RDA, the copyright date may be taken from any source and is not a transcribed element. This allows for the substitution of “copyright” for “©” and for the use of arabic instead of roman numerals; both of these are options available to the agency creating the data. The primary purpose of recording the copyright date is for end user display. If machine processing of this date is desired, it may also need to be recorded in the 008/06-14 field.

2.1. Option 1: Define 2 subfields for the two different types of copyright dates.

Generate the appropriate display element (i.e., © or “copyright”) based on the subfield value.

Examples:

Source of information: 2002, ©2002
Publication date (field 264 or 266): 264 #1 $c2002
Copyright date: 2XX ## $a2002
008/06       t
008/07-10 2002
008/11-14 2002

Source of information: ℗1983
264 #1 $c[1983] or [date of publication not identified]
2XX ## $b1983
008/06      t
008/07-10 1983 or uuuu
008/11-14 1983

With this option, the relevant copyright symbol or term would not be carried in the MARC record. Instead, it would be system generated as a display constant associated with the content of subfields $a and $b respectively. This approach would allow for different displays and/or spellings, based on institutional preferences.

Another option is to define an indicator position to carry the distinction between copyright and phonocopyright.

2.2. Option 2: Define 2 indicator values for the two different types of copyright dates.

Generate the appropriate display element (i.e., © or “copyright”) based on the indicator value.

Examples:

Source of information: 2002, ©2002
Publication date (field 264 or 266): 264 #1 $c2002
Copyright date: 2XX 0# $a2002
008/06       t
008/07-10 2002
008/11-14 2002

2.3. Option 3: Define a single $a for all of the copyright information.

Examples:

2XX ## $a©2002
2XX ## $a℗1983
2XX ## $acopyright 2005

3. PROPOSED CHANGES

3.1. Option 1. In the MARC 21 Bibliographic Format define a new 2XX field for Date of Copyright Notice with a subfield for date of copyright and another subfield for date of phonogram.

3.2. Option 2. In the MARC 21 Bibliographic Format define a new 2XX field for Date of Copyright Notice with an indicator specifying whether the date is date of copyright or date of phonogram.

3.3. Option 3. In the MARC 21 Bibliographic Format define a new 2XX field for Date of Copyright Notice with one subfield for date of copyright notice.


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