The following two PDFs provide planning aids for creating and validating an emergency response plan.
Level of Collections Emergency Scenarios [PDF: 106 KB / 1 p.]
This document provides a chart summarizing 12 levels of emergency. This chart is a tool to help an institution validate its emergency response plan against the wide variety of factors and combinations of factors that an emergency may include. Understanding that full-scale rehearsals of emergency response are impractical for most institutions, this lays out potential scenarios for “table top” or “talk through” exercises that allow staff to cross-check assumptions and response strategies.
A Preservation Planning Tool: Table Top Planning Scenarios, Level of Collections Emergency [PDF: 97 KB / 7 p.]
These narrative situations complement the potential level of emergency chart (above) as tool for validating a collections emergency response plan against the many combinations of factors an emergency event might include. Because full-scale emergency response rehearsals are impractical for most institutions, these realistic scenarios are intended to be the basis for “table top” or “talk through” exercises to cross-check assumptions and response strategies. We recommend that you set aside a couple of hours for a group of staff who are responsible for emergency preparedness and response to review one or more scenarios together, in the context of your collections emergency plan. Notes of your discussion and the assumptions and gaps identified, and modification of your plan to confirm or address them, will strengthen your preparedness for a real event.
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