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Cataloging the Collection
The cataloging guidelines that follow are specific to the Goldstein Collection. The prints, drawings, and other items in this collection have received "minimal level" cataloging, because information is often limited to what is provided with the picture when it was acquired, rather than what could be learned by fully researching each image. The guidelines also indicate the informational elements in the catalog record that are most useful for citing pictorial materials in research notes or publications. Since the original information accompanying a picture can be inaccurate, the Division is always glad to hear from researchers who have additional or better information. While the catalog records adhere to the Prints and Photographs Division's general minimal level cataloging guidelines, they may include additional information not always found in minimal level catalog records. For general information about cataloging pictorial materials, see the Visual Materials: Processing & Cataloging Bibliography.
Most of the information provided in the catalog records came from the original items; the exceptions being an authority heading, subject indexing, and possibly a publication citation note. Without textual notes on the item or accompanying documentation, it may be impossible to discern where a particular item fits into the range of an artist’s work. As stated above, regarding minimal level cataloging, it would have been an imposing and time consuming task to research each item in the collection. However, for those items lacking information of any kind, efforts were made to gather sufficient information to draft a basic catalog record.
The control number for each catalog record is a unique identification number. It can be used to do a quick number search when you want to see a specific record, e.g., 2010651579.
This string of letters and numbers is used to locate the original material at the Library of Congress. Although P&P has a unique system of call number locations, the call number is still a useful reference citation.
There are three types of call numbers for the Goldstein Collection. About half of the collection is filed under a series based on the collection name, e.g., Goldstein, no. 235. This series comprises the drawing and fine art print media.
The second type of call number is for groups of items that have been gathered into LOTs, e.g., LOT 14012, no. 35.
The third type of call number is for items have been added to the Case Book collection; these items will have a standard Library of Congress call number to which a storage location, e.g., (Case X), has been added, e.g., AP101.P7 (Case X)
The reproduction number is an alpha-numeric code that identifies existing black-and-white and color negatives, slides, or transparencies from which prints, transparencies, and other photographic reproductions can be ordered. This number is the most useful (and often the shortest) reference citation to include with any subsequent publication of the image.
A qualifying phrase identifies the type of reproduction (e.g., color transparency) and points out which reproductions are only details or cropped versions of the original works. This information can help you decide which copy you want to reproduce.
- (b&w film copy neg.)
- (color film copy transparency of detail)
The abbreviation "b&w" stands for black-and-white.
Along with reproduction numbers there are digital identifiers, which are identification numbers for digital files created by scanning either the original item or one of the several reproductive formats that may exist, e.g., b&w film copy neg. or color film copy transparency. A qualifying phrase indicates which format has been scanned, e.g., digital file from original drawing or digital file from color film copy slide, and will be helpful when deciding which version to select.
- (digital file from original print)
- (digital file from b&w film copy neg.)
As often as possible, the name of the creator has been included in the catalog record. When there is an existing name authority record, that form of the name is used; otherwise, the most frequently cited form of an artist’s name is used, with dates when known, on a no-conflict basis. When there isn’t a name authority and the artist’s name conflicts with an established heading, the artist’s name appears in a note. We have attempted to identify all the artists included in the Goldstein Collection. However, there have been a few occasions when identification was impossible; in some cases, an attribution has been made based on a signature or other documentation.
The titles have been taken from the front or the back of an item, whether given in the artist’s hand, published, inscribed by the collector or someone unknown. These titles appear in the catalog record without brackets. When there is no title or text that can be construed as a title on the item, a title has been supplied from a catalog raisonné, exhibit catalog or caption, or devised by Library staff. Supplied titles were accepted as published, and therefore known, so do not appear in brackets. However, the source of the supplied title is recorded in a note. Titles devised by Library staff appear in brackets and are generally descriptive in content.
Dates, when not on the item, were derived from artist’s statements, exhibit and/or art gallery catalog entries, and online sources. Often, a range of dates was used based on the artist’s life dates.
The Goldstein Collection is arranged by media, though numbered sequentially across media. The Collection is comprised of original drawings, fine art prints, such as woodcuts, engravings, drypoints, etchings, aquatints, and lithographs, and periodical illustrations which may be wood engravings, chromolithographs, and offset and halftone photomechanical prints. There are also photographs, periodicals, and bound volumes, as well as some broadsides and flyers.
Individual items that are drawings and fine art media were assigned a Goldstein call number and numbered sequentially, 1 thru 1686, e.g., Goldstein, no. 789. Groups of items of the same or similar media and have additional unifying attributes are gathered into LOTs. These items are numbered sequentially within the particular LOT, e.g., LOT 14014, no. 412.
Dimensions have been included in the minimal level catalog records for all the individual items in the drawing and fine art print series, and in the group level records for the items in LOTs.
Included in the catalog records are notes that explain the source of title and, when necessary, the date. Artist attributions appear in notes. There may be notes that indicate other aspects of an item and/or provide citations to catalog raisonnés and other published resources. There are standard notes that provide links to guidelines on reproduction restrictions, as well as notes that refer to restrictions on access, particularly when the material is too fragile to handle; there is also a standard note stating the name of the collection. Many of the catalog records include a summary or subject description note which aims to provide more keyword access through a descriptive explanation of the image.
All the catalog records for individual items have been assigned topical subject(s) and format(s) terms that were taken from the Thesaurus for Graphic Materials (TGM), or occasionally from the Library of Congress Subject Headings (LCSH). Proper noun headings come from the Library of Congress Name Authority File or LCSH. In addition, all group-level records for the Goldstein Collection have been indexed with broad-category topical subject and format terms that provide access to the major subject aspects of these groups.
When the place of depiction is known, the terms are subdivided by a geographic location, such as country/state and city. In most cases, the terms are subdivided further by a date of depiction, which may consist of a single date at the beginning of a decade, e.g., 1860, or a range of dates for a decade or several decades, e.g., 1860-1870, or 1860-1890. These dates are based on the time period during which the artist created the item.